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Federal Work Study Supervisor Information
This webpage is designed specifically for FWS supervisors in order to keep them updated on important deadlines and information in relation to the Federal Work Study Program.
FA3940 Problems
- We have discovered problems with fa3940, in that, students pay information may not be loading correctly. PLEASE, as soon as possible, run and check your fa3940 report for every check date up to the current one of today (5/8/09) to make sure there are not ANY discrepancies.
- If you find any discrepancies please email me exactly what the problem is.
Important Deadlines & Information
- Minimum Wage will increase to $7.25 on July 11, 2009
- PARs do NOT need to be submitted if your student’s summer pay rate is below $7.25; Human Resources will automatically increase all pay rates to comply with the new Federal minimum wage
- Important Summer Information (distributed through FWSP list serve):
- When you submit your PAR hiring students for the summer (and receive your return copy), you will notice the “Last Day to Work” reads as August 8, 2009. The ACTUAL last day to work for summer is July 31, 2009. (Payroll cannot terminate students in the middle of a pay period, which is the reason for the PAR showing 8/8/09 as the “last day to work”. It just so happens that the last pay period will be 7/26/2009 – 8/8/2009, which is split between summer & fall semesters.) This means your students cannot work toward their summer award from 8/2/2009 – 8/8/2009.
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IMPORTANT: Please let me know whether or not you plan on having students work in your department from 8/2/09 – 8/8/09.
***In order for your students to work during these dates they MUST have a PAR on file hiring them for fall semester.
- More importantly, students CANNOT work on Saturday, August 1, 2009 (graduation) as FWSP. Which means if you plan on having a student work on graduation you must pay them as SA at the beginning of that pay period (7/26/2009).
Information to Remember
- Students can work a maximum of 20 hours/week
- PARs submitted in the fall, generally, hire students for both fall & spring semesters
- Students are automatically terminated at the end of spring
- A new/separate PAR must be submitted hiring students for summer semester
- Students are automatically terminated at the end of summer
- Spending Reports are no longer mailed and can be accessed through fa3940: http://www.westga.edu/its/index_5139.php
- Steps: Click on ‘Banner Batch Job Application Areas’, enter your username & password, in the search bar type ‘fa3940’ and click on the link
- Spending Reports are merely a tool to compare your individual records so please balance your departments & student budgets on a regular basis
- Jobs must be posted through Student Employment in Parker Hall
- When students interview they will bring a card with them indicating the amount of their FWSP award. If they do not bring a card with them, please double check with Katie Estes in Financial Aid regarding their award information before submitting a PAR to hire them.
How to complete a FWSP PAR
- Make sure to complete the following information
- Action box as Hire, Change, or Separation
- Employee Type
- Effective Date of Action
- Contract Type (academic)
- Name & SSN
- Department Information
- Hourly Rate
- Action Initiated By should be signed & Approval’s All Action should be signed
- Please do not fill out the following areas:
- Semester Rate & amounts
- Separation – Last Work Day