Transfer FAQs

  1. ADMISSIONS PROCESS/REQUIREMENTS

    1. What documents am I missing for my admissions application?

    2. How do I change my application (semester you applied for, student type, … )?

    3. What is a preliminary transcript?

    4. What transcripts do I need to turn in?

    5.  Why do you need a transcript from every school enrolled/attended?

    6. What is an academic credential evaluation?

    7. What is conditional acceptance?

    8. How is conditional acceptance different from full acceptance?

    9. How/where do I submit my transcripts?

    10. How long does it take for an admissions decision to be made once my application is completed?

    11. How is my transfer GPA calculated for admission?

    12. What should I do if my transfer GPA is below a 2.0?

    13. What should/can I do if I am on academic suspension/dismissal at my current school?

    14. How do I fulfill the English proficiency requirement?

    15. How do I fulfill the Math proficiency requirement?

    16. What is the COMPASS exam and do I have to take it?

    NEXT STEPS

    17. Is the Certificate of Immunization required for admission?

    18. Where do I submit the Certificate of Immunization?

    19. When can I register for classes?

    20. Is Orientation required?

    21. When is Orientation?

    22. Do I have to live on campus as a transfer student?

    23. How do I apply for Financial Aid?

    24. How do I change my major?

    25. How much does it cost to attend the University of West Georgia?

    26. Can I appeal an admissions decision?

    TRANSFER EVALUATIONS

    27. What classes will transfer?

    28. How long does a transfer credit evaluation take?

    29. I am coming from another University System of Georgia school, will all of my credits transfer?

    30. I have completed my associate’s degree, will all of my credits transfer?

    31. I have military credits, will/how will those be applied to my UWG transfer evaluation?


    ADMISSIONS PROCESS/REQUIREMENTS

    1.What documents am I missing for my admissions application?

    ·You can view all missing documents for your application by logging into your application account at www.westga.edu/checkmystatus.

    2. How do I change my application (semester you applied for, student type, … )?

    ·You will need to complete an Update Request Form and submit it to the Office of Undergraduate Admissions via:

    1.     Email to admiss@westga.edu

    2.     Fax to 678-839-4747

    3.     Mail to:

    Office of Undergraduate Admissions

    1601 Maple Street

    Carrollton, GA 30118

    3.What is a preliminary transcript?

    ·A preliminary transcript is an official transcript from your current college that lists all grades you have earned PLUS your current semester/quarter’s schedule as being in-progress.

    4.What transcripts do I need to turn in?

    ·According to the University Catalog, “A transfer applicant should request the registrar of each college or university he or she has attended to send a transcript to the Office of Admissions. Credits from one former institution appearing on the transcript of another institution can neither be officially evaluated for admission nor accepted for credit until a transcript has been received from the institution originating the credit.”

    These transcripts include, but are not limited to, trade schools, remedial coursework, coursework earned through transient status, etc. This also includes transcripts for credit received through a study abroad program where your current school, at the time of the study abroad trip, was not the crediting institution, meaning you earned credit from another domestic or foreign college or university.

    5.Why do you need a transcript from every school enrolled/attended?

    ·All transcripts are required so that we can determine your ability to academically perform at the University of West Georgia based up on your past academic performance.

    6.What is an academic credential evaluation?

    ·It is an official evaluation of academic courses of individuals who have studied outside of the United States in order to determine the academic equivalence in the United States. These are required of any applicant to the University of West Georgia who have studied outside of the United States due to either being foreign born, studying abroad, etc.

    Companies we recommend using to obtain an academic credential evaluation are:
    World Education Services
    Josef Silny & Associates, Inc.


    However, we will accept an academic credential from any service or company affiliated with the National Association of Credential Evaluation Services, www.naces.org.

    7.What is conditional acceptance?

    · Transfer Conditional Acceptance is offered to students who have not earned, but are currently in-progress to obtaining:

    1.30 semester/45 quarter transferable hours and/or

    2.English Composition

    3. A college level math course

    · It requires a Conditional Acceptance Contract to be signed and returned to the Office of Admissions in order to gain access to sign up for Orientation, Housing, etc.

    8.How is conditional acceptance different from full acceptance?

    ·While conditionally accepted students have access to register for Orientation, housing, etc. just like a fully-accepted student, conditionally accepted students’ admissions acceptance can be revoked if they do not:

    1.Submit a final transcript showing the grades received after their in-progress coursework is completed AND/OR...

    2. Do not successfully complete the in-progress coursework according to the following guidelines:

    1. Successfully complete in-progress coursework in order to earn, at least, 30 semester/45 quarter transferable hours

    2.Maintain, at least, a 2.0 transfer GPA

    3.Pass English with a grade of C or higher, if in-progress

    4.Pass college level Math course with a grade of D or higher, if in-progress

    9.How/where do I submit my transcripts? 

    · Electronically through eScript, National Clearinghouse, etc. This is typically a service that your current school may subscribe to.

    · Standard mail. You or your current/former school(s) can mail them in a sealed envelope to:

    Office of Undergraduate Admissions
    1601 Maple Street
    Carrollton, GA 30118

    · Hand deliver. Applicants can hand deliver official transcripts to our office as long as they are in a sealed envelope and have not been opened since obtaining them from the academic, crediting institution.

    10.How long does it take for an admissions decision to be made once my application is completed?

    · Typically, admissions decisions are reached within 10 business days once an admissions application is complete.

    11. How is my transfer GPA calculated for admission?

    ·The transfer GPA for admissions purposes is calculated on all attempted, transferable coursework only. (Courses that are not transferable are not included).

    o I (Incomplete) Grades are calculated as an F (Failing) Grade

    o W (Withdrawn) Grades are not counted towards attempted coursework

    o WF (Withdrawn Failing) Grades are calculated as an F (Failing) Grade

    · Transfer GPA is calculated by dividing the number of quality points by the number of hours.

    · If an applicant has coursework that is quarter hours, convert those hours to semester hours by dividing the total number of quarter hours by 1.5 and the total number of quarter quality points by 1.5

    12. What should I do if my transfer GPA is below a 2.0?

    · Stay enrolled at, or enroll at, another college (university or community college) to continue taking courses that are transferable to UWG and earn grades that will continually pull up their GPA.

    · Pursue an Associate of Science or an Associate of Arts degree as those who apply and have been awarded these degrees are admissible regardless of their transfer GPA.

    Please keep in mind an institutional GPA may not be the same as the transfer GPA calculated by the Office of Admissions.

    13.What should/can I do if I am on academic suspension/dismissal at my current school?

    · UWG’s policy stated that you can be admitted if you: A) attain evidence that you have cleared your suspension or dismissal at your current school, B) maintain a gap in your enrollment in higher education for the past 5 years, or C) attain an associate’s degree since you were last placed on academic suspension/withdrawal.

    14.How do I fulfill the English proficiency requirement?

    o Earned a grade of C or higher in a transferable English Composition course at an institution from which you are transferring

    o Submit SAT or ACT scores that have been taken within the past 7 years (Traditional Transfer students must have earned a 430 in Critical Reading on the SAT or a 17 in English on the ACT. Nontraditional Transfer students must have earned a 500 in Critical Reading on the SAT or a 21 in English on the ACT).

    oEarn a 74 or higher on the COMPASS Reading exam AND a 60 or greater on the COMPASS English exam. COMPASS exams must have been taken within the previous 12 months.

    15.How do I fulfill the Math proficiency requirement?

    o Earned a grade of D or higher in a transferable college level math course at an institution from which you are transferring

    o Submit SAT or ACT scores that have been taken within the past 7 years (Traditional Transfer students must have earned earned a 410/17 in Math on the SAT/ACT respectively. Nontraditional Transfer students must have earned a 500/21 in Math on the SAT/ACT respectively.)

    o Earn a 37 or higher on the COMPASS Algebra exam. COMPASS exams must have been taken within the previous 12 months

    16. What is the COMPASS exam and do I have to take it?

    · COMPASS stands for COMputer-adapted Placement Assessment and Support Services. It is an untimed, computerized placement test that assists us in evaluating your proficiency in the areas of writing, reading, and/or math in order to determine your readiness for college-level courses.

    If you are required to take the COMPASS exam, you will be notified by the Admissions Office, as well as see the requirement populated onto your admissions checklist in PREP. At that time, you should make an appointment to take the test by contacting the UWG testing office at 678-839-6435.

    NEXT STEPS

    17.Is the Certificate of Immunization required for admission?

    · No. The Certificate of Immunization is only required if you choose to enroll at the University of West Georgia and should be submitted prior to attending Orientation. The form can be found here.

    18. Where do I submit the Certificate of Immunization?

    · You can submit it a few ways.
    Fax: 678-839-0656
    Email: ljackson@westga.edu
    Mail: Office of Student Health Services
    University of West Georgia
    Carrollton, Georgia 30118

    19.When can I register for classes?

    · Any incoming transfer student will be registered in their classes upon attending their selected Orientation session. Incoming transient students can register themselves via MyUWG once they have been accepted.

    20.Is Orientation required?

    · Orientation is required of all newly admitted undergraduate students. Orientation is the time that you will register for classes and you will also have the opportunity to meet some of your fellow students and faculty! Students who do not attend Orientation will be required to take part in late registration and pay late registration fees to the University.

