Policy for Readmission of Former UWG Undergraduate Students
Undergraduate students who were previously enrolled at UWG, but have not been in attendance for three semesters, and students who have been academically suspended for one year or dismissed must apply for readmission with the Enrollment Services Center.
Graduate students seeking readmission should contact the Graduate Studies Associate (GSA) of the program they are seeking admission or visit the Graduate Studies website for more information.
Students who have attended another college or university since last attending UWG must submit official transcripts from each institution attended. Students previously enrolled at UWG as transient, Senior Enrichment, Gifted Junior, or Advanced Academy must reapply through the Office of Admissions.
Readmitted students will have their Satisfactory Academic Progress checked by Financial Aid after the Readmission process is completed with the Enrollment Services Center.
Readmission for UWG Candidates for Graduation or those who have recently graduated
Student records are marked inactive for the term immediately following their scheduled graduation. Currently enrolled students who are candidates for an upcoming graduation or students who have recently graduated must complete a readmission application to enroll in courses for the next or future terms. During the readmission application process the student will be given the option of selecting to return as a degree seeking (2nd degree) or non-degree seeking (professional development) student. Once the readmission application is processed, the student will need to meet with an academic advisor in the department of the major indicated on the Readmission Application to be able to register for an upcoming semester. Students who are not currently enrolled will be able to register during the open registration period once they have been accepted and met with an academic advisor. See Registrar Calendar inside the SCOOP for registration dates.
Readmisison of students in the 3+2 Dual Degree program seeking a Bachelor of Science degree in Physics, Chemistry, or Geology from UWG and an engineering degree from Georgia Tech, Mercer University, University of Georgia, or Auburn University
Students in the above program that have not been in attendance for three semesters must apply for readmission with the Enrollment Services Center at least ten (10) weeks prior to the end of the term in which they are seeking to graduate from the University of West Georgia. Students must submit official transcripts from each institution attended since last attending the University of West Georgia at least ten (10) weeks prior to the end of the term in which they are seeking to graduate from the University of West Georgia. Students currently enrolled at another institution must also submit an official transcript at the end of the term in which they are readmitted. The Registrar’s Office will be responsible for ensuring that student’s readmitted for the term in which they are seeking to graduate, remain “Active” in the system. Students enrolled in the above degree programs will most likely not be registered for classes at the University of West Georgia during the term in which they are seeking to graduate.
Students must also submit an Application for Graduation. The Enrollment Services Center will notify any Dual Degree students lacking the Readmission Application of the Readmission requirement after the Application for Graduation has been submitted.
Spring Graduation Application Deadline: October 1st
Summer Graduation Application Deadline: March 1st
Fall Graduation Application Deadline: August 1st
To Apply for Readmission to UWG:
Print or pickup an Application for Readmission, fill out, and submit to the Enrollment Services Center prior to the posted deadline for each semester. The application and document deadlines are:
- Spring - November 15th
- Summer - May 15th
- Fall - June 1st
Allow at least 15 business days for processing after the receipt of all documentation. A letter will be mailed to eligible students indicating their status of acceptance.
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Next Steps After Readmission
1. First, all undergraduate students must be advised prior to registration. Contact the department of your major to set up an appointment, or if you are undeclared, contact the Advising Center. If you first attended under the quarter system, our Undergraduate Quarter Hour Equivalencies Chart will help you determine the UWG quarter to semester conversions for course and degree evaluations.
2. Students may register on Banweb or in person in the Registrar’s Office. Your Banweb User ID is your Social Security or Student ID number, and your Pin number has been re-set to the last two digits of your birth year and the last four digits of your Social Security number unless you have updated it recently.
3. Check your Banweb account for registration holds, and call the department(s) that placed the hold for information on having the hold removed. Students must clear all holds and pay all fines before registration is allowed.
4. Check your Banweb account for your current academic standing. All students, including first-semester freshman and transfer students, who fail to meet the retention standards, will be on probation the next semester of enrollment. A student on probation who makes satisfactory progress toward reaching the retention standard will continue on probation until their retention standard has been met. Satisfactory progress in this context means that the student earns a grade point average of 2.0 or better for all semesters on probation. Failure to meet the 2.0 semester grade point average will result in academic suspension or academic dismissal. Please refer to the Undergraduate Catalog for further explanation.
5. Information concerning dates, times, classes and procedures for registration can be found on the Registrar Office’s web page under Course Listings & Catalogs, and The Scoop is a great resource for information regarding registration instructions, university policies, fees, and core requirements.
