Handbook at The University of West Georgia

Log On

Rights and Regulations

On this page:

Rules and Regulations
Personal Conduct  
Freedom of Expression  
Electronic Communication Policy  
Drug Free Campus   
Alcoholic Beverage Policy  
Confidentiality of Student Records  
Use of University Facilities by Non-University Personnel  
Student Voting Privileges  
Advertising, Solicitation, and Selling  
Civil Rights of Students Assured 

Rules and Regulations

The university has formulated a number of policies and standards of which you will need to become aware. Many of these are included in this section of the handbook and in the Appendices. Students should be aware that the Conduct Code is included in Appendix A. Read these at least once so that you'll know where to look in the future.

If you're unsure about any policies mentioned here, these are some places to go for information. For example if you're planning an event and need assistance, stop by the Center for Student Involvement in the Campus Center or telephone 678-839-6526, campus ext. 96526. Problems with academic standards should be taken to your department chair's office or to the appropriate college dean.

Other university publications containing rules and regulations with which students should become familiar are the Residence Hall and Greek Village Regulations (available from the Department of Housing and Residence Life and posted on the webpage of their department), the Parking Code (a pamphlet distributed by the Parking and Transportation Services), the university catalog (free from Admissions), and The Scoop (free from the Registrar).

Personal Conduct

The following passage comes from the introduction to the Student Conduct Code of the university and should be taken to heart:

"Students are admitted to the University of West Georgia with the expectation that they will have developed acceptable personal standards of conduct and ethics. Students are expected to have a responsible attitude toward regulations and standards of the university, and the laws of the community, state and nation, and to respect the standards of their fellow students."

"University regulations go into effect at the time a student matriculates and continue until the time of graduation or withdrawal. In completing the application for admission to the University of West Georgia, the student agrees to abide by the rules and regulations of the university. Students should realize that they may be held accountable through the university discipline system for their behavior, whether on or off campus, when an offense is directed at the university or a member of the university community and is a violation of the Student Conduct Code."

A complete statement of the Student Conduct Code, its rules, procedures, guarantees of students' rights, disciplinary measures, and appeal procedure is given in Appendix A of this handbook.

Freedom of Expression

Recognizing the rights of free speech and peaceful assembly as fundamental to the democratic process, the university supports the right of students to express their views or to peacefully protest and peacefully dissent against actions and opinions with which they disagree.

In order to assure equal opportunity for all, preserve order on campus, and provide a secure, safe environment, the university has established a set of regulations governing the time, place and manner of expression. See Appendix L for the full text of this policy and be sure to check with the appropriate office if you have questions about approved procedures or what is acceptable behavior.

Electronic Communication Policy

Students should be aware that information and communications they post on the Internet, including but not limited to social networks such as Facebook.com, Twitter, and Internet message boards, forums, web pages and blogs are public in nature. When such information and communications posted in these manners violate the UWG Student Conduct Code, or if such information indicates a violation of the Student Conduct Code, this information or communications may be used in judiciary proceedings. In particular, communications that violate the Student Conduct Code, such as threats and harassment, are violations whether they are transmitted in person, by phone, over the Internet or by any other means.

Drug Free Campus

State and federal legislation place specific responsibilities on the university to promote a drug-free campus. Alcohol and drug information programs which address the risks of drug and alcohol abuse are publicized and available. Faculty, staff and students with problems can be referred for appropriate assistance.

Standards of conduct at the University of West Georgia prohibit the illicit possession, use or distribution of drugs and alcohol on campus or at university functions. Penalties for violations of these standards range from warnings and probation to expulsion, referral to the legal system for prosecution, and loss of employment.

A complete statement of the university's policy regarding the Drug-Free Communities and Schools Act Amendments of 1989 and the Georgia Drug-Free Postsecondary Education Act of 1990 is published annually in the fall semester Schedule of Classes and is distributed to all new students during orientation. Copies of the policy may be obtained in the Human Resources Office, Aycock Hall and the Office of Student Affairs and Enrollment Management, Bonner House.

Alcoholic Beverage Policy

Georgia law requires that individuals be 21 years of age or older in order to possess or consume alcoholic beverages. The University of West Georgia enforces this law. For additional information on a student's personal responsibility regarding alcoholic beverages, see the Student Conduct Code, Appendix A. The university's complete alcoholic beverage policy is available at www.westga.edu/health/index_4659.php

Alcoholic Beverage Guidelines For Student Organizations

A sponsoring organization and its officers may be held legally accountable for incidents arising from the misuse of alcoholic beverages, including consumption by persons not twenty-one years of age or older. The following suggested guidelines should be followed when an organization permits alcoholic beverages to be brought to a function away from the campus. Student organizations planning to sponsor events off campus at which alcoholic beverages will be consumed are asked annually to meet with a member of the Center for Student Involvement staff to discuss legal problems and other concerns related to such events

