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AEC

 

Core Business Process 

Sub-Process 

Mapped
Sub-Process 
SOP

 
Date Completed 
Planning for Long Range Development of the Campus  Master Planning 
     
  Property Acquisition       
  Obtain GEPA & ESA Reports (when applicable)      
  Historic Preservation Studies       
  Development of Capital & MRR Requests for BOR Approval & Funding       
  Professional Custmer Relations with Staff, Faculty, Students, and Contracted Personnel       
         
Programming & Design Phases of Construction Projects  Interview & Selection Process for Hiring Design Firms 
<</A>     
  Approval of Final Design Program     
  Professional Service Contract Preparation & Approval Process     
  Coordination Meetings Between Core Campus Personnel & Design Firm       
  Provide In-House Design       
  Provide Auto-Cad Drafting Services       
  Professional Customer Relations with Staff, Faculty, Students, the Board of Regents, the Georgia State Financing and Investment Commission, and Contracted Personnel       
         
Construction Administration  Construction Administration Process for Puchase Orders (Projects under $5,000.00)    <</A>  11-12-2008 
  Construction Administration Process for Projects $5,000.00-$50,000.00  <</A>  <</A>  11-12-2008 
  Construction Administration Process for Projects Anticipated over $50,000.00 (Within Delegated Authority)  <</A>  <</A>  11-12-2008 
  Construction Contract Payments Process    <</A>  11-12-2008 
  Data Administration  <</A>  <</A>  4-1-2011 
  In-House Design Construction   
  Administrative Instruction Manual (Hard Copy Only)  N/A  <</A>  11-12-2008 
         
Construction Project Management  Establish Budgets 
  <</A>  1-27-2009 
  Quality Control       
  Assist with Design Issues       
  Monitor Environmental Issues       
  On-Site Inspections       
  Dispute Resolution       
  Management of Constructive Activity and Progress       
  Documentation of Project Meetings       
  Professional Customer Relations with Staff, Faculty, Students, the Board of Regents, the Georgia State Financing and Investment Commission, and Contracted Personnel       
  BOR Public Works Contracts   
         
Maintenance of Facility Information  Electronic Data (photographs, maps, drawings, specifications, reports, etc.) Hard Copy 
   
  Drawings & Specifications       
  Project File Folders       
  Closeout Documents       
  Institutional Capital Requests, Major & Minor Capital Requests & MRR Requests       
  Fire Marshal Inspections       
  Historical Data (square footage and acreage information, topographic maps, historical preservation documentation)       
         
Regulatory Compliance Assurance  Maintain Current Life Safety Codes Manuals 
     
  Ensure ADA Compliance in New Design & Construction       
  Continuous ADA Upgrades to Existing Buildings       
         
Support to Facilities Department  Continuing Education     
  Perform Utility Locates       
  Warranty Issues       
  Maintain Yearly  Room Utilization Report       
  Provide Building Schematics and Systems Drawings and Copies to Maintenance Staff       
  Update Changes & Additions to the Campus Utility Map       
  Coordination of Campus Utilities Rate Structure with Providers