Residence Life Home at The University of West Georgia

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Residence Hall Policies

These policies are currently under revision, please contact Nikki Kogan at (678) 839-6426 for additional information. 

Abandoned Items
Alcohol
Appliances
Building Security
Card Access
Courtesy Hours
Damages
Disorderly Conduct
Drugs
Electrical Equipment
Fire and Safety Equipment
Fire Hazards
Furniture Removal
Guests
Hall Sports
Liability
Littering
Lock-outs
Musical Instruments
Obstructing common areas
Overnight Guest Policy
Pets
Quiet Hours
Requests by residence hall staff
Roof
Room Decoration and  Inspections
Room Inspections
Room Keys
Solicitation
Smoking
Student Conduct Code
Vacating
Vandalism
Vistiation and Escort Policies
Weapons
Windows

Abandoned Items

Personal belongings that are left in a residence hall without prior approval after the owner has vacated will be declared abandoned. Abandoned items will be inventoried and packed by residence hall staff members, and will be stored for a period of 90 days. An attempt will be made to contact, by mail, students to whom the items belong. Students wishing to claim abandoned property must be prepared to pay the cost of packaging the items as well as a daily storage fee prior to receiving the belongings. The university does not assume responsibility for loss of or damage to abandoned items.

Alcohol

Georgia state law forbids the consumption or possession of alcoholic beverages by persons under the age of twenty-one.  Furthermore, UWG Housing and Residence Life designates predominantly freshmen buildings as alcohol free, or “dry.” Alcohol is strictly prohibited in all buildings designated as predominantly freshmen regardless of the age of the individual resident.  Halls designated as alcohol free for the 2012-2013 academic year include: Arbor View building B, Bowdon, Boykin, Downs, Gunn, Strozier, and University Suites building 2.

The possession or consumption of alcoholic beverages by those of legal age on campus is only permitted in residence hall buildings designated as predominantly upper class.  In predominantly upper-class buildings, residents who are twenty-one years of age are permitted to possess and consume alcohol in their individual rooms/suites/apartments with the door closed.  There may be no guests under the age of twenty-one present when alcohol is being consumed.  Transporting alcohol in an uncovered container is not permitted. Party balls and kegs of any size are prohibited.  Hall designated as predominantly upper class for the 2012-2013 academic year include: Arbor View buildings A&C, Tyus, and University Suites buildings 1 & 3.

In the Greek Village, alcohol may only be consumed by residents and guests who are of the legal drinking age and are inside the house or on the immediately adjacent concrete patio or porch.  No glass bottles are permitted outside of houses.  All alcohol use in the Greek Village is to be in accordance with the Social Greek Risk Management Policy and Social Event Registration Procedures. 

Appliances

Due to concerns for fire and safety standards, only microwaves which use less than 900 watts, automatic coffee makers, hot pots without exposed heating elements, hot air popcorn poppers, and refrigerators which do not exceed 1.1 amps may be used in residents' rooms. No other appliances are allowed. Microwaves and refrigerators are limited to one each per room. You must provide a power strip with a self-contained circuit breaker if you plan to operate any of the above appliances in your room. Limited kitchen facilities are provided in each residence hall for preparing meals, snacks, and hot drinks. Cooking appliances must always be attended while in use in order to prevent fires.

Building Security

Each resident is responsible for taking part in the security of the residence hall. Exiting side doors not intended as exits, allowing entry of unescorted individuals, and propping open outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.

Card Access

All residence halls are equipped with a card access system which allows entry only to a student's assigned residence hall using the student ID as a key. Residents who lose their ID must report the loss immediately to the Residence Life Office so that the lost card can be deactivated. Residents are prohibited from loaning their ID to another person, propping outside doors, or otherwise circumventing the card access system.

Courtesy Hours

Out of respect for others, residents are expected to keep noise at a reasonable level 24 hours a day.  Furthermore, residents are expected to comply with reasonable requests from fellow residents or staff to take measures to reduce their noise levels. 

