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3.2 Governance and Administration

Comprehensive Standard:

3.2.12 The institution demonstrates that its chief executive officer controls the institution's fund-raising activities. (Fund-raising activities)

Statement of Compliance:   In Compliance.

Narrative:

Fund-raising activities at the University of West Georgia are guided by Board of Regents Policy. The Board of Regents Policy grants permission for fund-raising activities, sets forth how such funds may be collected and used, and stipulates to the responsibility of member institution presidents for ensuring all ethical obligations are met regarding conflicts of interest and that no unmanageable financial burden to the member institution ensues in receipt and use of collected funds.

Board of Regents Policy, Section 7.4 stipulates that all University System of Georgia member institutions are encouraged "to seek the support of alumni, friends, corporations, and other private individuals and organizations that might be interested in contributing to the welfare of the institutions, their students, and their faculties" [1].

Moreover, Board of Regents policy governs how such funds may be used:

"Funds raised from private donations may be used in support of the mission and objectives of the institution, including funds for student scholarships, salary supplements, construction of physical facilities, and gifts and grants for other purposes as may be designated by the donor"  [1].

Further, the president of each University System of Georgia institution is charged thus:

"The president of the institution affirms that the gift or donation carries no obligations to the institution that may conflict with state law or Board of Regents policy. The president also affirms that acceptance of the gift or donation will not impose a financial burden on the institution beyond that which can be managed within its current budget" [1].

Fund-raising activities at the University of West Georgia are guided by definitions set forth in the Board of Regents Policy, Section 12.5 that provides that all University System of Georgia member institutions may act in concert with bodies deemed "cooperative organizations' for the purposes of fund-raising activities if those bodies and the collaborative interactions thereof meet a set of stipulated criteria [2]. The UWG Foundation’s mission statement affirms this collaborate interaction in the Foundation By-Laws:  "The Foundation is designated by the Board of Regents as a Cooperative Organization and must, at all times, function in a cooperative manner with the University"  [3], [4].

Furthermore, Article II, Section I of the UWG Foundation By-Laws states that:

"The University of West Georgia Foundation, Inc. is a cooperative organization supporting the mission of the University of West Georgia and is organized pursuant to Board of Regents of the University System of Georgia policies, and acting in accordance with applicable Georgia laws, Board of Regents policies and guidelines, and University of West Georgia policies.  Georgia law, Board of Regents policies, or University of West Georgia policies will prevail over any conflicting provisions in these By-laws" (University of West Georgia Foundation By-Laws, Article II) [3].

Moreover, as reviewed above, all fund-raising activities must be conducted in ways and for purposes that support the mission of the relevant University System of Georgia member institution. The University of West Georgia mission affirms that: "The University of West Georgia seeks to achieve preeminence in providing educational excellence in a personal environment through an intellectually stimulating and supportive community for its students, faculty, and staff" [5]. The University of West Georgia Foundation supports the UWG mission. 

The UWG Foundation By-Laws state that:

"It is the mission of the University of West Georgia Foundation, Inc. to support the University of West Georgia in its mission to provide excellent higher education to its constituencies"(University of West Georgia Foundation By-Laws, Article I) [3].

Fund-raising activities at the institution are organized and supported by the Division of University Advancement under the management of the Assistant/Associate Vice President of Development and Alumni Relations. The Associate Directors of Development and the Planned Giving Director report to the Director of Development and Alumni Relations.  The Director of Development and Alumni Relations reports to the Assistant/Associate Vice President of Development and Alumni Relations who reports to the Vice President of University Advancement. The Vice President of University Advancement reports directly to the University President, the institution’s chief executive officer [6], [7], and [8].

Alumni and other donors can donate to one of the university’s colleges or schools, UWG Athletics, the Ingram Library or to the UWG Annual Fund.  “The UWG Foundation was created in 1967 for the express purpose of raising, administering, investing and transferring private gifts for the University of West Georgia. The foundation is a 501(c)(3) nonprofit organization [9]. It receives all gifts and distributes them as per the donor’s instructions. It also determines distribution of annual funds dollars”  [10]. The University President serves as a voting member of the UWG Foundation Board of Trustees and is a member of the Foundation Board Executive Committee (University of West Georgia Foundation By-laws, Article III, Section 3, Article II, Section 6) [3].   The UWG Foundation Board of Trustees has a fund-raising committee. As stated in Article 3, Section 8c of the Foundation By-Laws, “The Committee shall work in concert with and support of the President and the Vice President of University Advancement of the University.” The Director of Development and Alumni Relations and the Assistant Vice President of Development and Alumni Relations oversee the work of this committee. 

In order to ensure the autonomy and integrity of all University System of Georgia member institutions, the Board of Regents requires all cooperative organizations to sign a uniform Memorandum of Understanding. The requirement is set forth in Board of Regents Policy, Section 12.5 [2]. The BOR Memorandum of Understanding is signed by the parties annually [11], [12].

Fund-raising activities are guided by a hierarchy of fund-raising priorities. The University of West Georgia initiatives are the top priority.  Thus, the Associate Directors of Development work closely with the Deans of the assigned Colleges and Schools to raise funds [13]. Additionally, the administrators and staff of the Office of Development & Alumni Relations are available to work with department chairs, center directors, and faculty to facilitate fund-raising activities for specific projects and initiatives as long as these projects have the approval and support of the respective Dean. All fund-raising activities are conducted in support of the mission of the institution [14][3].

Supporting Documentation: