Waiver Process

Renting outside the state contract requires prior approval from DOAS
Form #SPD-NI005 should be used.
Department will need to complete the waiver request and submit completed form to John Klatt, Director of Purchasing.
Must submit detailed justification as to why the state contract will not meet the needs of the traveler.
- Waiver form does not need to be completed if the vendor does not have a presence at the rental location or does not have the type of vehicle required. A separate written statement indicating this circumstance will need to be approved by the Department Manager and submitted with the reimbursement request.
- Waiver form will be required if the vendor has a presence at the rental location and availability, but was not used.
Reimbursement will not be made without the approved waiver from DOAS, if needed.

Travel Home at The University of West Georgia