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Payroll Information

• Bi-Weekly Payroll Schedule(FY 2008)
• Monthly Payroll Schedule(FY 2008)
• Summer Faculty Payroll Schedule(2008)
• Timesheets
   

Bi-Weekly Payroll Schedule (FY 2008) 

* Timesheets for regular staff due on November 14, 2007 should include estimated time for November 15 and 16. Adjustments should be submitted with payroll period ending November 30, 2007. (Student and Casual Labor employees cannot estimate time worked. Time worked November 15 and 16 should be submitted on November 30, 2007.)

** Timesheets for pay period December 15 through December 28 are due on December 20 by 10:00 a.m. Regular staff should include time estimated from December 20 to December 28. Student and Casual Labor employees cannot submit estimated time. An announcement will be made regarding the potential for setting up a special payroll for this group of employees.

Please note, paycheck issuance is contingent on a COMPLETED payroll/personnel file in accordance with the maintenance deadlines as listed above.

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Monthly Payroll Schedule (FY 2008)

* This is the last faculty payroll for Fiscal Year 2008. All requests for monies to be paid in this fiscal year must be approved and submitted to Human Resources by the maintenance deadline, April 22, 2008

Stipend Employees are those who are paid a salary or stipend instead of an hourly wage. Students who work in this type of position may also hold an hourly position. However, the total working hours for all positions should not exceed 20 hours per week.

Please note, paycheck issuance is contingent on a COMPLETED payroll/personnel file in accordance with the maintenance deadlines listed above.

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Summer Faculty 2008 Payroll Schedule

Session	Maintenance Deadline	Paycheck Issue Date
Session I	May 27, 2008	June 9, 2008
Session II	June 25, 2008 July 17, 2008	July 9, 2008 July 31, 2008
Session III	June 25, 2008	July 9, 2008
Session IV	July 17, 2008	July 31, 2008

• Session II is split into two equal payments, the first occuring on July 9th and the second on July 31st.
• The education session will be paid in conjunction with Session II.
  
  
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Timesheets

 

White – Biweekly Classified Staff

Blue – Casual Labor

Green – Student Assistant

Pink – Federal Work Study Program (Students)

Yellow – Student Research Assistant Program

Once an employee is in the payroll system, timesheets are produced by Human Resources and sent to the department. They are used for persons who are paid by the hour. Hours recorded must reflect ACTUAL time worked. Hours worked should be rounded to the nearest tenth (see chart below) and entered on the appropriate day of the timesheet. Students employed through FWSP must record in and out times and then round the total time worked to the nearest tenth. Timesheets should be completed with BLUE or BLACK INK.

Minutes	= Fraction
3-8	0.1
9-14	0.2
15-20	0.3
21-26	0.4
27-32	0.5
33-38	0.6
39-45	0.7
46-50	0.8
51-56	0.9

Prior to submitting the timesheet to the supervisor, the student should review all entries for accuracy then sign and date it. Before signing the timesheet and submitting it to Human Resources, the supervisor should also carefully review all entries, verifying that they represent an actual statement of hours worked*. The supervisor is also responsible for verifying the hours recorded have been rounded to the nearest tenth (per chart above) and added correctly. Supervisors should make a copy of all timesheets before they are submitted to Human Resources. Only COMPLETE timesheets should be submitted to Human Resources. Questions on how to complete a timesheet should be addressed to Human Resources at 678.839.6403.

Persons who are newly hired in a position will have to use a generic timesheet until the payroll system begins generating a timesheet for them. Generic timesheets can be obtained by calling Human Resources at 678.839.6403. (Do not use copies of other employees' timesheets!) Regardless of submission of timesheets, a new employee will not be paid unless the personnel file has been completed. A complete personnel file requires documentation from both the employing department and the employee. New employees MUST complete personal data in the Human Resources department before they will be entered in the payroll system. Employment Law requires some of this documentation to be completed within three (3) days of employment.

Do not use the timesheet to make changes to an employee's payroll data. Changes such as terminations, type of employee, account numbers, pay rates, etc. must be submitted to the Human Resources office via a PAR and must be submitted in accordance with published payroll maintenance deadlines.

* On the rare occasion when a staff member or student is required to work on a day the institution is closed, the supervisor should make special notation on the timesheet verifying those hours.

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