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Annual Report 2006

Annual Report 2006

I.  Departmental Mission

The Office of Risk Management/Environmental Health & Safety will protect our students, visitors, faculty and staff through training, education, hazard abatement and information dissemination.  Additionally, we will assist in the preparation of our students for the future in the area of environmental health and safety.  We will ensure that all activities conducted on campus meet and exceed requirements set by local, state and federal agencies, thus enhancing the overall working environment while fully supporting the education mission on campus.

Our vision is to make the University of West Georgia a forerunner in the areas of Risk Management, Environmental/Occupational Health & Safety compliance by maintaining current regulatory information, providing training and continuing our positive presence throughout the University community.

II. Departmental Statement of Goals, Process to Assess These Goals, and

      Assessment Results:

The strategic goals of RM/EHS are designed to further enhance the overall mission of the University as well as support the Bread and Butter Goals specific to:  Public Relations, The University Experience, Student, Faculty and Staff Morale, External Relations, and the Campus Infrastructure.

Goals and Assessment Objectives:

§         Reduce insurance loss claims in the areas of worker compensation, auto/property liability and third-party claims by 10% across the board as compared to FY 04 by providing appropriate training and information to all University personnel.

1. Develop a survey by August 05 to send out to WC clients from May – June 05 to see how the current system is working.  Revise survey if needed and survey WC customer every 6 months, document results and provide information to all parties.

2. In February 2006, obtain loss run reports from DOAS for FY 05, for tracking.

3.  Provide the University community with information regarding rights and responsibilities in regards to worker’s compensation, auto/property liability and reporting claims on an annual basis or as policies change.

4.  Gather more data to document our insurance claim histories to determine if they are increasing or decreasing and try to benchmark with other USG institutions.  Include information on the amount of the premium compared to the amount paid.

§         Inspect, at a minimum, 16 buildings each year until all buildings have been inspected.   Work closely with departments to quickly correct any deficiencies within 30 days.

1. Prioritize the remaining buildings that were not inspected during FY 05.

2.  Inspect an average of 1 building per month and 2 additional buildings in the fall and spring of FY 06.

3.  Document inspection process and post final reports to the RM/EHS website within one week.

§         Establish a safety/environmental contact in each department and building.

1. Update list of personnel and buildings by August 05.

2. Contact Mr. Gauthier and see if we can proceed with our list of personnel and buildings in September 05.

3.  Define responsibilities for building manager and coordinator, send to Gus Douvanis for approval.

4.  Provide responsibilities to all building managers and coordinators and verify their participation.

5.  Distribute list to all buildings and post list to RM/EHS website. 

6.  Provide training as needed.

§         Update emergency evacuation plans for all buildings on campus, beginning with the dorms.

1.  Complete all dorms by August 05. 

2.  Reprioritize existing buildings by July 05. 

3.  Complete all large academic and administrative buildings by the end of October 05. 

§         Get new chemical management software up and running, implement it campus wide in six months from date of installation.

1.  Purchase program by the end of June 05.

2.  Work with On-site to make specific changes needed to the program

3.  Once loaded on server, enter specific departmental information.   

4.  Beta test program using Geosciences.

5.  Announce new system to all users and provide training.

§         Remove fire hoses from all buildings and cap off outlets.

1.  By the end of July 2005, identify a source for the caps.

2.  Identify all buildings that still have fire hoses.

3.  By the end of July 2005, verify the hose is non-asbestos material. 

4.  Work with Inventory Control to surplus or donate old hoses if non-asbestos. 

III. Give An Example of How Your Department Used The Assessment of Goals and Outcomes to Change/Improve a Process

IV. General Statement of Department Condition:

V. Departmental Achievements

Administrative

Safety

§         Lower Level Z-6; send report to all concerned parties

§          Ed Center classrooms for Graduation; sent report to all concerned parties

§         HPE Building; sent report to all concerned parties

§         NAACP fashion show

§         American Heart Association – Bike Event

§         Carroll County Schools – Use of track

Chemical/Environmental Management

Insurance Programs 

Occupational Health

Training

Facility & Property Inspections

VI. Staff Productivity:

Director

§         40-hour HAZWOPER training at Georgia Tech training facility.

EHS Coordinator

OHS Coordinator

VII. Student Achievements:

VIII. Other Awards, Distinctions and Achievements:

Director

EHS Coordinator

OHS Coordinator