RESIDENCE HALL CLOSING AND CHECK OUT PROCEDURE SPRING 2008
For all Halls except Arbor View
Please read the following
information carefully.
It could save you time and money.
1. The following Residence Halls will close at 5:00 p.m. on Friday, May 9th
2008: Bowdon, Boykin, Downs, Gunn, Strozier Annex, Strozier Main, Tyus, Watson, and the University Suites. All students except for graduating seniors, must be moved out by this time. Graduating seniors may remain until 9:00 a.m. on Sunday, May 11 but must also be moved out
by their deadline. Students are reminded however that their housing contract requires that they vacate their room
within 24 hours following their last final exam. Students should be aware that violations of Residence Hall and
University Policy will not be tolerated during Finals week. Violators may be removed from campus housing
immediately. All residents must be checked out by the deadline.
2. All students must check out of their room and have the room
inventoried by a staff member. Any RA can check you out, however to
facilitate check out we are offering two different check out procedures. Please
read the information carefully and chose the option that best suits your needs.
A. Regular Check out with an RA - If this is the option you choose, you must schedule an appointment with your RA for a day and time to be checked out. PLEASE REMEMBER THAT RA'S ARE STUDENTS WHO HAVE FINALS TO STUDY FOR AND TAKE. BE CONSIDERATE OF THEIR NEEDS. RA's will not check anyone out after 9:00 p.m. at night or before 10:00 a.m. in the morning without an appointment.
B. Express Check out - This option will allow students more flexibility to check out. By using the express check out procedure, students may check out at unconventional times and will not have to have an RA present. Detailed express checkout information will be available when you request the express check out option from your RA.***
***Please note, not all residence halls will offer the express check out option. Check with your RLC or RD to find out if your hall will offer express check out.
3. Make sure that your room is clean and free of all your belongings before getting an RA to check you out. Please follow cleaning instructions listed elsewhere in this memo.
4.Regardless of the check out procedure you use, you must return your room key. Do not leave your key with your roommate, a friend or anyone else other than a staff member. (Unless you use the express check out option) Failure to turn in your key upon check out will result in a costly lock and key replacement charge.
5. You should also return your PO box key UNLESS you have a room assignment for either summer or fall.
6. If you have not signed a housing contract to live on campus next year and wish to get your housing deposit back you must bring the WHITE copy of the room inventory form to the Residence Life Office in Mandeville Hall during regular business hours (8:00 a.m.-5:00 p.m.) and fill out a request for the deposit to be refunded. Deposits are not automatically refunded; you must submit a written request. RLC's AND RD'S will have some request forms if you check out after normal business hours, however it is your responsibility to mail the request with the white copy of the ROOM INVENTORY FORM to the Residence Life Office. Students using the express check out option do not need a special form to request the deposit. It is included in information on the express check out envelope.
***PLEASE NOTE THAT THE DEPOSIT WILL BE MAILED TO YOU IN APPROXIMATELY 8-10 WEEKS REGARDLESS OF WHICH CHECK OUT OPTION YOU USE.***
To avoid a charge for cleaning after check out, please see that your room is left in the following condition:
| Furnishings: | *all closets
and drawers must be emptied and cleaned *beds reassembled if unassembled *beds unbunked if bunked(return bunk pins to the RA) *arrange room back to original condition *wipe off desk with wet rag(use rubbing alcohol to remove ink marks.) |
| Floors: | *do not
sweep anything into the hallway *remove carpet(except buildings where carpet is provided) There will be designated areas for carpet disposal *Sweep and mop if necessary |
| Walls: | *remove
all posters, nails and tape *clean marks off wall |
| Doors: | *remove
all stickers *remove tape and staples (rubbing alcohol helps remove residual adhesive) |
| Windows: | *remove
stickers *close and lock windows |
Some conditions which may result in assessment for damages may include, but
are not limited to:
| *dart
holes *burn marks on desk, floor or carpet *holes in wall or door *cracked window or mirror *tears or stains in mattress |
*damage to phone jack, door knob, towel rack *failure to remove any personal belongings or
items such as couches, or rugs |
Dispose of carpet, and unwanted private furniture only in designated areas.
These areas will be clearly marked. Do not sweep trash into the halls. If trash or belongings
are left in the hallway and the person(s) responsible can be identified, a charge of $25 will be assessed.
Take all trash to the designated areas. Trash bags may be obtained from your RA or RLC/RD. Group damage/cleaning
charges may also be assessed if necessary.
All students in the University Suites with lofts must dismantle the loft and return the loft kit to the RA.
A cleaning fee
of $25 will be assessed if rooms are left messy. A $25 removal/set up fee will be assessed if college
personnel must remove personal belongings or return the room to its original condition.