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FYO8 Goals

Goal 1

What will happen?

How will it happen?  (Method/Strategy)

When will it happen?

For how many or how much?

With what result or benefit?

Create written SOP for all energy management controls data.

 

 

 

 

 

 

 

Incorporate information from ALC and Siemens into a template that is designed for referencing energy information by building.

By using information available for both Seimen’s and ALC controls to create template for building information to be readily available.

July 2007

All campus constituents.

Will allow overview of all data pertinent to each system control for every building on campus that will allow for smoother process flow and ready available information.

 Objective 1

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Build priority daily check list to review each building system and status. Complete by October 2007

 

List all buildings controlled by each EMC and set priorities accordingly.

Ricky Watts, Johnnie Vaughn, Bob Watkins, Jesus Gonzales

For all campus building.

In addition to customer comfort, the check list will ensure that settings are enforced and that costs are compared to estimates through monthly billings.

 Objective 2

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

List correct set point for each building.  Complete by October 2007

 

Use available information and verify set points are valid at each building.  Manual verification and adjustment at each building.

Johnnie Vaughn, Jesus Gonzales, Ricky Watts.

All buildings

Customer comfort and in-house verification that we’re following our energy mgmt. policy.

Objective 3

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

List outside air temperature setting for each chiller on campus. Complete by April of 2008

 

Manual verification and documentation.

Johnnie Vaughn, Jesus Gonzales, Ricky Watts, Lynn Agan

No cost but must be verified for all buildings during Summer.

Energy conservation and comfort.

Objective 4

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

List outside air settings for all boilers on campus.

Complete by December 2007.

Manual verification and documentation.

Johnny Vaughn, Jesus Gonzales, Ricky Watts, Lynn Agan

No cost but must be verified for all buildings during Winter.

Energy conservation and comfort.

Objective 5

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Create spread sheet that will capture all information gathered for quick reference guide and informational support. By June of 2008.

 

Excel spread sheet or other.

Johnny Vaughn, Jesus Gonzales, Ricky Watts.

No cost but complete for each building.

Quick reference, energy management training quide, priority listing and visual verification of daily energy controls.

Goal 2

What will happen?

How will it happen?  (Method/Strategy)

When will it happen?

For how many or how much?

With what result or benefit?

In support of CP&F Goal III (i.e. 55 hours of training), expand employee skill sets in General Maintenance by ensuring that cross-functional training is administered in such areas as carpentry, plumbing, electrical, HVAC, and flooring.

 

 

 

 

 

 

 

Develop cross-training schedules using employees with greatest skill sets to provide training in his/her own specialty to all individuals in maintenance shop. 

9/07

Entire maintenance shop.

Reduction of backlog as noted by FME.  Improve employee skill sets allowing better flexibility in job responsibility.  Improve morale.  Satisfy training goal of 55 hours per year.  Reduce common discrepancy report items.

Objective 1

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Identify all small carpentry needs in FME.

Continuous through the year based on FME request.

Pull report in FME, prioritize work, schedule work, and have trainer utilize assigned employee to help complete task in employees’ assigned building.

Joel McElroy will act as carpentry trainer.

Training records to be updated by F&G administrative personnel.

Entire shop

Improve specified skills for all maintenance employees.  Will reduce completion time for this type of work request.

Objective 2

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Identify minor plumbing issues in FME

Continuous thru year based on FME request. 

See objective 1.

Tony Grizzard will act as trainer for plumbing. Training records to be updated by F&G administrative personnel.

Entire shop

See objective 1

Objective 3

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Identify HVAC issues (fan coil units ) in FME (Continuous thru year based on FME request>

 

See objective 1.

Josh Shirey will act as trainer for HVAC. Training records to be updated by F&G administrative personnel.

Entire shop

See objective 1

Objective 4

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Identify VCT and floor tile issues in FME.

See above for time completion

See objective 1.

Matt Wilson and Bob Jones will act as trainers in this area.  Training records to be updated by F&G administrative personnel.

Entire shop

See objective 1

Objective 5

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Identify small electrical issues with FME

See above for time completion

See objective 1.

Tony Grizzard and Gary Parmer will act as trainers in this area.  Training records to be updated by F&G administrative personnel.

Entire shop.

See objective 1.

Goal 3

What will happen?

How will it happen?  (Method/Strategy)

When will it happen?

For how many or how much?

With what result or benefit?

Continue to improve customer service and communications campus wide.

 

 

 

 

 

 

 

Monthly/weekly interviews will be conducted between area director, new department chairs and interim and acting senior administrators.  Topics will include energy policies, work requests, fleet assignments, and information that are available using FME.

Starting immediately.

Campus wide with special emphasis on Residence Life, College of Arts and Science, and Student Services. 

Clearer understanding of how Facilities works and to reinforce our commitment to customer service.

