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How to Keep Your Financial Aid - Academic Progress
STUDENTS RECEIVING FINANCIAL AID MUST MEET ALL OF THE FOLLOWING ACADEMIC CRITERIA:
- Minimum GPA
- Complete 67 Percent of all attempted courses each semester
- Declare a Major
- Maximum Hours
Types of Aid Affected by Academic Progress Rules
- HOPE Scholarship
- Pell Grant
- FSEOG
- Federal Work Study
- Perkins Loan
- Ford Direct Student Loans
- Parent PLUS loans
- Graduate PLUS loans
- some private loans (You may visit Private Loans for a list of lenders.)
ANY NOTIFICATIONS OF CHANGES TO YOUR ACADEMIC PROGRESS ARE SENT TO YOUR UWG EMAIL SO BE SURE TO MONITOR IT CLOSELY FOR ANY UPDATES.
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GPA REQUIREMENT
Undergraduate Students
- You must maintain the required overall GPA at the hours listed:
- 30 ATTEMPTED hours - 1.8 OVERALL GPA
- 31-60 ATTEMPTED hours - 1.9 OVERALL GPA
- 61 ATTEMPTED hours or more - 2.0 OVERALL GPA
Graduate Students
- You must maintain a minimum 3.0 GPA.
GPA Warning
- If you are unable to meet the above listed requirements, you will be placed on Financial Aid GPA Warning for one term.
- You will have the until the end of that term to reach the minimum GPA requirement for your level.
GPA Suspension
- If your GPA is not at the mimimum requirement by the end of your warning semester, you will be placed on GPA Suspension and will be ineligible for financial aid.
Reinstatement of Aid
- Your financial aid can be reinstated once you meet the GPA requirements listed above.
- Toward the end of the semester you will meet the minimum GPA requirements, complete the Request to Clear Form (form #16) so that we can review your financial aid eligibility.
- Please note that should you clear GPA for the current semester, you will need to cover any balances for the following semester by the fee payment date. Grades for the current semester will not be final until after the fee payment. However, you may be reimbursed any aid for which you are eligible once refunds are disbursed (see the Scoop for specific dates).
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67 PERCENT
- You must complete at least 67% of the courses you attempt each term.
- ACCEPTABLE grades include:
- A, B, C, D, S, and S%
- UNSATISFACTORY grades include:
- W (Withdrawal), WF (Withdraw failing), F (Failing), I (Incomplete), IP (Incomplete in Progress), and U (Unsatisfactory)
- ACCEPTABLE grades include:
67% Warning
- If you do not complete at least 67% of all courses attempted for the semester, you will be placed on 67% Warning.
- You are still eligible for financial aid during your warning term.
- You must complete ALL of the courses you attempt that semester to clear the warning.
- ACCEPTABLE grades include:
- A, B, C, D, S, and S%
- UNSATISFACTORY grades include:
- W (Withdrawal), WF (Withdraw failing), F (Failing), I (Incomplete), IP (Incomplete in Progress), and U (Unsatisfactory)
- ACCEPTABLE grades include:
67% Suspension
- If you receive any of the above unacceptable grades during your Warning semester, you will be placed on 67% Suspension and will be ineligible for financial aid.
Reinstatement of Aid
- Your financial aid can be reinstated once you complete at least 9 hours of coursework at UWG without receiving any unsatisfactory grades. (Note: If you enroll in more than 9 hours, you must complete all of the hours you attempt in that semester.)
- ACCEPTABLE grades include:
- A, B, C, D, S, and S%
- UNSATISFACTORY grades include:
- W (Withdrawal), WF (Withdraw failing), F (Failing), I (Incomplete), IP (Incomplete in Progress), and U (Unsatisfactory)
- ACCEPTABLE grades include:
- Toward the end of the semester you will feel that you will clear the 67% requirement, complete the Request to Clear Form (form #16) so that we can review your financial aid eligibility.
- Please note that should you clear 67% for the current semester, you will need to cover any balances for the following semester by the fee payment date. Grades for the current semester will not be final until after the fee payment. However, you may be reimbursed any aid for which you are eligible once refunds are disbursed (see the Scoop for specific dates).
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UNDECLARED MAJOR
You must declare a major before you earn 60 hours.
