Purchasing Home at The University of West Georgia

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Process for Purchasing

Determine the user's need and approximate amount of purchase.

  1. Verify whether or not the item can be purchased on a Statewide Contract.
  2. Refer to Purchasing Chart Summary.
  3. *Obtain EDP approval for technology related purchases, if required.
  4. Complete purchase request.
  5. Obtain appropriate signatures. Requires two levels of approval (Requestor & Supervisor)
  6. Forward completed form to Purchasing Services.
  7. Purchasing will approve request and issue purchase order to vendor.
  8. Email will be sent to user department when invoice is received and entered for payment.
  9. User department must respond to Accounts Payable if there is a problem with the goods that prevents payment from being made.