Residence Hall Regulations
Residence Hall Regulations for 2013-2014
All residents are responsible for abiding by these regulations, in addition to all state and local laws, and the UWG Student Conduct Code. The most current version of these regulations is available on the Housing and Residence Life website.
Policies below labeled with an asterisk * denote that they are included in the Student Code of Conduct. These policies may be further specified for Housing property. It is important that you read and understand all policies fully.
All students are provided with a MyUWG e-mail account. It is the student’s responsibility to check his or her e-mail daily. Housing and Residence Life (HRL) conduct charges will be sent to students’ UWG e-mail accounts from a system called Maxient.
For students residing in Greek Village, please refer to the Greek Village HRL Regulations.
All violations of the policies, laws, and codes will be subject to the UWG conduct process, in addition to local and state judicial processes when applicable.
*Alcohol (Section 7.00 of Student Code)
Georgia state law forbids the consumption or possession of alcoholic beverages by persons under
the age of twenty-one (21). Therefore, all alcohol is strictly prohibited in residence hall rooms where all contracted students are under the age of 21.
The possession or consumption of alcoholic beverages by those of legal age on campus is permitted. Residents who are of legal age may possess and consume alcohol in their unit with the door closed. The amount of alcohol permitted is a standard of reasonable and responsible consumption.
Common source containers, party balls, kegs, etc. are prohibited.
Open containers must be kept within the privacy of the residence hall room/suite. Please note that hallways are considered public places; if the door of a residence hall room/suite is open, the room is considered a public place.
Please refer to our “Acceptable Appliances and Other Items for Residence Halls” on the Housing
& Residence Life website.
At no time are appliances with exposed heating elements allowed. Cooking appliances must always be attended while in use in order to prevent fires. Possession or use of any of the “not approved” items is prohibited.
Each resident is responsible for taking part in the security of the residence hall. Allowing entry
of unescorted individuals and propping open outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.
*Card Access (Section 14.00 of Student Code)
All residence halls are equipped with a card access system which allows entry only to a student's
assigned residence hall using the student ID as a key. Residents who lose their ID must report the loss immediately to the ResSTAR office or University Police so that the lost card can be deactivated. Residents are prohibited from loaning their ID to another person, propping outside doors, or otherwise circumventing the card access system.
*Damages (Section 12.00 of Student Code)
Students will be held responsible for any and all damages to, or loss of, University property
within their assigned residence hall. In the event of damage within a student's room, all occupants assigned to the room may be held responsible. In the event of damage to hallways or common areas, students residing within that area may be held responsible.
*Disorderly Conduct (Section 4.00 of Student Code)
Behavior that may not be specified within the Student Code of Conduct, including, but not
limited to: water/shaving cream fights (pranks), vulgar or abusive language, non-compliance with a request from a HRL staff member, etc. will not be tolerated and could result in disciplinary action and dismissal from University Housing. Vulgar or abusive language that is unwelcome may also result in disciplinary action if it is so severe, pervasive, and objectively offensive that it denies or limits an individual’s ability to work, or to participate in or benefit from an educational program or activity.
*Fire and Safety Equipment (Section 9.00 of Student Code)
Fire Safety Equipment includes but is not limited to: any vehicle, tool, equipment, water supply,
or other instruments or facilities used in the detection, reporting, suppression, or extinguishment of a fire.
All residents are required by state law to evacuate any building in which the fire alarm is sounding.
Incense, candles, gasoline, open flames, potpourri burners, and incendiary devices of any kind
are not permitted in the residence halls. Charcoal starter fluid is not permitted in individual student units and may only be stored in hall staff offices for programmatic use.
Please note: possession, use, furnishing or sale of explosives and fireworks are a violation of the
Student Code of Conduct (section 10.00)
* Furniture Removal (Section 12.00 of Student Code)
Public area furniture may not be removed or moved to individual rooms or outside the facilities.
All furniture in residents' rooms must remain intact and within the room. Financial restitution may be pursued through common area billing and/or the student conduct process for public area furniture that needs to be relocated or replaced.
A guest is defined as any individual (s) who is not a contracted resident of the specific room or
hall in question.
Guests are permitted only at the request of the residents, who then become responsible for their guests’ conduct. Guests are expected to comply with all state and University regulations and policies. Guests are permitted only at the request of the residents of the room. Individuals who are not residents may be asked to leave the hall if they are unable to demonstrate they are guests of a resident of the hall or on University business. They may also be required to leave if they are violating policies, damaging property, or show potential to cause harm to themselves or others.
Guest privileges are to be exercised with concern for others’ right to privacy. No student shall be denied access to, or use of, his/her room at any time, or be placed under undue hardship by the presence of a guest.
In all buildings, guests who are not residents of a the host’s building must be escorted at all times. Guests should never be left unattended in rooms/suites or in the building. Guests are not to be in possession of a resident’s room key or student ID.
Overnight guests of the opposite gender are not permitted.
