AEC
|
Core Business Process |
Sub-Process |
Mapped Sub-Process |
SOP |
Date Completed |
| Planning for Long Range Development of the Campus |
Master Planning |
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| Property Acquisition | ||||
| Obtain GEPA & ESA Reports (when applicable) | ||||
| Historic Preservation Studies | ||||
| Development of Capital & MRR Requests for BOR Approval & Funding | ||||
| Professional Custmer Relations with Staff, Faculty, Students, and Contracted Personnel | ||||
| Programming & Design Phases of Construction Projects |
Interview & Selection Process for Hiring Design Firms |
<</A> | ||
| Approval of Final Design Program | < | |||
| Professional Service Contract Preparation & Approval Process | < | |||
| Coordination Meetings Between Core Campus Personnel & Design Firm | ||||
| Provide In-House Design | ||||
| Provide Auto-Cad Drafting Services | ||||
| Professional Customer Relations with Staff, Faculty, Students, the Board of Regents, the Georgia State Financing and Investment Commission, and Contracted Personnel | ||||
| Construction Administration | Construction Administration Process for Puchase Orders (Projects under $5,000.00) | <</A> | 11-12-2008 | |
| Construction Administration Process for Projects $5,000.00-$50,000.00 | <</A> | <</A> | 11-12-2008 | |
| Construction Administration Process for Projects Anticipated over $50,000.00 (Within Delegated Authority) | <</A> | <</A> | 11-12-2008 | |
| Construction Contract Payments Process | <</A> | 11-12-2008 | ||
| Data Administration | <</A> | <</A> | 4-1-2011 | |
| In-House Design Construction | < | < | ||
| Administrative Instruction Manual (Hard Copy Only) | N/A | <</A> | 11-12-2008 | |
| Construction Project Management |
Establish Budgets |
<</A> | 1-27-2009 | |
| Quality Control | ||||
| Assist with Design Issues | ||||
| Monitor Environmental Issues | ||||
| On-Site Inspections | ||||
| Dispute Resolution | ||||
| Management of Constructive Activity and Progress | ||||
| Documentation of Project Meetings | ||||
| Professional Customer Relations with Staff, Faculty, Students, the Board of Regents, the Georgia State Financing and Investment Commission, and Contracted Personnel | ||||
| BOR Public Works Contracts | < | < | ||
| Maintenance of Facility Information |
Electronic Data (photographs, maps, drawings, specifications, reports, etc.) Hard Copy |
< | ||
| Drawings & Specifications | ||||
| Project File Folders | ||||
| Closeout Documents | ||||
| Institutional Capital Requests, Major & Minor Capital Requests & MRR Requests | ||||
| Fire Marshal Inspections | ||||
| Historical Data (square footage and acreage information, topographic maps, historical preservation documentation) | ||||
| Regulatory Compliance Assurance |
Maintain Current Life Safety Codes Manuals |
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| Ensure ADA Compliance in New Design & Construction | ||||
| Continuous ADA Upgrades to Existing Buildings | ||||
| Support to Facilities Department | Continuing Education | < | ||
| Perform Utility Locates | ||||
| Warranty Issues | ||||
| Maintain Yearly Room Utilization Report | ||||
| Provide Building Schematics and Systems Drawings and Copies to Maintenance Staff | ||||
| Update Changes & Additions to the Campus Utility Map | ||||
| Coordination of Campus Utilities Rate Structure with Providers |