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Residence Hall Regulations

Residence Hall Regulations for 2013-2014

All residents are responsible for abiding by these regulations, in addition to all stateand localaws, and the UWG Student Conduct Code.  The most current version of these regulations is available on the Housing and Residence Life website.


Policies below labeled with an asterisk * denote that they are included in the Student Code of Conduct.  These policies may be further specified for Housing property. It is important that you read and understand all policies fully.


 All students are provided with a MyUWG e-mail account.  It is the student’s responsibility to check his or her e-mail daily.  Housing and Residence Life (HRL) conduct charges will be sent to students’ UWG e-mail accounts from a system called Maxient.


For students residing in Greek Village, please refer to the Greek Village HRL Regulations.


All violations of the policies, laws, and codes will be subject to the UWG conduct process, in addition to local and state judicial processes when applicable.


*Alcohol (Section 7.00 of Student Code)

Georgia state law forbids the consumption or possession of alcoholic beverages bypersons under

the age of twenty-one (21).  Therefore, all alcohol is strictly prohibited in residence hall rooms where all contracted students are under theage of 21.


The possession or consumption of alcoholic beverages bythose of legal ageon campus is permitted. Residents who are of legal agemay possess and consume alcohol in their unit with the door closed. The amount of alcohol permitted is a standard of reasonable and responsible consumption.


Common source containers, party balls, kegs, etc. are prohibited.


Open containers must be kept within the privacy of the residence hall room/suite.  Please note that hallways are considered public places; if the door of a residence hall room/suite is open, the room is considered a public place.


Appliances/Electrical Equipment

Please refer to ourAcceptableAppliances and Other Items for Residence Halls” on the Housing

& Residence Life website. 


At no time are appliances with exposed heating elements allowed. Cooking appliances must always be attended while in use in order to prevent fires. Possession or use of any of the not approved” items is prohibited.

Building Security

Each resident is responsible for taking part in the security of the residence hall. Allowing entry

of unescorted individuals and propping open outside doors all compromise the safety of thehall and all the residents of the hall. These and similar behaviors are prohibited.



*Card Access (Section 14.00 of Student Code)

All residence halls areequipped with a card access system which allows entry only to a student's

assigned residence hall using the student ID as a key. Residents who lose their ID must report the loss immediately to theResSTAR office or University Police so that the lost card can be deactivated. Residents areprohibited from loaning their ID to another person, propping outside doors, or otherwise circumventingthe card access system.



*Damages (Section 12.00 of Student Code)

Students will be held responsible for any and all damages to, or loss of, University property

within their assigned residence hall. In the event of damage within a student's room, all occupants assigned to the room maybe held responsible. In the event of damage to hallways or common areas, students residing within that area may be held responsible.


*Disorderly Conduct (Section 4.00 of Student Code)

Behavior that may not be specified within the Student Code of Conduct, including, but not

limited to: water/shaving cream fights (pranks), unwelcome/offensive language, non-compliance with a request from a HRL staff member, etc. will not be tolerated and could result in disciplinary action and dismissal from University Housing.  Unwelcome and offensive language may result in disciplinary action if it so serve, pervasive, and objectively offensive that it denies or limits an individual's ability to work, or to participate in or benefit from an educational program or activity. 


*Fire and Safety Equipment (Section 9.00 of Student Code)

Fire Safety Equipment includes but is not limited to: any vehicle, tool, equipment, water supply,

or other instruments or facilities used in the detection, reporting, suppression, or extinguishment of a fire.


All residents are required by statelaw to evacuate any building in which the fire alarm is sounding.


Fire Hazards

Incense, candles, gasoline, open flames, potpourri burners, and incendiary devices of any kind

are not permitted in the residence halls. Charcoal starter fluid is not permitted in individual student units and may only be stored in hall staff offices for programmatic use.


Please note: possession, use, furnishing or sale of explosives and fireworks are a violation of the

Student Code of Conduct (section 10.00)

* Furniture Removal (Section 12.00 of Student Code)

Public area furniture may not be removed or moved to individual rooms or outside the facilities.

All furniture in residents' rooms must remain intact and within the room. Financial restitution maybe pursued through common area billing and/or the student conduct process for public area furniture that needs to berelocated or replaced.



A guest is defined as any individual (s) who is not a contracted resident of the specific room or

hall in question.


Guests are permitted onlyat the request of the residents, who then become responsible for their guestsconduct. Guests are expected to comply with all state and University regulations and policies.  Guests are permitted only at therequest of the residents of the room.  Individuals who are not residents may be asked to leave the hall ifthey are unable to demonstrate theyare guests of a resident of the hall or on University business. They may also be required to leave if they are violating policies, damaging property, or show potential to cause harm to themselves or others.


Guest privileges areto be exercised with concern for others’ right to privacy. No student shall be denied access to, or use of, his/her room atany time, or be placed under undue hardship by the presence of a guest.


In all buildings, guests who arenot residents of a the host’s building must be escorted at all times. Guests should never be left unattended in rooms/suites orin the building.  Guests are not to be in possession of a resident’s room key or student ID.


Overnight Guests

Overnight guests of the opposite gender are not permitted.


