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Part Time Faculty

Approval to Search

    1.    Submit a faculty Critical Hire to the Dean's Office - find the form HERE

  • The Critical Hire is signed by the Dean or Associate Dean and forwarded to the Provost
  • The Provost approves the Critical Hire and sends a e-copy to the Dean's Office
  • The Dean's Office forwards the e-copy to the department - approval to start the search is final

Proceed with Hiring Process

    2.    The PVA and Applicant Clearinghouse Forms are not needed for Part Time hires

    3.    Collecting Materials and Acknowledging Candidates

  • Collect:
    (1) The candidate's Vita (2) All official transcripts (3) Three letters of reference
  • Send to each candidate:
    (1) A letter of acknowledgement stating that materials were received

    4.    The Interview Process

  • The department chair obtains candidate materials from the departmental assistant, contacts and interviews candidates, and makes a hiring decision
    • At the time of the interview have each candidate fill out a banner form. Find the form HERE.

    5.    The Final Hiring Package

            When a candidate is identified to fill the position the department submits the following items to the Dean's Office:

  • Banner Form - partially completed with name and tentative course information
    (if course information changes this detail can be worked out by contacting the Registrar's Office)
  • Personnel Action Request (PAR)
  • Authorization for Employment (ATE)
  • Budget Transfer with Fringe Included (BT)
  • Copy of Approved Critical Hire
  • Graduate Faculty Application (GFA) - if applicable
  • Three Letters of Reference
  • Vita
  • All Official Transcripts (with initialed envelopes)

Approval to Hire

    6.    Once the final hiring package is received in the Dean's Office the following actions occur:

  • The ATE is forwarded to the Provost along with the Advance Banner form, a Draft Letter of Offer, the Budget Transfer and copies of the transcripts and vita
  • The approved ATE is returned to the Dean's Office with revisions to the Draft Letter of Offer (other documents may also contain revisions)
  • The department receives a scan of the approved ATE upon receipt

Final Paperwork Routing

    7.    When the approved ATE is received in the Dean's Office the following actions occur: