Refunds and Other Misc. Payments from GL Accounts
Module: Accounts Payable
Business Process #: AP-9
Purpose of Process: To process refunds and other miscellaneous payments from revenue or liability accounts. This process will apply to refunds to both employees and non-employees.
| Step | Individual | Activity |
| 1 | Employee | Processes Purchase and Payment Request Form. (Payments to vendors for the first time will also require a vendor profile.) |
| 2 | Employee | Attaches appropriate backup, including documentation as to the purpose of the refund and evidence of the original payment. Submits to appropriate authority for approval. |
| 3 | Appropriate Approval Authority | Approves Purchase and Payment Request form and routes to Accounts Payable. |
| 4 | Accounts Payable | Reviews Purchase and Payment Request form and all supporting documentation. |
| 5 | Accounts Payable | Confirms account to be charged is a revenue or liability account. |
| 6 | Accounts Payable | Enter voucher to issue check. |
