Drop/Add and Withdrawal
Drop/Add/Withdrawal Policies
Difference Between Dropping and Withdrawing
Course drops can only be done during the official drop/add periods except
for courses meeting for the first time after drop/add (see below). Dropped courses
are removed from your class schedule and will not appear on your transcript. Withdrawn
courses remain in your class schedule and will appear on your transcript.
Not Attending First Class Meeting
Faculty have the authority to drop students who do not attend the first
class meeting. However, all faculty members do not automatically drop such students.
If you do not intend to remain in a course, you must drop the course before the end
of the drop/add period. Failure to drop the course may result in a grade of F, and tuition/fees
will not be refunded.
Courses Meeting for First Time after Drop/Add
These courses may be added on the day the course begins with
Dean’s permission. These courses cannot be added on Banweb. NOTE: According to Federal
Regulations, Financial Aid can not adjust aid for courses added after the drop/add period.
These courses can be dropped on the day immediately following the first scheduled class meeting only if you complete the drop transaction in the Registrar’s Office or email registra@westga.edu. These course drops cannot be made on Banweb.
Refunds for Courses Dropped during Drop/Add
If you drop a course during the drop/add period and you are entitled
to a refund, please contact Student Financial Services in Aycock Hall at 678-839-4737 to
find out when your refund will be disbursed to your HigherOne Account. There will be no
refund for courses dropped after the end of the official drop/add period unless
the course meets for the first time after the drop/add period
and the instructions above are followed. If you are a financial
aid recipient, you may be required to repay a portion of federal
or state financial aid received or credited to your account if
you withdraw.
Financial Aid Recipients
Financial aid recipients should check with the Department of Financial
Aid before withdrawing from a class(es). Withdrawing from a course could cause the
loss of financial aid for future terms and/or repayment for the current term. All financial
aid recipients (including HOPE and loan recipients) must earn passing grades in at least
67% of all hours for which you enroll during Summer through Spring in order to remain eligible
for aid during the next award year. Please be aware that the calculation for the
67% course completion is NOT rounded up. You must complete at least 67.00% each academic
year. A 67%
worksheet
is available to aid you in determining your percentage. In accordance with federal
regulations, you may be required to repay a portion of federal or state financial aid
received or credited to your account if you withdraw prior to the end of the semester.
Withdrawal from Courses after Drop/Add
Students who wish to withdraw from a course after drop/add may withdraw on Banweb or
come to the Registrar’s Office. There is no refund for withdrawing
from a course on your schedule.
Before the mid-point of a term, a withdrawal equals a grade of W and will not affect your GPA.
After the mid-point of a term, a withdrawal equals a grade of WF and will count the same as an F in your GPA.
Withdrawal from the University/Deciding not to Attend
If you decide not to attend UWG for a semester for which you have registered and have paid
your fees, you must drop or withdraw from all of your courses
on Banweb, or come to the Registrar’s Office in Parker Hall, or call 678-839-6438 to withdraw
from the university.
Contact Student Financial Services (678-839-4737) to determine if a refund is due and when it will be disbursed to your HigherOne Account. Financial Aid Recipients who decide not to attend and have financial aid which covers their entire bill, will be obligated to repay the financial aid award if they do not officially withdraw from the university.
Learning Support & CPC Deficient Students
Learning Support Students and students with CPC deficiencies
are not permitted to drop or withdraw from a Learning Support or CPC course without the approval
of the Director of the Department of Learning Support. During the drop/add period, students
with a learning support requirement and/or a CPC deficiency should go to the
Learning Support Office to adjust their schedules.
You can now withdraw online!
To withdraw from one or more classes, you can now withdraw online on Banweb under Registration Add/Drop/Withdraw.
For a complete withdrawal from classes at UWG, the date the withdrawal is submitted on Banweb will be considered the official UWG withdrawal date to be used in the calculation of any tuition refund. There is no refund for a partial withdrawal.
Withdrawals submitted online on or before the last day to withdraw without academic penalty will receive a "W" grade. Withdrawals after midnight on the day of the deadline will receive a "WF".
PLEASE NOTE: All refunds are disbursed to your HigherOne account. See www.bf.westga.edu/TheCard/ for more information.
See the University Refund Policy.