Mileage Reimbursement

If a personal motor vehicle is calculated to be the most cost advantageous form of travel, reimbursement will be made at the Tier 1 rate in effect for the travel date.
If another method of travel is the most cost advantageous form of travel but a personal motor vehicle is used, the employee will be reimbursed at the Tier 2 rate. If traveler has a business need to drive his/her own personal vehicle, written pre-approval by the Department Manager is required for reimbursement at the Tier 1 rate.
An employee who travels 165 miles or less (round trip) will be reimbursed at the Tier 1 rate without having to provide additional documentation.
The PeopleSoft travel module requires employees to record their odometer reading on the expense statement.
Traveler must also deduct personal or normal round-trip or one-way commute miles. If round trip miles are entered on one expense line, documentation must be submitted as to the places visited during the trip.

Travel Home at The University of West Georgia