Damages

Students will be held responsible for any and all damages to, or loss of, University property within their assigned residence hall. In the event of damage within a student's room, all occupants will be held responsible. In the event of damage to hallways or common areas, students residing within that area may be held responsible. The $250.00 deposit may be applied toward the damage charge only if the student is leaving the residence hall permanently. Students who remain in the residence hall will be billed for damages.

Disorderly Conduct
Water/shaving cream fights, vulgar or abusive language, physical altercations (fights), failure to comply with a university official, etc. will not be tolerated and could result in disciplinary action and removal from the residence
halls.  Vulgar or abusive language that is unwelcome may 
also result in disciplinary action if it is so severe,
pervasive, and objectively offensive that it denies or limits an individual’s ability to work, or to participate
in 
or benefit from an educational program or activity.
Drugs
Possessing, using, selling, or attempting to obtain any illegal drug or controlled substance (including marijuana) is strictly prohibited by federal and state statutes.  Paraphernalia related to drug usage is not permitted.
Electrical Equipment

Sun lamps, space heaters, ceiling fans, halogen lamps, window air conditioners or appliances with exposed heating elements are not permitted in the residence halls. Irons may be used only in designated areas. Extension cords that exceed 12 feet in length or are constructed with less than 16 gauge wire are prohibited.

Fire and Safety Equipment

It is against Georgia state law to destroy, remove, or in any manner interfere with the use of any vehicle, tool, equipment, water supply, or other instruments or facilities used in the detection, reporting, suppression, or extinguishment of a fire.  All residents are required by state law to evacuate any building in which the fire alarm is sounding. 

Fire Hazards

Incense, candles, explosives, fireworks, gasoline, open flames,  potpourri burners, and incendiary devices of any kind are not permitted in the residence halls. Charcoal starter fluid is not permitted in individual student units and may only be stored in hall staff offices for programmatic use.

Furniture Removal

Public area furniture may not be removed or moved to individual rooms. All furniture in residents' rooms must remain intact and within the room.

Visitation and Escort Policies

Visitors are permitted only at the request of the residents, who then become responsible for their visitors' conduct. Visitation privileges are to be exercised with concern for others' rights to privacy. No student shall be denied access to his/her room at any time or be placed under undue hardship by the presence of a visitor.

The visitation policy determines when residents may have visitors of the opposite sex in their rooms.  The visitation hours for predominantly freshmen buildings are:

• Sunday through Thursday: 10:00 a.m. through 11:59 p.m.
• Friday: 10:00 a.m. through 2:00 a.m. Saturday
• Saturday: 10:00 a.m. through 2:00 a.m. Sunday

Predominantly upper class buildings permit 24-hour visitation, however, a guest is considered to be an overnight guest if the guest and/or the resident host is sleeping in the room for any length of time and this privilege is subject to the overnight guest policy.

Hall designated as predominantly upper class for the 2012-2013 academic year include: Arbor View buildings A&C, Tyus, and University Suites buildings 1 & 3.  All other buildings are designated as predominantly freshmen.
In all buildings, visitors who are not residents of the host’s building must be escorted at all times.  Visitors should never be left unattended in rooms, suites or apartments.

Visitors must use private or unisex bathroom facilities, or those designated for their gender. At no time may visitors use shower facilities or restrooms designated for the opposite gender.

Enforcement of the visitation policy is the responsibility of the resident students as well as the residence hall staff.  Visitation privileges may be revoked for individuals or groups of residents who violate the visitation policy.

Overnight Guest Policy

Residents are permitted to have overnight guests of the same gender. In order to host overnight guest(s), residents must receive prior permission from their roommate(s) and should have a completed roommate agreement on file.

Guests may not stay overnight in university housing for more than two consecutive nights, and for a total of no more than five days during any thirty-day period. Residents must remain in the company of their guests at all times and shall be held fully responsible for their guests' conduct throughout the visit. Children under the age of 12 are not permitted in the residence halls from 10:00 p.m. to 10:00 a.m.

In all buildings, guests who are not residents of the host’s building must be escorted at all times.  Guests should never be left unattended in rooms, suites or apartments.

Guests must use private or unisex bathroom facilities, or those designated for their gender. At no time may guests use shower facilities or restrooms designated for the opposite gender.

