Prepaid Registration Fees
Module: Accounts Payable
Business Process #: AP - 4
Purpose of Process: To request a prepayment of an employee registration fee.
| Step | Individual | Activity |
| 1 | Traveling Employee | Employee has an approved travel authorization. |
| 2 | Traveling Employee | Employee determines that a prepaid registration fee is required for the approved travel. |
| 3 | Traveling Employee | Completes a purchase and payment request form and attaches the applicable registration form and travel authorization. The expense should be charged to registration fees – 727130. Submits to appropriate approval authority. |
| 4 | Appropriate Approval Authority | Approves purchase and payment request form and forwards all documentation to Accounts Payable. |
| 5 | AP Auditor | Reviews request and supporting documentation and approves payment request. |
| 6 | Accounts Payable/AP Auditor | Enters voucher to issue check to vendor for prepaid registration fee. |
No other reconciliation of a prepaid registration fee is required on the travel expense report.
If a registration fee is paid by the employee, the employee should submit it on an expense report through the Expense module. A paid receipt will be required for reimbursement to employees on all self-paid registration fees.
