Purchasing Home at The University of West Georgia

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Purchasing Chart Summary

The following rules apply to purchases that procurement staff determines are not Public Works; are not exempt from the State Purchasing Act (O.C.G.A.) Section 50-5-1; are not on mandatory statewide contracts; are not on existing state entity (UWG) contracts; and are not available from statutory sources, Georgia Enterprises (GEPS Mandatory Procurement List) and Georgia Correctional Industries (GCI).  

Purchases that are not covered under any of the above categories may be made from convenience statewide contracts, GEPS preferred products, piggyback contract awards, cooperative contract awards or from an open market (UWG selection process) as noted below. 

The payment method is not a factor in determining the appropriate source selection process.

Estimated Contract Amount

Process

Posting Times

Under $5,000

Three Quotes Recommended. Purchasing may obtain or confirm competitive quotes at their discretion

N/A

$5,000-$24,999.99

Three Documented Quotes or Justification Required. Submit Quotes or Requirements to Purchasing

N/A

See Schedule below if Solicitation is posted on the Georgia Procurement Registry (GRP)

See Below

GRP Solicitation and Award Posting Times are in Addition to Solicitation Development & Evaluation Times Which Vary Widely Based on the Nature of the Procurement

Minimum Posting Times for Solicitation. 

Add 10 Calendar Days for Award Notice Posting

$25,000 - $49,999,99

 

7 Calendar Days

$50,000 - $99,999.99

 

8 Calendar Days

$100,000 - $249,999.99

 

10 Calendar Days

$250,000 or More

 

15 Calendar Days

*Sole Source $25,000 - $249,999.99

Posting Requirement is For Award Notice Only

5 Business Days

Sole Source $250,000 or More

Posting Requirement is For Award Notice Only

15 Business Days