Hall Sports

In the interest of personal safety and out of respect for the hall environment, students may not play sports or ride bikes, skateboards, etc. in the hallway.

Liability

The university is not liable for damage to or loss of personal property, or for injury or inconvenience to persons.

Littering

The disposal of any form of litter in any place other than a designated receptacle is prohibited.  Furthermore, bathroom trashcans are intended only for bathroom trash.  It is expected that students dispose of their personal room trash in the outdoor dumpsters near each building.

Lock-outs

Each resident is expected to carry his/her key at all times. A resident who is locked out of his/her room should contact an RA who will let him/her into his/her room. Building staff will inform students of lockout policies and fees specific to each building. Students who are locked out of their room should be prepared to show their ID to the RA to verify their identity and to produce their room key when they are let into their room.

Musical Instruments

In order to facilitate an atmosphere for studying, amplified musical instruments, sound equipment, and drums may not be played in residents' rooms.

Obstructing common areas

In order to avoid potentially dangerous situations, hallways, lobbies, stairwells, and common areas of traffic must be kept free of obstruction at all times.

Pets

Small fish in bowls or aquariums (maximum capacity of ten gallons) are the only pets allowed in the residence halls.

Quiet Hours

Every student has the right to study or to sleep in his/her room when needed. For this reason residents must respect quiet hours from 10:00 p.m. to 8:00 a.m. daily. Quiet hours are in effect in all halls. Noise heard outside of a closed room door or within student rooms from the hallways will be considered excessive and in violation of the quiet hours policy. Quiet hours will be enforced 24-hours daily during exam periods. Students who do not abide by the quiet hour policy are subject to dismissal from the residence halls. 

Requests by residence hall staff

Residents are required to follow the requests of residence hall staff members who are in the performance of their duties. Failure to comply with such requests may result in disciplinary action.

Roof

Being on the roof of any university building by a student is strictly prohibited.

Room Decoration and  Inspections

Room alterations are defined as: any changes in the original condition of the room including but not limited to: painting, building a wooden structure, hanging pictures, posters, putting up shelves or using wall paper borders.  Unauthorized room alterations may result in referral to the campus disciplinary system and/or damage charges.

Students cannot:
• Attach shelving to the walls. 
• Attach carpet to the floor with tape or glue.
• Paint room or closet doors.
• Remove light fixtures or covers.
• Remove any University furniture from the room.
• Put nails or hooks in the walls or ceilings.
• Use any type of adhesive substance that might remove paint or damage walls or floors.

The following items are strictly prohibited:
• Ceiling fans/window air conditioners.
• Dart boards.
• The use of any type of power tools, including but not limited to saws and drills.
• Lofts of any kind.
• Contact paper or any type of border with adhesive backing other than the “post it” type backing.

Room Keys

In the interest of safety and security, residents are prohibited from giving their room key to anyone else to use.

Solicitation

The University does not permit door-to-door sales, posting advertisements on bulletin boards, doors, or walls, or solicitation of any form within the residence halls without prior approval of the Residence Life Office. Violations of this policy should be reported immediately to the residence hall staff.

Smoking

Smoking is prohibited in all areas of all residence halls. Students who smoke may do so only in designated locations outside the buildings. Smoking is not permitted within twenty-five feet of any residence hall entrance.

Student Conduct Code

All residents are held responsible for knowing and abiding by the student conduct regulations listed in UWG Student Connection handbook

Vacating

With the exception of graduating seniors, all residents must vacate the residence halls within 24 hours after their last final exam but no later than 5:00 p.m. on the last day of finals, unless specific permission has been given by the Residence Life Office.

Vandalism

Vandalism (including arson) of any university property will result in disciplinary action. Payment for damage will be required.

Weapons

The use of any item as a weapon for the purpose of offense or defense, and the possession of knives, slingshots, numchucks, billy clubs, brass knuckles, crossbows, fire arms of any kind including but not limited to BB guns, pellet guns, dart guns, and any type of air gun or any device intended as a weapon is strictly prohibited.

Windows

Removing window screens, throwing objects from windows, or running antennas or other wires from windows may endanger residents and is not permitted.