Alex Udin

Alex Udin

Business Operations Coordinator

Phone: 678-839-5371 | Fax: 678-839-0661

Email:  audin@westga.edu

Office: Campus Center 321

Biography

Education:
B.S., Biology - University of West Georgia, 2008
M.B.A. - University of West Georgia, 2010
M.A.T., Business Education - University of West Georgia, currently pursuing

Professional Experience:
Departmental Associate - Business Operations & Academic Services, University of West Georgia Athletics

Job Responsibilities:
This position reports to and works collaboratively with the Associate Director of Operations of University Recreation to coordinate the financial business operations functions of the department to include: daily deposits, budget reconciliations, purchase and payment requests, p-cards, travel reimbursements, etc. This position also serves as a liaison between several key departments on campus such as: Human Resources, Financial Aid, Student Employment. Because this position has P-Card responsibilities, the candidate must successfully pass a credit check.

This position will assist in the training and evaluation of the Business Operations student team members on cash and/or credit card handling procedures as well as education of services offered and how best to deliver to patrons. Responsible for completing the daily deposit of cash, checks, and credit card transactions received for services according to established University procedures. Responsible for preparing all purchase and payment requests, p-card statements, petty cash reimbursements, and internal transfers for the department.
Prepare travel authorizations and travel expense statements for professional and student travel.
Assist the Director with the preparation and management of departmental budget which is comprised of three sources: E&G, SAFBA, and Campus Center Fee.
Track revenues and expenses and prepare bi-weekly budget reconciliations for each of the eleven programmatic departments of University Recreation. Responsible for retention of departmental financial records and other departmental records such as: waivers, contracts, etc. in accordance to established University policies and procedures.
Serve as the primary contact to HR from the department on issues such as professional and student team hires, ADP related needs, PAR initiation and delivery, and all membership sales.
Inventory and purchase office supplies and equipment; maintains service contracts on office equipment. Serve as departmental contact for Federal Work Study Program. Collects, compiles and analyzes complex data from University systems such as: Lenel, Banner, and recreation software systems to create bi-weekly financial and participation reports. Coordinate the departmental, part-time, student assistant staff recruitment efforts to include: advertising/ promotion, recruitment presentation, and collection of applications.

Coordinate the departmental selection process for part-time, student assistant staff to include: application review, call backs/interview scheduling, student team interviews, and arranging second round interviews

Conduct departmental orientation for all part-time, student assistant staff new hires. Orientation should cover the topics of, but is not limited to: departmental mission, vision, goals, expectations; introduction to professional staff; customer service; departmental offerings; absolute rules, discipline policy, ADP, payroll forms, departmental essential information sheet, required University training, etc

Time at UWG:
2004-2008, Undergraduate Student
2008-2010, Graduate Assistant - Women's Soccer
2010-2013, Part-time Employee
2013-present, Professional Staff

Hometown:
Nykoping, Sweden


Education/Degrees

  • B.S., Bachelor of Science - Biology, University Of West Georgia, 2008
  • M.B.A., Master of Business Administration, University Of West Georgia, 2010

Courses and Sections

  • Courses Taught
    • UWG-1101 (First Year Univ. Experience)    
  • Fall 2015 Sections
    • UWG-1101 (First Year Univ. Experience) Section: 19