Travel Authorization for In-State (employee not on standing travel) and Out-of-State
Module: Expense
Business Process #: EX - 1
Purpose of Process: To process employee travel authorizations for in-state travel (when employee is not on a standing travel authorization) and out-of-state travel.
| Step | Individual | Activity |
| 1 | Traveler | Determines that travel is required. |
| 2 | Traveler | Prepares travel authorization for specific trip using travel authorization form outside of the PSFIN system. |
| 3 | Traveler | Submits travel authorization for approval. |
| 4 | Appropriate Approval Authority | Appropriate Approval Authority approves travel authorization and returns it to traveler. |
| 5 | Traveler | Once approved, travel authorization is retained in the traveler’s home department until travel is completed. |
Travel authorization is retained in the traveler’s home department until travel is completed. The original, approved Travel Authorization should accompany the initial reimbursement request as support documentation for the expense reimbursement to the Office of the Controller. For subsequent reimbursement requests, submit a copy of the approved Travel Authorization.
If prepaid airfare is required, employee must submit an approved travel authorization to travel agency as required through the Prepaid Airfare business process.