Agency Account Payments
Module: Accounts Payable
Business Process #: AP-8
Purpose of Process: To process agency account payments to vendors.
| Step | Individual | Activity |
| 1 | Employee | Determines that invoice is to be paid to a vendor with agency account funds. |
| 2 | Employee | Processes Purchase and Payment Request Form. |
| 3 | Employee | Attaches appropriate backup including original invoice for vendor payments. Submits to appropriate authority for approval. |
| 4 | Appropriate Approval Authority | Approves Purchase and Payment Request form and routes to Accounts Payable. |
| 5 | Accounting Services | Approves Purchase and Payment Request form for expenditure to agency account and verifies appropriate approval and funding. Submits to Accounts Payable. |
| 6 | Accounts Payable | Enters voucher for issuance of check to vendor. |
All reimbursements to employees from agency account funds, should be submitted as an expense report through the Expense module.