Cutover Deadlines
In preparation for the upgrade to PeopleSoft V8.9, the Office of the Controller has issued the following deadlines. These deadlines will help us prepare for conversion and allow all necessary processing to be completed prior to our system cutover.
|
Task |
Campus Deadline |
|
Travel Expense Reports/Reimbursements |
August 12, 2008 |
|
Purchase Requests |
August 15, 2008 |
|
Bookstore Invoices |
August 18, 2008 |
|
Vouchers/Invoices and Non-PO Check Requests |
August 20, 2008 |
|
Prepayments of registration and airfare |
August 20, 2008 |
|
Agency account payments |
August 20, 2008 |
|
PCard Summaries due from Cardholders |
August 20, 2008 |
|
Journal Entries (outside of Controller’s Office) |
August 22, 2008 |
|
All Outstanding Cash Advances Reconciled |
August 22, 2008 |
|
Travel Cash Advances |
No cash advance will be issued for travel between August 13 and September 10 |
|
Campus Charges (Bookstore, Warehouse, Pub/Print, etc.) |
Normal processing/No specific deadline is applicable. |
|
Petty Cash |
No deadline applicable |
All deadline dates listed above are considered the date/time “stamped-in” as being received in the Office of the Controller and Purchasing Services. All items must be received in our office by 4:00 pm on the date listed above.
Important Information Concerning Purchase Requests:
Between August 16, 2008 and September 3, 2008, purchases within limits and guidelines may be purchased on the P-Card. All other purchases will be held until after the go-live date (unless emergency justification is provided).
Important Information Concerning Expense Reports:
Travel Expense Reports
Travel expense reports completed after 8/12 should be held and entered electronically using the Expense module of PeopleSoft.
It is recommended that all travel completed by August 11 be submitted by the August 12 deadline using the existing expense report form. Any travel expense statements received after August 12, 2008 will be returned and will need to be entered electronically in September using the Expense module of PeopleSoft.
The last check write prior to go-live will be on Friday, August 22, 2008. After this check write, no other disbursements will be made until we are back up on the new system. We must close out our month and our system on Tuesday, August 26 and will be down until at least September 3. It is probable that our go-live date may go a day or so beyond September 3. Please do not expect any checks to be issued until September 10, 2008. Once our system goes down, we will not have any access to view or look up any transactions or data.
If you have any questions concerning these deadlines, please contact Patricia Durrough at ext. 96392.
