Drop/Add & Withdrawal
Difference Between Dropping and Withdrawing
A course can only be "dropped" during the official drop/add period at the beginning of each semester. The drop/add period is the one to three day window available to edit a schedule prior to becoming official. Dropped courses are removed from the student's class schedule and will not appear on transcripts.
After the initial drop/add period has passed, students must officially "withdraw" from a class by the withdrawal deadline. Unlike dropped courses, withdrawn courses remain on your class schedule and will appear on your transcript with a letter grade of "W."
How to Drop/Add:
Students can Drop/Add a course online by going to Student Services under Banweb, then to Registration and then to the Add/Drop/Withdraw option. However, if a student has a hold and wishes to drop or add a course, the student must address the hold(s) with the appropriate department before changes are allowed.
Drop for Non-Attendance of Initial Class Meeting
Faculty have the authority to drop students who do not attend the first class meeting. However, all faculty members do not automatically drop such students. If you do not intend to remain in a course, you must drop the course before the end of the drop/add period. Failure to drop the course may result in a grade of F, and tuition/fees will not be refunded.
Courses Meeting for First Time after Drop/Add
These courses may be added on the day the course begins with Dean’s permission. These courses cannot be added on Banweb. (NOTE: According to Federal Regulations, Financial Aid cannot adjust aid for courses added after the drop/add period.) These courses can be dropped on the day immediately following the first scheduled class meeting only if you complete the drop transaction in the Enrollment Services Center or e-mail firstname.lastname@example.org. These course drops cannot be made on Banweb.
Withdrawal from Courses after Drop/Add
Students who wish to withdraw from a course after drop/add may withdraw on Banweb (excluding eCore courses) or come to the Enrollment Services Center. If you have a hold on your account, then you must come to the Enrollment Services Center to withdraw. eCore students must withdraw online at: http://ecore.usg.edu/students/withdraw. (Contact an eCore Advisor at 678-839-5300 for more information.)
There is no refund for withdrawing from a course on your schedule. Before the mid-point of a term, a withdrawal equals a grade of W and will not affect your GPA. After the mid-point and withdrawal deadline of a term, a withdrawal equals a grade of WF and will count the same as an F in your GPA.
Withdrawal from the University/Deciding not to Attend
If you decide not to attend UWG for a semester for which you have registered and have paid your fees, you must drop or withdraw from all of your courses on Banweb, or come to the Enrollment Services Center in Parker Hall to withdraw from the university. If done online, the date the withdrawal is submitted on Banweb will be considered the official UWG withdrawal date to be used in the calculation of any tuition refund. Again, there is no refund for a partial withdrawal.
Learning Support & CPC Deficient Students
Learning Support Students and students with CPC deficiencies are not permitted to drop or withdraw from a Learning Support or CPC course without the approval of the Director of the Department of Learning Support. During the drop/add period, students with a learning support requirement and/or a CPC deficiency should go to the Learning Support Office to adjust their schedules.
Refunds for Drop/Add or Withdrawal:
All refunds are disbursed to your HigherOne account. See http://www.westga.edu/wolvesCard/index.php for more information.
Refunds for Courses Dropped during Drop/Add
If you drop a course during the drop/add period and you are entitled to a refund, please contact the Bursar's Office in Aycock Hall at 678-839-4737 to find out when your refund will be disbursed to your HigherOne Account. There will be no refund for courses dropped after the end of the official drop/add period unless the course meets for the first time after the drop/add period and the instructions above are followed. If you are a financial aid recipient, you may be required to repay a portion of federal or state financial aid received or credited to your account if you withdraw.
Financial Aid Recipients
Financial aid recipients should check with the Enrollment Services Center before withdrawing from a class(es). Withdrawing from a course could cause the loss of financial aid for future terms and/or repayment for the current term. All financial aid recipients must earn passing grades in at least 67% of all hours for which you enroll during Summer through Spring in order to remain eligible for aid during the next award year. Please be aware that the calculation for the 67% course completion is NOT rounded up. You must complete at least 67.00% each academic year. A 67% worksheet is available on the Financial Aid web page to aid you in determining your percentage. In accordance with federal regulations, you may be required to repay a portion of federal or state financial aid received or credited to your account if you withdraw prior to the end of the semester.
Institutional Withdrawal Refund Policy
Refunds for a complete withdrawal (all courses) will be based on a pro rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total number of calendar days in a semester. Students who withdraw after 60% of the semester has been completed are not entitled to a refund of charges.
Contact the Bursar's Office (678-839-4737) to determine if a refund is due and when it will be disbursed to your HigherOne Account. Financial aid recipients who decide not to attend and have financial aid which covers their entire bill will be obligated to repay the financial aid award if they do not officially withdraw from the university. Refund schedules and a copy of the Board of Regents Policy may be obtained from the Bursar's Office or the Financial Aid Office.