Vacation/Auto Reply Messages
Unlike postal mail, you can retrieve email from basically anywhere in the world at any time. But if you're leaving for break and won't be able to log in, you may wish to post a "Vacation" message. A vacation message is a brief personal message that will automatically be sent to anyone who sends an email to your account while you are gone.
To Create A Vacation Message:
1. Sign-in to your Gmail account by visiting http://gmail.com.
2. Click the gear in the top right.
3. Select Settings.
4. From the General tab, select Vacation responder on in the Vacation responder: section.
5. Enter the subject and body of your message in the Subject: and Message: fields.
- If you've enabled a personalized signature in your settings, Gmail will automatically append it to the bottom of your vacation response. No rich formatting, including images, will be included.
6. Check the box next to Only send a response to people in my Contacts if you don't want everyone who emails you to know that you're away from your mail. If you use Google Apps, you'll also see an option to only send a response to people your domain. If you check both of these boxes, only people who are in your contacts and your domain will receive the automatic response.
7. Click Save Changes.
While the vacation responder is enabled, you'll see a banner across the top of any Gmail page, displaying the subject of your vacation response. To stop Gmail from automatically sending the response, click End now within the banner. Or, if you'd like to edit the response, click Vacation Settings.
Your vacation response will start over each time you edit it -- if someone receives your initial vacation response, and then emails you again after you've edited the subject or body of the message, he or she will receive the edited response, too.
* Messages classified as spam and messages addressed to a mailing list you subscribe to will not receive a vacation response.