1. Events utilizing alcoholic beverages should be in accordance with all laws. The officers of the organization sponsoring the event are responsible for seeing that all members and guests comply with applicable laws and university policies.
2. The organization should emphasize that participants should not drink and drive.
3. Non-alcoholic beverages should be made available. Food should always be served when alcohol is present. These should be high protein items (cheese & crackers, hot dogs, pizza, etc.). If popcorn and peanuts are served they should be unsalted.
4. Intoxicated individuals should not be served. Non-drinking individuals should be in attendance to monitor the consumption of alcoholic beverages.
5. Alternatives to drinking should be offered. Diversions should be available (dancing, television, etc.)
6. The organization should stop guests from consuming alcoholic beverages at least one hour before the function ends.
7. No contest involving alcohol should be encouraged.
8. Open parties, meaning those with unrestricted access, which are structured around the consumption of alcoholic beverages, are prohibited.
9. The organization and its members should not force drinks on their guests.
10. Fraternities, sororities, and other organizations should develop and support programs that seek to educate members on alcohol awareness.


Tailgating has long been a tradition with sporting events, especially on the collegiate level. Nothing is better than gathering with other Wolves fans, fellow classmates, alumni, friends, or family before home athletic events. Please follow all guidelines related to food/grilling, clean-up, and risk management policies. For the purpose of this policy, consumption of alcohol is governed by procedures described in the detailed description of the tailgating procedures located on the UWG website.

Tailgating is a lively and family-friendly environment. While we want you to have an exciting experience, we ask that you be respectful of those surrounding you, being mindful of your choice of language and activity. Groups are personally responsible for making sure their guests act appropriately. Individuals are expected to conduct themselves in a manner respectful of the nature and character of the university. Persons acting in a disruptive, disrespectful or disorderly manner may be asked to leave the premises or be subject to citation. Students may also be charged with a violation of the Code of Student Conduct. Please keep all music and audio at a volume level that is respectful of your tailgating neighbors. We want the tailgating experience to be enjoyed by all.

Detailed regulations regarding tailgating expectations including but not limited to approved locations, food and cooking, risk management, alcohol use and service, and sales and solicitation can be found online within the Tailgating Policies and Procedures at: http://www.westga.edu/alcohol/index_10646.php


All hazing is forbidden at West Georgia by the state of Georgia. Both the Student Conduct Code, which defines acceptable limits on personal conduct, and policies approved for the operation of student organizations strictly prohibit hazing of any kind. The Student Conduct Code prohibits 'All rites and ceremonies of induction, initiation or orientation into university life or into the life of any university group which tend to occasion or allow physical or emotional suffering.'All students should also read the much more complete definition of hazing as it relates to the conduct of student organizations. It is quoted in Appendix B.

Confidentiality of Student Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. See Appendix H for the University's annual notice to students of these rights and for information about directory information that may be released unless the student files a timely notice with the Registrar's Office requesting that directory information be withheld.

Use of University Facilities by Non-University Personnel

As any West Georgia student who has attended summer school knows, facilities at the university are sometimes used by others than students and faculty. This is clearly demonstrated by the large number of drill teams, sports camps, band groups and others who visit the campus during the summer. The following guidelines have been adopted by the university to govern such use by non-university personnel.

1. Invited guests are allowed use of university facilities provided they are:

    a. Invited by an individual student for a specific occasion.
b. Invited by an agency of the university for conferences, special functions, tours, or official visits.
c. Invited by a recognized student organization to attend specific programs.

2. Public Service programs or meetings are commonly scheduled:


    a. Programs of a special nature which are principally designed to provide members of the university community with viable linkages with a larger city community on matters of social and cultural relationships and with public service projects or activities.
b. Activities sponsored by recognized non-profit service organizations for which no other suitable facilities are available within the local area and for which it can be clearly demonstrated that a major public or institutional benefit would be rendered.
c. Programs sponsored by outside organizations or groups, mainly in the summer months, in which pre-college students participate and when such programs are determined to be in the best interest of the university.

Student Voting Privileges

Students are encouraged to vote in all federal, state, and local elections. Board of Regents' policy states: 'A student whose class schedule would otherwise prevent him or her from voting will be permitted an excused absence for the interval reasonably required for voting.'

Students should plan to submit absentee ballots when they will be away from home on election days, and they should apply for the absentee ballot well in advance of the election date.

Students may register to vote and request forms for absentee ballots at www.sos.state.ga.us/elections/.

Classification of Students for Tuition Purposes

A student is responsible for registering under the proper classification as an in-state or out-of-state student. A student classified as out-of-state who believes that he or she is entitled to be reclassified as in-state may petition the Registrar for a change in status. The petition must be filed no later than midterm in order for the student to be considered for that semester. If the petition is granted, reclassification will not be retroactive to prior semesters. The necessary forms for this purpose are available in the Registrar's Office.

