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Congratulations upcoming graduates! This is an exciting time in your college career, and it is also a time to get familiar with the details of your upcoming graduation. Please review all the information listed for you here. Like other steps that you have taken, let's make this one memorable!
Applying for Graduation:
To apply for graduation, undergraduates will need to fill out and submit the Undergraduate Application for Graduation and the Alumni Information Form prior to the appropriate deadline. For Spring graduation it is October 1st, for Summer graduation it is March 1st, and for Fall graduation it is August 15th.
A $30.00 application fee must be submitted along with the application and information form. The forms and payment can be submitted at the Registrar's Office located in Parker Hall or they can be mailed to the:
Registrar's Office
University of West Georgia
1601 Maple Street
Carrollton GA 30118
Note that all fees owed to the University must be paid before a student is finally cleared for graduation. This includes parking tickets, obligations to the Library, or any other departmental fees.
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Attire & Announcements:
Caps and gowns can be purchased at the UWG University Bookstore and should be done in advance. Appropriate dress for graduation includes dark shoes (black) for men and women. Men should wear dark pants (black) and a tie. It is important that students do not bring handbags or personal items because there is no secure holding area.
Jostens is UWG's approved vendor for graduation announcements. Students may place orders for personalized announcements online by accessing the Jostens web site at http://www.jostens.com/. The number of announcements ordered is a personal preference, but please note that the seating tickets are limited. See the Tickets section for more information.
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Ceremony Details Fall 2009:
Date: Saturday, December 12, 2009
Time: 9:30 a.m.
Location: UWG Coliseum
*It is important to report promptly at the time instructed. It may not be possible to include late-arriving candidates in the procession.
You can find detailed ceremony instructions listed in the following documents:
Ceremony Instructions, Undergraduate and Graduate (.doc)
Commencement Letter (.pdf)
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Degree Evaluation:
Prior to applying for graduation, undergraduates will need to run a degree audit evaluation to ensure they have completed all degree requirements. The Undergraduate Degree Evaluation pamphlet will walk you through the process. If you have any questions pertaining to your evaluation, contact Melanie Hight at mgriffin@westgae.edu or Regina Mailloux at rmaillou@westga.edu in the Registrar's Office.
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Diplomas:
A student's name will appear on the diploma as listed on the graduation application form. The diplomas are ordered weeks in advance. If a change is requested, a diploma replacement form and fee must be submitted to the Registrar's Office.
The diploma can be issued either by participating (marching) in the ceremony or by being mailed to the address on the application. Contact Melanie Hight at mgriffin@westga.edu or Regina Mailloux at rmaillou@westga.edu in the Registrar's Office immediately if there is a change in address or marching status after submission of the graduation application.
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Final Grades:
Grades are required for any classes taken and recorded on the academic transcript. This includes courses not necessarily applied to a degree. A candidate will not be certified to graduate with incomplete grades.
After the Registrar's Office receives final grades from faculty, a final audit of the student's academic record will be completed and diplomas can be issued to eligible graduates as soon as possible.
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Guests with Disabilities:
Guests attending graduation ceremonies who will need accommodations because of a disabling condition are asked to provide that information in advance so that suitable arrangements can be made. Accommodations may include, but are not limited to, handicap-accessible parking, special seating, sign language interpreting, or large print text. Please contact Disability Services at 678-839-6428 for further information. Early requests are appreciated.
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Honors:
The University of West Georgia awards baccalaureate degrees with honors to those undergraduates which have a minimum GPA of 3.5 on all courses attempted. Transfer students will qualify for honors if they attain an honors grade-point average on all work attempted at UWG and combined total of all courses attempted at both UWG and other institutions. Please refer to the Undergraduate Catalog regarding the Honors policy for further clarification.
The award is based on the student's GPA at the end of the semester prior to the graduating semester. Membership in an "honor society" and wearing the respective honor cords requires obtaining them from the appropriate honor society. At commencement, UWG recognizes only honors as defined by University Policy: Summa Cum Laude, Magna Cum Laude, and Cum Laude.
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Location:
Graduation ceremonies are held in the UWG Health & Wellness Center - Coliseum. The Coliseum is a new 122,500 sq. ft instruction, convocation and sports facility that is located on the backside of the main campus in Carrollton, Georgia (map). For further directions click here.
For a listing of area hotels and motels, visit the Carrollton Convention and Visitors Bureau web site.
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Photographs:
Arrangements have been made with Village Photographers to photograph every graduate as they cross the stage and receive their diploma. An individual photo will also be taken of each graduate as they exit the stage. There are no fees for this service and no obligation to purchase.
Free proofs of these photos will be sent by mail and e-mail to graduates and their families about one week after the ceremony. Graduates will be asked to complete an address card when arriving on graduation day in order to update your address and receive your free proofs. A variety of print packages are available starting at $6.95.
If you have any questions regarding photographs, please email info@villagephotographers.com
Since professional photographs will be available, family members and guests are encouraged to remain in their seats, relax and enjoy the ceremony.
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Prospective Graduates:
A tentative undergraduate graduation list is posted prior to the date of graduation each semester. Students should review the list and report any discrepancies to the Melanie Hight at mgriffin@westga.edu or Regina Mailloux at rmaillou@westga.edu immediately.
Click here for a prospective list of undergraduates for Fall 2009. This list is not an indication that these students are meeting all degree requirements. Final grades have not been submitted for the Fall 2009 semester, and student graduation is contingent upon the grades recorded. This list is a representation of the students which have applied for graduation and are possible candidates at this time.
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Tickets:
At each commencement ceremony conducted in the Coliseum, tickets will be provided to each student who indicates that they will march. The number of tickets will differ each semester according to how many students participate in the ceremony. It is the responsibility of the UWG officials to decide when two ceremonies are necessary in order to accommodate more guests for our students, but we must also adhere to the fire marshal occupancy codes for the safety of our students and visitors.
Every guest, including children and infants, will be required to provide a ticket upon entrance. For the Fall 2009 ceremony, each student will recieve 10 tickets. If students need more than the allotted amount of tickets or have lost them, they may check among their friends or classmates to acquire tickets that others may not be using.
The tickets are mailed via the United States Postal Service to the student's listed "mailing address" in the UWG system. Students can and should verify their mailing address by going to Banweb and clicking on "Personal Information" and then "View Addresses and Phones." If there is no mailing address listed for the student, the tickets will be mailed to the permanent address listed. Also, if there is a change in address after submitting a graduation application, notify either Melanie Hight at mgriffin@westga.edu or Regina Mailloux at rmaillou@westga.edu in the Registrar's Office.
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