Important Dates/Deadlines for the Current Semester
Spring 2012 Important Dates
December 12, 2011--Short Tem Loan-5:00pm
- Last day to apply for a Short-term loan for payment of registration fees for Spring 2012, if registered by December 12, 2011.
- Remember, just because a student has applied there is no guarantee funds are available for Short Term Loan.
- Short Term Loan Promissory Note, must be signed and accepted in Bursar's Office by 5:00pm on December 12, 2011.
December 12, 2011--Spring 2012 Fee Payment Deadline-6:00pm
- Spring Fee Payment deadline is December 12, 2011 at 6:00pm, this includes tuition, mandatory charges, special course fees, dorm charges, and meal plans etc. If you are registered by December 12, 2011 all your charges are due.
- Please check your account on Banweb to determine if you have a balance due. The best information will be your "Financial Aid Breakdown Bill", whether you have financial aid or not.
- By registering, students agree to accept full responsibility for the payment of tuition and fees. If a payment is not fulfulled or returned for insufficent funds or non approval by credit, students also agree to pay all fees associated with collection of due funds, including collection costs.
December 19, 2011--Spring Hope Accel Students & STL (Available to Students)
- Hope Accel and Short-term loan refunds for Spring Semester 2012 will be issued via your HigherOne Account by December 19, 2011. Reminder: ALL FINANCIAL AID PAPERWORK MUST BE COMPLETE AND ALL REQUIREMENTS MET WITH THE OFFICE OF FINANCIAL AID IN ADVANCE FOR FUNDS TO BE AVAILABLE BY THIS DATE.
- It is the student's responsiblity to verify funds are in Higher One account before making expenditures.
January 18, 2012 --Late Registration Fee Payment Deadline-6:00pm
- Last day to pay tuition fees/charges if registered during New Student Registration, during drop/add, or late registration. This includes tuition, mandatory charges, special course fees, dorm charges, and meal plans etc.
- If you are registered by January 18, 2012 all your charges are due. Please check your account on Banweb to determine if you have a balance due. The best information will be your "Financial Aid Breakdown Bill", whether you have financial aid or not.
- By registering, students agree to accept full responsibility for the payment of tuition and fees. If a payment is not fulfulled or returned for insufficent funds or non approval by credit, students also agree to pay all fees associated with collection of due funds, including collection costs.
January 25, 2012--Spring Refunds
- First Spring 2012 Semester Financial Aid balance funds available no later than this date via Higher One Account. Reminder: ALL FINANCIAL AID PAPERWORK MUST BE COMPLETE AND ALL REQUIREMENTS MET WITH THE OFFICE OF FINANCIAL AID IN ADVANCE FOR FUNDS TO BE AVAILABLE BY THIS DATE.
- Financial Aid balance funds processed after January 25, 2012 are sent several times each week to Higher One.
- It is the student's responsiblity to verify funds are in Higher One account before making expenditures.
February 15, 2012--Short Tem Loan-5:00pm
- Last day to apply for a Short-term loan for any reason for Spring 2012, if registered for Spring 2012 term.
Please check out our Fee Payment Instructions page.
Refund Information
Refunds for dropped courses, meal plans, & housing (not receiving financial aid)– If you dropped or changed classes during the drop/add period, canceled or changed your meal plan, and/or canceled or changed your housing, and you are due a refund, please contact the Bursar's Office in Aycock Hall at (678) 839-4737 or e-mail bursar@westga.edu to determine when to expect your refund. There will be no refund for courses dropped after the end of the drop/add period unless the course meets for the first time after the drop/add period.
Withdrawal from the University – If you decide not to attend UWG for a semester for which you have registered and have paid your tuition/fees, you must drop or withdraw from your courses on BANWEB; or go to the Registrar's Office in Parker Hall; or call (678) 839-6438. After withdrawal has been processed by the Registrar's Office, contact the Bursar's Office at (678) 839-4737 or e-mail bursar@westga.edu to determine when to expect your refund if you are due a refund.
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Refund of Fees And Charges For COMPLETE Withdrawal From The University- Refunds will be based on a pro rata percentage determined by the number of calendar days in the Semester that the student completed along with the total number of calendar days in a Semester. The unearned portion shall be refunded up to the 50% point in time. Students who withdraw after the 50% point in time are not entitled to a refund of charges.
Financial Aid Recipients who decide not to attend and have financial aid which covers all or a part of their bill will be obligated to repay the financial aid award if they do not withdraw from the University with the Registrar’s Office or if they do not withdraw during the 100% withdrawal period.
For Financial Aid Recipients: In order to meet Federal Regulations all refunds will be credited back to Federal Title IV programs, State programs, Private and Institutional programs in the following order: Direct Student Loan, Federal Perkins Loan, Direct Plus Loan, Federal Pell Grant, Federal SEOG, other Title IV assistance, State Programs, and Private/Institutional Programs. Any refund remaining after these programs have been satisfied will go to the student.
Note: All refunds will be issued to the student's Higher One Card.
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Refund schedules may be obtained from the Office of the Registrar, Financial Aid Office, or Bursar's Office.