6. If your major has changed since your previous enrollment, please notify the department of your new chosen major.
7. If you think you are eligible for in-state status or an out-of-state tuition waiver, please view our Tuition Classification section for further information.
Academic Renewal Policy
The Academic Renewal policy allows the University of West Georgia degree seeking students who earned less than a 2.00 cumulative grade point average at the University of West Georgia to have one opportunity to make a fresh start at UWG after an absence of five calendar years from any postsecondary institution.
1. Students may apply for Academic Renewal by turning in a completed Academic Renewal Application to the Enrollment Services Center.
2. All previously attempted coursework continues to be recorded on the student’s official transcript.
3. An Academic Renewal Grade Point Average is begun when the student resumes taking coursework following the five-year period of absence once Academic Renewal has been granted. The institution will place a statement on the student’s transcript indicating the Academic Renewal status and the beginning of a separate Academic Renewal GPA in addition to an overall UWG GPA.
4. The Academic Renewal GPA will be used for determining academic standing and eligibility for graduation. At least 50% (60 hours) of course work must be completed after the granting of academic renewal for a student to be eligible for graduation with honors.
5. Academic credit for previously completed coursework - including transfer coursework - will be retained only for courses in which an ‘A’, ‘B’, ‘C’, or ‘S’ grade was earned. Retained grades are not calculated in the Academic Renewal GPA, but are counted in Academic Renewal hours earned.
Academic Renewal for Transfer credit:
A. Suspended/dismissed students: a student who has been suspended or dismissed from UWG and has attended one or more System institutions during the period of suspension or dismissal will not be eligible for Academic Renewal.
B. Non-suspended/dismissed students: a student who has not been suspended or dismissed from UWG, but who has been absent from UWG five years or more and who has attended a school other than UWG may choose only one of the following options:
1. A student may return to UWG subject to all relevant transfer and reentry policies. No renewal GPA is calculated and transfer credit will be granted for applicable courses taken during the absence.
2. A student may apply for Academic Renewal. If Academic Renewal status is approved, no transfer credit will be granted for course work completed during the absence.
3. To earn a degree, a student must meet the University of West Georgia’s residency requirements. UWG will apply the retained hours earned prior to Academic Renewal toward the residency requirement.
4. All remaining courses for the current degree objective must be completed at UWG. No transient credit will be accepted.
5. A student can be granted Academic Renewal status only once.
6. Any previous notation of academic probation, suspension, and dismissal will remain recorded on the student’s transcript.
7. A student re-enrolling after an absence of five or more years must apply for Academic Renewal within three semesters of enrollment or within one calendar year, whichever comes first.
8. The Academic Renewal GPA begins with the first term following re-enrollment.
9. Admission or re-entry into any specific degree program (such as teacher education, nursing, business majors, selected majors in the College of Arts and Humanities, College of Science and Math, or College of Social Sciences) is not automatic. Admission criteria for specific programs are determined by the department where the program is housed.
10. The granting of Academic Renewal does not supersede financial aid policies regarding Satisfactory Academic Progress.
11. United States and Georgia history and constitution requirements and Regents’ Test scores met prior to the granting of academic renewal will remain on the student’s transcript even though the courses may not count in the Academic Renewal GPA or Academic Renewal hours earned.
12. Students desiring to enroll must submit a letter explaining why they should be considered for Academic Renewal along with the Academic Renewal application.
Two-Year College Graduates/Former Students:
For a one time option only, students who have been academically suspended for one (1) year or dismissed from the University of West Georgia may be readmitted as degree candidates after having completed a two-year degree from a regionally accredited college or university.
Students wanting to enroll as a two-year graduate should submit a Readmission Application to the Enrollment Services Center. The Readmission Application must then be approved by the Director of Admissions. To ensure the completed coursework will transfer to the University of West Georgia, it is highly recommended students complete their associate degree at a University System of Georgia College.
All transfer credit requirements, as noted in the catalog, still apply. It is required students have an Associate of Arts or Associate of Science in an academic degree program. An Associate of Applied Science cannot be used for the Two-Year Graduate option. After a student has been approved for readmission, they must complete a minimum of 60 academic hours after the associate degree with at least a 2.0 grade point average to earn a bachelor’s degree.
The following is a list of regionally accredited, two-year colleges in the University System of Georgia:
Atlanta Metropolitan College
East Georgia College
Georgia Highlands College
Georgia Perimeter College
South Georgia College
As stated above, students are strongly advised to attend one of the colleges in the preceding list to ensure their coursework will transfer into the University of West Georgia’s core area.