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New Travel Changes

With the new fiscal year come changes to State travel regulations. This announcement does not contain all the changes but more will be announced as clarifications are received.

Incidentals – Out of state (domestic) incidental expenses are now reimbursed separately. The $5 per day incidental rate no longer applies. The traveler must state the type of tip being reimbursed, i.e., porter tips, bell hop, maid service, etc.

Meal per diems

• Non-overnight stay – trips greater than 12 hours and more than 50 miles from residence and primary work station receive applicable portion of the total day’s allowance when no meal was/is provided.

• First/Last Day reimbursement for travel requiring an overnight stay – Traveler’s reimbursement is now reduced by the amount of the provided meal(s) before the 75% proration instead of after.

Car Rental – Personal use has been defined to include family and friends and is prohibited from riding in a state rented vehicle.

Additional changes are expected once the Board of Regents completes their revision process. Expectations of additional changes include: salary threshold for travel advances, time limits & penalties for report submission greater than 60 days after the end of the trip.

Contact Randy Miller, Anita Saunders or Lisa O’Neal in the Office of the Controller for additional information.