Objective 1

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Meet with new Acting Director of Residence Life and her staff to provide reports of services by buildings under their control.

 

FME reports by shop. Complete…scheduling session with RLC in Fall of 2007.

Bob Watkins

All residence life.

Improved customer service.

Objective 2

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Meet with VP of Student Services to share information.

 

FME reports and Summer schedules

By 12/07

Bob Watkins

Student services

Improved customer service.

Objective 3

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Meet with acting Dean College of Arts and Science to discuss energy conservation.

 

Using monthly energy reports to provide specific information.

By 12/07

Bob Watkins

College of Arts and Sciences

Improved customer service.

Objective 4

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Task all supervisors to meet each of the new department chairs on campus. By Jan. of 0/8

 

Create list of new department chairs and assign list to each supervisor.

Bob Watkins and Lori Hobbs

Unknown at this time

Improved customer service.

Goal 4 Administrative Office, Senior Secretary Position

What will happen?

How will it happen?  (Method/Strategy)

When will it happen?

For how many or how much?

With what result or benefit?

Reevaluation of administrative positions within F&G to ensure that operational and fiscal data are supported with appropriate analyses, employee developmental and training requirements, and customer service objectives are achieved.

 

 

 

 

Outline new responsibilities that are required for fiscal accountability, performance metrics, benchmarking, etc., determine where training is required, and make appropriate changes in work responsibilities.

Fiscal year 07-08

Bob Watkins,

Fola Teru,

Lori Hobbs, Wanda Williams,

Mia Owens and

Debbie Cook

Improve information within department, data entry for administrative office.

Objective 1

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Reassign responsibilities for maintaining human resource files for Facilities and Grounds

By Feb. 2008

 

File Maker Pro software- update Weekly or Biweekly and export into excel spreadsheet.

Stephanie Franklin

Administrative office – time card entry and pay check

 

EHS – for safety training

 

WIC – inform of  employee status ( new employee, leave or terminated)

Improve communication within EHS and WIC

Objective 2

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Facilities Focus and reporting

June 2008

 

Additional training in Facilities Focus – time card entry, reporting and credit card transactions.

Stephanie Franklin, Information from Custodial and Grounds Supervisors.

Time card entry for custodial and grounds employees.

WIC and Administrative Office

Objective 3

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Utilities

June 2008

 

Data entry of monthly utility bills and energy report.

Lori Hobbs,

Stephanie Franklin

Bob Watkins, Lori Hobbs

To track utilities cost and usage.

Objective 4

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

DOAS Fleet

Dec. 2007

 

 

Data entry vehicles - maintenance management

Lori Hobbs,

Stephanie Franklin, Ronnie Mayfield

All university fleet vehicles

DOAS standards.

Objective 5

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Web page development

June 2008

Knowledge and training

Stephanie Franklin,

 

Facilities and Grounds webpage.

Customer service improvement.

Goal 5

What will happen?

How will it happen?  (Method/Strategy)

When will it happen?

For how many or how much?

With what result or benefit?

Develop a sustainability program incorporating those areas that have an impact on the environment – i.e. recyclable trash, cleaning chemicals

Review process flow on the existing methodologies to determine non-value added steps.  Evaluate changes to these processes to determine cost effectiveness and efficiency.

6/08

Evaluations to be performed in targeted areas of campus with the results determining the level of expansion.

To achieve clean and healthy campus buildings with an improved impact to the environment.

 

Objective 1

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Perform a controlled evaluation of “green” chemicals in comparison to existing chemicals by 9/08.

 

Evaluate selected areas on campus that involve high indoor traffic.

Perform a feasibility study on chemicals for durability, supply cost, application time and costs, impact on environment, and customer satisfaction.

Employee training on application of chemicals and purpose.

Custodial leadership and selected custodians.

Tim Cannon

If results are positive in test areas, train personnel and expand to other campus buildings.

To achieve the same or better cleaning results as non-green chemicals.  Include evaluations on supply costs, application cost comparisons, MSDS, environmental benefits, user comments and customer satisfaction.

Objective 2

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Evaluate the existing process for recyclable trash by 11/07.

Map out the existing process to determine non-value added steps.  Evaluate recommendations (if any) in making this process more efficient and effective.  Implement steps to ensure sustainability of program.

Cross-functional team comprised of custodians, staff, students and faculty.

Selected areas on campus with results determining the level of expansion.

To achieve a more efficient and sustainable process for the recycling of trash.

Objective 3

What will happen?

How will it happen?  (Method/Strategy)

Who will do it?

For how many or how much?

With what result or benefit?

Review energy data and have report of cost per sq. ft. and cost per BTU per sq.ft available by 9/1/07. 

 

Using current years energy data and doing comparative analysist for three years .

.Bob Watkins, Lori Hobbs, and Johnnie Vaughan.

Entire campus.

To be able to show trend in energy conservation initiatives for a 3 year time frame.