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Payroll Information

Bi-Weekly Payroll Schedule (FY 2008) 

Payroll Period

Maintenance Changes/Updates Due

Time Sheets Due

Pay Date

June 16-June 29
June 26
June 29
July 6, 2007
June 30-July 13

July 10

July 13

July 20, 2007
July 14-July 27
July 24
July 27
August 3, 2007
July 28-August 10
August 7
August 10
August 17, 2007
August 11-August 24
August 21
August 24o
August 31, 2007
August 25-September 7
September 4
September 7
September 14, 2007
September 8-September 21
September 18
September 21
September 28, 2007
September 22-October 5
October 2
October 5
October 12, 2007
October 6-October 19 October 16 October 19 October 26, 2007
October 20-November 2 October 30 November 2 November 9, 2007
November 3-November 16
November 9*
November 14*
November 21, 2007
November 17-November 30
November 27
November 30
December 7, 2007
December 1-December 14
December 11
December 14
December 21, 2007
December 15-December 28
December 17**
December 20**
January 4, 2007
December 29-January 11
January 8
January 11
January 18, 2008
January 12-January 25
January 22
January 25
February 1, 2008
January 26-February 8
Febraury 5
February 8
February 15, 2008
February 9-February 22 February 19 February 22 February 29, 2008
February 23-March 7 March 4 March 7 March 14, 2008
March 8-March 21 March 18 March 21 March 28, 2008
March 22-April 4 April 1 April 4 April 11, 2008
April 5-April 18 April 15 April 18 April 25, 2008
April 19-May 2 April 29 May 2 May 9, 2008
May 3-May 16 May 13 May 16 May 23, 2008
May 17-May 30 May 27 May 30 June 6, 2008
May 31-June 13 June 10 June 13 June 20, 2008
June 14-June 27 June 24 June 27 July 3, 2008

 

* Timesheets for regular staff due on November 14, 2007 should include estimated time for November 15 and 16. Adjustments should be submitted with payroll period ending November 30, 2007. (Student and Casual Labor employees cannot estimate time worked. Time worked November 15 and 16 should be submitted on November 30, 2007.)

** Timesheets for pay period December 15 through December 28 are due on December 20 by 10:00 a.m. Regular staff should include time estimated from December 20 to December 28. Student and Casual Labor employees cannot submit estimated time. An announcement will be made regarding the potential for setting up a special payroll for this group of employees.

Please note, paycheck issuance is contingent on a COMPLETED payroll/personnel file in accordance with the maintenance deadlines as listed above.

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Monthly Payroll Schedule (FY 2008)

Payroll Period

Maintenace Changes/Updates Due

Paycheck Issue Date

Employee Type

July
July 12
July 31, 2007
Stipend Employees, Twelve Month Employees
August
August 16
August 31, 2007
Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees
September
September 12
September 28, 2007
Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees
October
October 16
October 31, 2007
Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

November

November 13

November 30, 2007

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

December

December 12

December 21, 2007

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

January

January 16

January 31, 2008

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

February

February 13

February 29, 2008

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

March

March 13

March 31, 2008

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

April

April 16

April 30, 2008

Stipend Employees, Graduate Assistants, Part-time Faculty, Regular Faculty, Twelve Month Employees

*May Faculty

April 22

May 9, 2008

Graduate Assistants, Part-time Faculty, Regular Faculty

May

May 15

May 30, 2008

Stipend Employees, Twelve Month Employees

June

June 12

June 30, 2008

Stipend Employees, Twelve Month Employees

* This is the last faculty payroll for Fiscal Year 2008. All requests for monies to be paid in this fiscal year must be approved and submitted to Human Resources by the maintenance deadline, April 22, 2008

Stipend Employees are those who are paid a salary or stipend instead of an hourly wage. Students who work in this type of position may also hold an hourly position. However, the total working hours for all positions should not exceed 20 hours per week.

Please note, paycheck issuance is contingent on a COMPLETED payroll/personnel file in accordance with the maintenance deadlines listed above.


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Summer Faculty 2008 Payroll Schedule

Session

Maintenance Deadline

Paycheck Issue Date

Session I
May 27, 2008
June 9, 2008
Session II
June 25, 2008
July 17, 2008
July 9, 2008
July 31, 2008
Session III
June 25, 2008
July 9, 2008
Session IV
July 17, 2008
July 31, 2008
  • Session II is split into two equal payments, the first occuring on July 9th and the second on July 31st.
  • The education session will be paid in conjunction with Session II.


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Timesheets

 

White – Biweekly Classified Staff

Blue – Casual Labor

Green – Student Assistant

Pink – Federal Work Study Program (Students)

Yellow – Student Research Assistant Program

Once an employee is in the payroll system, timesheets are produced by Human Resources and sent to the department. They are used for persons who are paid by the hour. Hours recorded must reflect ACTUAL time worked. Hours worked should be rounded to the nearest tenth (see chart below) and entered on the appropriate day of the timesheet. Students employed through FWSP must record in and out times and then round the total time worked to the nearest tenth. Timesheets should be completed with BLUE or BLACK INK.

Minutes = Fraction
3-8 0.1
9-14 0.2
15-20 0.3
21-26 0.4
27-32 0.5
33-38 0.6
39-45 0.7
46-50 0.8
51-56 0.9

Prior to submitting the timesheet to the supervisor, the student should review all entries for accuracy then sign and date it. Before signing the timesheet and submitting it to Human Resources, the supervisor should also carefully review all entries, verifying that they represent an actual statement of hours worked*. The supervisor is also responsible for verifying the hours recorded have been rounded to the nearest tenth (per chart above) and added correctly. Supervisors should make a copy of all timesheets before they are submitted to Human Resources. Only COMPLETE timesheets should be submitted to Human Resources. Questions on how to complete a timesheet should be addressed to Human Resources at 678.839.6403.

Persons who are newly hired in a position will have to use a generic timesheet until the payroll system begins generating a timesheet for them. Generic timesheets can be obtained by calling Human Resources at 678.839.6403. (Do not use copies of other employees' timesheets!) Regardless of submission of timesheets, a new employee will not be paid unless the personnel file has been completed. A complete personnel file requires documentation from both the employing department and the employee. New employees MUST complete personal data in the Human Resources department before they will be entered in the payroll system. Employment Law requires some of this documentation to be completed within three (3) days of employment.

Do not use the timesheet to make changes to an employee's payroll data. Changes such as terminations, type of employee, account numbers, pay rates, etc. must be submitted to the Human Resources office via a PAR and must be submitted in accordance with published payroll maintenance deadlines.

* On the rare occasion when a staff member or student is required to work on a day the institution is closed, the supervisor should make special notation on the timesheet verifying those hours.

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