A guest is allowed to stay overnight three (3) consecutive nights.  The resident will have to wait one (1) week before they are permitted to have another or the same, guest stay overnight

again. The HRL Office highly encourages a resident to speak with his/her roommate priorto the guest staying for any length of time.


Cohabitation in residence hall rooms/suites is prohibited.  Cohabitation is defined as behavior indicating a room occupant is sharing his/her assigned space with a person who is not contracted to the room. Cohabitation is also defined as a guest’s presence on a regular or continued basis that may infringe upon the contracted student’s right to privacy, sleep, orstudy.


Children under the age of 15 are not permitted to be in the residence halls from 10pm-8am.


Internet Use/Routers

Internet (ResNet) is provided in residence hall rooms viaEthernet plug-ins and/or wireless

signal. Residents illegally downloading protected content or illegally file sharing will be referred fordisciplinary action.

Personal routers are prohibited. Please refer to Information Technology Services for more specific information/policies.


Hall Closing/Vacating

All residents must vacate the residence hall within 24 hours after their final exam, but no later

than 6:00 p.m. on the final day of finals, unless permission to remain in the building was approved bythe HRL Office.


Hall Sports

In the interest of personal safety and out of respect for the hall environment, students may not

play sports or ride bikes, skateboards, etc. in the hallway.



Upon check-in, each resident is issued a key.  Every resident is expected to carry his/her keyat

all times.


In the interest of safety and security, residents are prohibited from giving their room key to anyone else to use. Duplication ofroom keys is also prohibited.  If you have lost your key please refer to our Lost Key policy.


*Littering (Section 16.00 of Student Code)

Thedisposal of any form of litter in any place other than a designated receptacle is

prohibited. Furthermore, bathroom trash cans are intended onlyfor bathroom trash.  It is expected that students dispose oftheir personal room trash in the outdoor dumpsters near each building.


Cigarette butts areexpected to be disposed of in the proper receptacles.



Noise Volume

Every student has the right to study or to sleep in his/her room when needed. Forthis reason

residents must respect quiet hours from 10:00 p.m. to 8:00 a.m. daily. Noiseheard outside of a closed room door or within student rooms from the hallways willbe considered excessive and in violation of the noise volume policy. Quiet hourswill be enforced 24-hours dailyduring exam periods.


Out of respect for others, residents are expected to keep noise at a reasonable level 24 hours a day.  Residents areexpected to comply with reasonable requests from fellow residents or staff to take measures to reduce their noise levels.


Use of amplifiers is restricted.



Obstructing common areas

In order to avoid potentially dangerous situations, hallways, lobbies, stairwells, andcommon

areas of traffic must be kept free of obstruction atall times.


Small fish in bowls or aquariums (maximum capacity of tengallons) are the only pets allowed in

the residence halls.



*Requests by residence hall staff (Section 4.00 of Student Code)

Residents arerequired to follow the requests of all University officials who are in the

performance of their duties. These individuals include (but are not limited to): Housing & Residence Life Student Assistants, Resident Assistants, Resident Directors, Area Coordinators, etc. Their directions mayinclude, but are not limited to providing current identification, lowering noise volume, leaving abuilding, ceasing inappropriate behavior, etc.



Students and belongings on the roof ofany University building is strictly prohibited.


*Room Alterations/Decorations (Section 12.00 of Student Code)

Unauthorized room alterations may result in damage to university property, and as such are

prohibited. Room alterations are defined as: any changes in the original condition of the room including but notlimited to: painting, building a wooden structure, putting up shelves or using wall paper borders/non-removablewall decals. (Please refer to our Acceptable Appliances and Other Items for Residence Halls”)


Students cannot:

• Attach shelving to the walls

• Attach carpet to the floor with tape or glue

• Attach television wall mounts

Paint room or closet doors

• Remove light fixtures or covers

• Remove any University furniture from theroom.

Put nails or hooks in the walls or ceilings.

• Use any type of adhesive substance that might remove paint or damage walls or floors.


Offensive material

TheHousing and Residence Life department encourages and welcomes students to decorate their

room in a manner in which theywould be comfortable, with discretion.  Space outside the interior of one's assigned room (e.g., visible through windows, and door exteriors)is considered public space and is maintained under thejurisdiction of Housing and Residence Life. Residents have the right to approach anyone who displays a decoration which they believe to be offensive or obscene in order to discuss their concern. Students may be asked to remove offensive material from public view. Materials posted in rooms such as posters, pictures, etc. must be agreed upon by all roommate(s).

*Postings/Advertisements (Section 20.00 of Student Code)

TheUniversity does not permit door-to-door sales, posting advertisements on bulletin boards,

doors, or walls, or solicitation ofany form within the residence halls without prior approval of the Housing and Residence Life Office.  Violations of this policy should be reported immediately to the residence hall staff.



*Smoking (Section 15.00 of Student Code)

Smoking is prohibited inside all residence halls. Students who smoke may do so only in

designated locations outside the buildings.  Smoking is not permitted within twenty-five feet (25) of any building entrance.  Cigarette butts areexpected to be disposed of in theproper receptacles.



Removing window screens, throwing objects from windows, or running antennas or other wirefrom windows may endanger residents and is not permitted.