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Area 14 (SACS 2009-2010)

UWG SACS Fifth-Year Interim Report

Area 14: The institution is in compliance with its program responsibilities under Title IV of the 1998 Higher Education Amendments. (Federal Requirement 4.7) The institution audits financial aid programs as required by federal and state regulations. (Comprehensive Standard 3.10.3)

Judgment of Compliance

In Compliance

Narrative

The University of West Georgia (UWG) is one of thirty-five (35) state-supported member institutions of higher education in Georgia which comprise the University System of Georgia, an agency of the State of Georgia.  The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia.  As a member institution of the University System of Georgia, UWG is considered an organizational unit of the Board of Regents of the University System of Georgia for financial reporting purposes.

The Georgia Department of Audits and Accounts (DOAA) is responsible for auditing the financial statements on an annual basis for all Georgia state agencies, including University of West Georgia (UWG). See, O.C.G.A. § 50-6-6.  In addition to providing an opinion on the financial statements, the DOAA also provides a report on internal control over financial reporting and compliance with rules and regulations as required by Government Auditing Standards.

The DOAA is also responsible for auditing the University’s financial aid programs per the requirements of the Single Audit Act of 1996 and the provisions of the Office of Management and Budget Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations.” Each year, the DOAA issues a comprehensive Single Audit Report for the University System of Georgia and UWG. Any audit findings that pertain to UWG in the Single Audit report are also included in the DOAA financial statement audit report.

Institutions of the University System of Georgia are audited regularly not only by DOAA and federal auditors, but by the Board of Regents (BOR) Internal Audit department.  The USG Internal Audit function exists to support the Board of Regents and local institution administrations in the effective discharge of their responsibilities.  Using knowledge and professional judgment, Internal Audit provides an independent appraisal of financial, operational, and control activities.  Auditors report on the adequacy of internal controls, the accuracy and propriety of transactions, the extent to which assets are accounted for and safeguarded, and compliance with institutional policies and government laws and regulations.  Additionally, Internal Audit is responsible for providing analysis, recommendations, counsel, and information concerning the activities reviewed.  To accomplish these objectives, an internal auditor is authorized to have full, free, and unrestricted access to all property, personnel, and records.  The International Standards for the Professional Practice of Internal Auditing published by the Institute of Internal Auditors, Inc. and “College and University Business Administration” published by the National Association of College and University Business Officers (NACUBO) shall serve as guidelines for internal audit activities.

The University’s response to audit findings is included in each audit report.

The annual financial statement audit for fiscal years ending June 30, 2006, 2007, and 2008, which was conducted by the DOAA found no significant internal control weaknesses.  University of West Georgia receives Federal financial aid funds via electronic transfer and has not been obligated to post a letter of credit on behalf of the U.S. Department of Education. The latest Fiscal Operations Report and Application to Participate (FISAP) is attached under “Supporting Documentation.”  See also, Georgia confirmation of Reconciliation Forms for Fiscal Year 2009, attached under “Supporting Documentation.”

Supporting Documentation

UWG FISAP 2009-2010
GA Confirmation of Reconciliation Forms for FY 2009
10/1/08 U.S. DOE Audit Letter
Single Audit Report for Georgia 2006-2007
Single Audit Report for Georgia 2007-2008
DOAA Financial Statement Audit Report for UWG 2005-2006
DOAA Financial Statement Audit Report for UWG 2006-2007
DOAA Financial Statement Audit Report for UWG 2007-2008
Federal Documents – Third Party Servicer Updates
Federal Documents – PPA Updating Officials – Business Officer
Federal Documents – Authorization to Participate in Federal Programs
Federal Documents – PPA Updating Officials – Directors
Federal Documents – Certification for Title IV, HEA Programs
Federal Documents – Reporting and Reapplication Requirements
Federal Documents – Automatic Termination of Approval