    21. When is Orientation?

    · The Office of First Year Experience lists all of the dates by enrollment term on their website, which is here.

    22. Do I have to live on campus as a transfer student?

    · If you have 30 semester/45 quarter transferable hours or more, then you are not required to live on campus.

    · If you have less than 30 semester/45 quarter transferable hours, you are required to live on campus unless you fall under the following exemptions:

    1. You have lived on another college campus for, at least, 2 semesters

    2. Live within an Approved Commuting Distance

    3. Are 21 years of age or older

    4. Are married

    5. Are a parent or legal guardian

    6. Are taking online courses only

    · These exemptions require a waiver to be submitted through Housing and Residence Life. You can complete the waiver here.

    23. How do I apply for Financial Aid?

    · The University of West Georgia has an entire Financial Aid Office available to help you apply for any kind of financial aid you may be seeking, such as the HOPE Scholarship, a Student Loan, or the Pell Grant. Please access their website, contact them by phone at (678)839-6421, or email at enroll@westga.edu. If you are seeking information regarding institutional scholarships, please visit www.westga.edu/scholarships.

    24.How do I change my major?

    · Prior to enrollment, students can change their major from the field they selected on their admissions application at their scheduled Orientation Session.

    · After an incoming student has attended Orientation, to change your major you will need to fill out a “Major of Declaration” form at the department you wish to change your major into and submit this completed form to the Enrollment Services Office.

    25.How much does it cost to attend the University of West Georgia?

    · Tuition, Room and Board, and required Mandatory Fees at the University of West Georgia for undergraduate students.

    26. Can I appeal an admissions decision?

    · Yes. The admissions appeal policy at the University of West Georgia is designed to admit those students who have a reasonable chance of success and who seemingly will profit from the educational program of the university. A student is considered for admission without regard to race, creed, gender, sexual orientation, or national origin. Admission requirements are those stated in the most current issue of the University of West Georgia Undergraduate Catalog. Whenever an applicant for admission or readmission to the undergraduate school is denied admission or feels his/her application has not been given due consideration, such applicant shall have the right to appeal. Click here for detailed information on the appeal procedure.

    TRANSFER EVALUATIONS

    27.What classes will transfer?

    · While the Registrar’s Office conducts all official transfer credit evaluations after acceptance, you can visit our Transfer Equivalency Site in order to obtain an unofficial idea of what courses have been previously evaluated by the University of West Georgia and whether or not they should transfer to UWG.

    28. How long does a transfer credit evaluation take?

    · Here at UWG, Transfer Evaluations are processed in the order they are received. The evaluation is usually processed 2-3 weeks after a student has been fully accepted by Admissions. Once processed, students receive email notification that the transfer evaluation may be accessed via myUWG.

    29.I am coming from another University System of Georgia school, will all of my credits transfer?

    · While it is more common for courses to transfer from other University System of Georgia schools, we cannot guarantee that all courses will transfer because transferability is based on a number of factors such as grades.

    With that in mind, the Board of Regents Transfer Policy FAQ’s and Answers can be reviewed here for additional clarification.

    30. I have completed my associate’s degree, will all of my credits transfer?

    · While according to Board of Regents policy, if a student transfers to West Georgia with an A.A. or A.S. degree from an institution within the University System of Georgia, he/she will receive full credit for having completed Core Areas A – F.

    If the major differs between the A.A. or A.S. degree program and the major the student decides to pursue at West Georgia, there may be additional courses required at the 1000 or 2000 level that are specific to that degree major and/or are prerequisite for higher level courses that the student would have to take.

    The Core credit policy does not apply to career degrees (A.A.S. and A.S.); in those cases, each course is evaluated individually and credit is given in areas where comparable courses are offered at West Georgia, including some courses that may be counted as Core or electives.

    Also, an associate degree from institutions outside the University System of Georgia, does not complete Core Areas A – F. However, credit is granted for courses that maybe used to fulfill core requirements.

    31. I have military credits, will/how will those be applied to my UWG transfer evaluation?

    · Students, who have served in a branch of the military, may be eligible to receive college credit for their experience. Students must submit an official military transcript to request their record be evaluated for possible college credit. Military credit is awarded based upon the American Council on Education Guide for Military Credit recommendations. Credits are generally elective credits that may be used in the degree and major program and will be listed with a grade of ‘S’ on the student’s transcript. A maximum of 30 semester hours may be awarded. No credit is awarded for Basic Training; however, students with 2 or more years Active Duty Military Services may waive their physical education requirement by submitting a copy of their DD214.