A student whose reclassification petition is denied by the Registrar may, within five working days or one calendar week, appeal that decision. Complete appeal procedures are available from the Offices of Registrar in Parker Hall.

Advertising, Solicitation, and Selling

These policies and procedures have been approved and are applicable to all members of the University Community:


1. Advertising, solicitation and selling of a commercial nature, directly by a vendor or through a campus organization, are not permitted except in campus publications and through contractual arrangements with the University Business Office as stipulated in the policies of the Board of Regents.

2. Non-commercial selling by college related organizations and distribution of non-commercial information such as pamphlets, handbills and other materials protected by the first amendment, is allowed in public areas when approved by the Office of Student Activities in the Campus Center. The Office of Student Activities establishes specific procedures for such activities.

The following policy shall apply concerning the solicitation of businesses and individuals on or off the campus for contributions to projects or organizations of the University:

a. There shall be no soliciting of funds, prizes, or awards for scholarships, loans, grants, equipment, supplies, or other purposes unless it is approved by and in cooperation with the Office of the Associate Vice President for Development and Alumni Services and/or others expressly authorized by the President.

b. The privilege of selling advertising is restricted to The West Georgian unless a committee consisting of the Associate Vice President for Development and Alumni Services, Director of Auxiliary Services, and the Director of Center for Student Involvement grants specific authorization. The Center for Student Involvement in the University Center (678-839-6526) may be contacted for more information.

c. There shall be no advertisement or other public statement in which the University of West Georgia's name and wordmark are used in connection with any non-university organization, business, or person in any manner or medium that implies that the University supports, approves, or endorses any product, service, interest, position, or ideology of that organization, business, or person. The Dean or Director of the scheduling office may require that approved non-university events or activities include in their advertisements the following disclaimer:

"This event/activity is not sponsored by the University of West Georgia."


1. Soliciting on campus (door to door or office to office) is expressly prohibited.

2. The following procedures apply to on campus sales and solicitations.

Category I Specific Procedures for Student Organizations

1. Sales or solicitations by a Student Organization must be conducted totally by a recognized student group. Co-sponsoring with a non-university group is prohibited.

2. Student organizations must contact the Office of Student Activities to request authorization for a sales or solicitation event.

3. A completed Fund Raiser Approval Form is required prior to the initiation of the sales/solicitation event. Student organizations are required to adhere to all Student Activity policies regarding sales and fund raising. Funds raised must be deposited to and accounted for through the student organization's university revenue account.

4. There are no fees associated with approved Category I activities.

Category II Procedures for Commercially Sponsored Activities

1. Individuals or businesses wishing to do sales or solicitations should contact the Office of Auxiliary Services in the University Community Center (678-839-6525).

2. Commercial activities will be limited to the designated area and are subject to space availability and must adhere to the institution's and the University System of Georgia's guidelines and policies.

3. Sales or solicitations require the following:

a. A valid commercial sales, business or other appropriate license.

b. If direct sales are involved, appropriate sales tax identification number.

4. The Executive Director of Auxiliary Services will grant or deny permission upon documentation of items in #3 and upon confirmation of the availability of appropriate sales space.

5. A fee of $50 per day or 10% of sales, whichever is greater, payable to the University of West Georgia is required. This fee should be paid in the Auxiliary Services office.

6. Groups will be limited to a one day sale or solicitation per semester. The period will be between the hours of 9:00 a.m. and 4:30 p.m. No sales or solicitations are allowed during the first two weeks of each semester.

Civil Rights of Students Assured


It continues to be the policy of the University of West Georgia to provide equal opportunity to all students and applicants for admission without regard to race, creed, color, sex, sexual orientation, national origin, religion, age, veteran status or disability status. The university does not discriminate against any student or applicant in regard to any position for which the student is qualified.

For those with physical or mental limitations, the university will provide reasonable accommodations. Students with disabilities who have special needs should contact the Counseling and Career Development Center, Row Hall (telephone (678) 839-6428, campus extension 96428), to discuss their concerns and needs. The Counseling and Career Development Center coordinates accessibility services for students with disabilities, including pre-enrollment interviews, counseling and readers.

Any student who believes that he or she has been discriminated against because of race, creed, color, gender, sexual orientation, national origin, religion, age, veteran or disability status is encouraged to let appropriate authorities at the university know of this treatment. If the student chooses, he or she may file a grievance by following the process for Adjudication of Student Conduct Cases as outlined in Appendix A.  This is also referenced in the “Civil Rights Grievance Procedures for Students” in Appendix D. For grievances of discrimination of a sexual nature, please also see Appendix C. 

A student who wishes to know more about these procedures or to talk with someone for advice about how to proceed with a complaint may contact the Dean of Students at (678) 839-6423.