GRA Posting Home at The University of West Georgia

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Appointment Procedures:
Once the department or hiring unit has completed and submitted the proper paperwork (which includes the Personnel Action Request Form) to the Graduate Financian Aid Counselor, the Dean of the hiring college will notify the student of his/her appointment.  The appointment letter contains information such as pay periods, policies, insurance requirement, etc.  If the student accepts the appointment, he/she will return the acceptance letter to their hiring department. New hires (anyone not previously hired as a GRA/GA/TA) will go to the Human Resources Office, located in Aycock Hall, to complete all employment forms.  Students should remember to bring a driver’s license and social security card for proof of identification.  Students should direct any questions regarding the appointment to the hiring department.

Grievance Procedures, Resignation, or Termination
a) If an assistant has a grievance against his/her employer, the student should contact the Department Chair or unit head first to resolve the issue.  If that does not resolve the issue, please follow the procedures outlined in the Student Handbook and the Graduate School Catalog.
b) A graduate student wishing to resign or terminate his/her position should write a letter of resignation to his supervisor.  The supervisor will inform the College Dean’s Office and the Graduate Financial Aid Counselor.

c)  Failure to perform duties assigned in a satisfactory manner, or failure to comply with academic polices, may result in the termination of the assistantship.  Students not completing a semester or term will be charged full tuition on a prorated basis.  At the end of each term, the supervisor will complete an evaluation of the GRA, GA or TA and keep that evaluation on file in the department or hiring unit office.  Evaluation forms may be found within the Forms section.

The College Dean reminds both the student and the employing unit that steady and successful progress toward the degree is the most important and significant goal for the student.  An assistantship should facilitate, not hinder, that timely progress.