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Parent and Family FAQ

1. Why did my student receive a letter?

Your student may have been involved with, witness to, or victim of a situation that may have violated the Student Code of Conduct, Residence Hall Regulations, or the Greek Village Regulations. A university official needs to meet with your student to gather information and resolve the concern.

2. Can you tell me what happened?

In compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), all conduct records are considered confidential records, with exceptions noted in FERPA. The information cannot be released to third parties (including parents) without signed and dated written consent from the student.

3. What can I do to help my student?

You should provide emotional support and a willing ear. It is likely to be a very stressful time for your child. You may receive a phone call or email message from your student because he or she is upset about being involved in a conduct case. You may be tempted to step in, and resolve the issue for them. Remember in his/her letter, there will be a date and time for your student to meet with a University Official to address his/her concerns and role within the situation. Use this time prior to his/her meeting to inform, guide, teach, observe, and address any concerns you’ve seen as a parent. Lessons learned through participation in a student conduct process must be experienced to have the desired effect. 

4. May I attend my student’s meetings?

You may attend meetings with your son/daughter, if he/she agrees, but we caution against it. We would ask that the representative meet with your student first alone. After that initial conversation, you would be welcome to come in.The conduct process can and should be a learning experience for students to explain and/or accept responsibility for his/her own actions. Students are best able to do that without parent(s) present.

5. May I speak on behalf of my student?

Students are adults. Throughout the process he/she will be expected to speak for him/herself.

6. Are conduct sanctions placed on the student’s transcript?

Conduct sanctions are never placed on the transcripts of UWG students. Only grade/academic matters are included on the transcript. Conduct violations are a part of the student’s conduct record and maybe asked about in future applications to other institutions, certain licensures, and governmental positions. The length of time an incident remains on the conduct record is related to the severity of the sanction.

7. Why does the University care, when my student has already received a ticket/gone to court?

The student conduct process is not attempting to determine whether or not a student has violated the law; the University is trying to determine whether or not a student violated University rules and regulations. As such, the goals and the means of the criminal justice process and the student conduct process are dissimilar.

8. Will I receive any notification of this process?

For students who are found in violation of our alcohol and drug policies while under the age of 21, we may send a notification to the listed parent(s)/guardian(s) home address of the outcome of the case.