- Complete major declaration paperwork with the department you would like to declare so that your financial aid is not affected.
Undeclared Major Warning
- You will be notified via your UWG email account once you have 45 earned hours that you are nearing your maximum amount of earned hours as an undeclared major.
- You will have up to 60 earned hours to declare a major.
- You are still eligible for financial aid while on warning.
Undeclared Major Suspension
- You will no longer be eligible for financial aid once you reach 60 earned hours as an undeclared major.
Reinstatement of Aid
- Your aid can be reinstated once you declare a major.
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Complete major declaration paperwork with the department you would like to declare.
- You should not need to turn any paperwork in to the Financial Aid Office once you declare your major. If you do not see the requirement removed from your Eligibility Requirements on Banweb in about 3-5 business days, please call us at 678-839-6421.
- To view any posted requirements/missing documents on Banweb:
- Log in to myUWG
- Click the Banweb tab
- Click Student Services and Financial Aid
- Click Financial Aid
- Click My Eligibility
- Click Eligibility Requirements for Aid Year
- Choose aid year
- under Student Requirements you may see any posted requirements/missing documents
- To view any posted requirements/missing documents on Banweb:
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MAXIMUM HOURS
- You must complete your degree within a specified number of attempted hours.
- Maximum hours for program:
- Bachelors - 180 ATTEMPTED hours
- Masters (36-hour program) - 54 ATTEMPTED hours
- Additional Masters - 40 ATTEMPTED hours
- EDS (Specialist) - 41 ATTEMPTED hours
- L5 Certificate (in addition to degree) - 21 additional ATTEMPTED hours
- Speech Language Pathology (2-year track) - 78 ATTEMPTED hours
- Speech Language Pathology (3-year track) - 115 ATTEMPTED hours
- Psychology-Option I (Thesis) - 59 ATTEMPTED hours
- Psychology-Option II (Non-Thesis) - 72 ATTEMPTED hours
- Psychology-Option III (Licensure) - 92 ATTEMPTED hours
- Ed.D. - 81 ATTEMPTED hours
- Ph.D. - 117 ATTEMPTED hours
- Maximum hours for program:
Maximum Hours Warning
- You will be placed on Maximum Hours Warning once you reach 170 attempted hours.
- You are still eligible for financial aid while on warning.
Maximum Hours Suspension
- You will be ineligible for financial aid once you have 180 attempted hours.
Reinstatement of Aid
- You may file an appeal to request additional financial aid. Please keep in mind there is no guarantee the appeal will be approved since it depends on the explanation of your current situation and the documentation you provide. Appeals are reviewed by a Financial Aid Committee. (Please keep in mind you are only allowed 3 appeal attempts total.)
- If you would like to appeal:
- Complete Appeal Form (form #2).
- Write a detailed letter explaining why you exceeded your maximum hours.
- Provide any supporting documentation.
- Provide a letter from your advisor that includes:
- a list of the classes needed for you to graduate.
- how many semesters it should take you to complete those classes.
- If you would like to appeal:
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APPEALING GPA, 67%, and/or MAX HOURS SUSPENSION
- You may appeal GPA, 67 Percent, and Maximum Hours if you have extenuating circumstances that made you fall below the requirements.
- Examples of extenuating cicumstances are a death in the immediate family, personal illness or injury, or other circumstances beyond your control that affected your ability to meet the academic progress requirements.
Documents Needed to File an Appeal
- Appeal Form (form #2)
- Write a detailed letter explaining the cicumstances.
- Provide any supporting documentation.
Additional Information
- YOU HAVE 3 APPEAL ATTEMPTS BEGINNING WITH YOUR FIRST APPEAL AND ENDING WITH GRADUATION OR LEAVING UWG.
- THE DEADLINE TO SUBMIT AN APPEAL IS 5 BUSINESS DAYS PRIOR TO THE FEE PAYMENT DEADLINE OF THE TERM YOU ARE REQUESTING AID.
- If an appeal is granted, you will receive an email to your UWG account with a letter to review, sign, and return before any aid can be received.
- The Director of Financial Aid may, at any time, cancel the remainder of your award(s) if s/he becomes aware that you are not actively pursuing your coursework. You may also make a written appeal to the Financial Aid Office regarding a decision which affects awards or the ability to receive aid.