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Agency Account Purchases
Purchases can be made using agency account funds, which are funds collected for your department to be utilized throughout the year for miscellaneous items. An agency account utilizes Fund 60000.
Process for placing orders through Agency Account
- Department assigns dummy po# which consists of Agency# & Date of order
- Department places order with vendor
- Department receives invoice and forwards to Accounts Payable along with Payment Request Form (Form does not have to include all items ordered – it can be summarized)
- Agency account should be noted on the paperwork
To order items or pay an invoice using agency funds, please follow the instructions below:
Go to Purchase & Payment Request Form on Purchasing website.
Enter the number of line items and accounts that will appear on the form.
Choose Agency Account Purchase & Submit. Enter information accordingly.
Agency account purchases are subject to Georgia Sales Tax
To utilize agency funds for the purchase of equipment, the agency funds must be transferred into the department's budgeted account. The purchase must then be made using a purchase order and charging the equipment to the departmental cost center. All bidding requirements must be met when purchasing equipment in this manner.