A guest is allowed to stay overnight three (3) consecutive nights. The resident will have to wait one (1) week before they are permitted to have another or the same, guest stay overnight
again. The HRL Office highly encourages a resident to speak with his/her roommate prior to the guest staying for any length of time.
Cohabitation in residence hall rooms/suites is prohibited. Cohabitation is defined as behavior indicating a room occupant is sharing his/her assigned space with a person who is not contracted to the room. Cohabitation is also defined as a guest’s presence on a regular or continued basis that may infringe upon the contracted student’s right to privacy, sleep, or study.
Children under the age of 15 are not permitted to be in the residence halls from 10pm-8am.
Internet (ResNet) is provided in residence hall rooms via Ethernet plug-ins and/or wireless
signal. Residents illegally downloading protected content or illegally file sharing will be referred for disciplinary action.
Personal routers are prohibited. Please refer to Information Technology Services for more specific information/policies.
All residents must vacate the residence hall within 24 hours after their final exam, but no later
than 6:00 p.m. on the final day of finals, unless permission to remain in the building was approved by the HRL Office.
In the interest of personal safety and out of respect for the hall environment, students may not
play sports or ride bikes, skateboards, etc. in the hallway.
Upon check-in, each resident is issued a key. Every resident is expected to carry his/her key at
In the interest of safety and security, residents are prohibited from giving their room key to anyone else to use. Duplication of room keys is also prohibited. If you have lost your key please refer to our Lost Key policy.
*Littering (Section 16.00 of Student Code)
The disposal of any form of litter in any place other than a designated receptacle is
prohibited. Furthermore, bathroom trash cans are intended only for bathroom trash. It is expected that students dispose of their personal room trash in the outdoor dumpsters near each building.
Cigarette butts are expected to be disposed of in the proper receptacles.
Every student has the right to study or to sleep in his/her room when needed. For this reason
residents must respect quiet hours from 10:00 p.m. to 8:00 a.m. daily. Noise heard outside of a closed room door or within student rooms from the hallways will be considered excessive and in violation of the noise volume policy. Quiet hours will be enforced 24-hours daily during exam periods.
Out of respect for others, residents are expected to keep noise at a reasonable level 24 hours a day. Residents are expected to comply with reasonable requests from fellow residents or staff to take measures to reduce their noise levels.
Use of amplifiers is restricted.
Obstructing common areas
In order to avoid potentially dangerous situations, hallways, lobbies, stairwells, and common
areas of traffic must be kept free of obstruction at all times.
Small fish in bowls or aquariums (maximum capacity of ten gallons) are the only pets allowed in
the residence halls.
*Requests by residence hall staff (Section 4.00 of Student Code)
Residents are required to follow the requests of all University officials who are in the
performance of their duties. These individuals include (but are not limited to): Housing & Residence Life Student Assistants, Resident Assistants, Resident Directors, Area Coordinators, etc. Their directions may include, but are not limited to providing current identification, lowering noise volume, leaving a building, ceasing inappropriate behavior, etc.
Students and belongings on the roof of any University building is strictly prohibited.
*Room Alterations/Decorations (Section 12.00 of Student Code)
Unauthorized room alterations may result in damage to university property, and as such are
prohibited. Room alterations are defined as: any changes in the original condition of the room including but not limited to: painting, building a wooden structure, putting up shelves or using wall paper borders/non-removable wall decals. (Please refer to our “Acceptable Appliances and Other Items for Residence Halls”)
• Attach shelving to the walls
• Attach carpet to the floor with tape or glue
• Attach television wall mounts
• Paint room or closet doors
• Remove light fixtures or covers
• Remove any University furniture from the room.
• Put nails or hooks in the walls or ceilings.
• Use any type of adhesive substance that might remove paint or damage walls or floors.
The Housing and Residence Life department encourages and welcomes students to decorate their
room in a manner in which they would be comfortable, with discretion. Space outside the interior of one's assigned room (e.g., visible through windows, and door exteriors) is considered public space and is maintained under the jurisdiction of Housing and Residence Life. Residents have the right to approach anyone who displays a decoration which they believe to be offensive or obscene in order to discuss their concern. Students may be asked to remove offensive material from public view. Materials posted in rooms such as posters, pictures, etc. must be agreed upon by all roommate(s).
*Postings/Advertisements (Section 20.00 of Student Code)
The University does not permit door-to-door sales, posting advertisements on bulletin boards,
doors, or walls, or solicitation of any form within the residence halls without prior approval of the Housing and Residence Life Office. Violations of this policy should be reported immediately to the residence hall staff.
*Smoking (Section 15.00 of Student Code)
Smoking is prohibited inside all residence halls. Students who smoke may do so only in
designated locations outside the buildings. Smoking is not permitted within twenty-five feet (25’) of any building entrance. Cigarette butts are expected to be disposed of in the proper receptacles.
Removing window screens, throwing objects from windows, or running antennas or other wires from windows may endanger residents and is not permitted.