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Comprehensive Loss and Control Program (CLCP)

    Senate Bill 425 gave the Department of Administrative Services (DOAS)/Risk Management Services (RMS) the authority to implement loss control strategies for the State of Georgia.  As a result the Comprehensive Loss Control Program (CLCP) was developed.  The goal of CLCP is to effectively drive down the number, and the cost, of claims by developing and implementing loss control programs.  Program objectives are to recognize, evaluate, control and anticipate risks and hazards that lead to losses.  Through the development of a Risk Management Culture operational changes will eliminate hazards or minimize their impact.  

     In January of 2009 the Board of Regents (BOR) accepted the CLCP on behalf of all higher education institutions.  Subsequently RM/EHS was designated as UWG’s program point of contact. 

      To achieve organizational changes the CLCP is broken down into 3 Phases. RM/EHS is now in Phase 2 which will run through FY10.  Phase 2 is establishing and implementing the required written programs.  There is no set template for the written programs but there are recommendations and minimum requirements.  In some cases UWG can use programs already in place, while in other cases programs must be either modify or create. 

    To formally  incorporate these new requirements RM/EHS will be completely overhauling the Safety & Loss Control Manual. The manual will be released as the Comprehensive Safety Loss & Control Manual, or CLCM.


CLCP Program Elements

• Employee Education and Training:  Requires a written policy for the broadcast of training material to all covered individuals and the verification of compliance thereof. 
• Employee Accident Prevention Plan:  Requires systems for the identification and control of hazards and exposures within our operations.
• Fidelity Losses (Employee Theft):  Requires in-place systems to maintain property inventories and discipline employees accused of or found to have stolen or misused state funds or property.
• General Liability:  Requires systems to eliminate or reduce the effect of Employment Practice claims, such as harassment. Systems to prevent premises and operations claims, such as third part injuries or vehicle damage from powered equipment are also required.
• Workers’ Compensation/Return to Work:  UWG must ensure light duty jobs are available for injured workers that are medically capable of work.  Supervisors must be trained to develop “Georgia Activity Analysis” for all positions and utilize those documents to assist in identifying what activities the worker can and cannot perform. 
• Property:  As a building owner UWG must ensure mechanisms are in place to ensure routine maintenance is performed and provide for periodic inspections.  In addition a system to manage changes to existing systems or new systems, and a system to track corrective actions and inspection recommendations until completion must be considered. 
• Auto Liability and Physical Damage:  UWG must review the current Motor Vehicle Use Policy and create a driver Qualification Program.  The establishment of a "Report My Driving" program and an auto accident review panel is also required.      
• Fleet Management:  UWG will either join Automotive Resources Incorporated or provide a similar program for the maintenance of their fleet.  A failure to report state vehicle mileage at requested intervals, repair & maintenance costs and vehicle accidents will result in surcharges and higher deductibles being assessed for agency vehicle coverage.