Travel Home at The University of West Georgia
Travel Home
Travel Expense Form Checklist
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Ensure an approved travel authorization is on file prior to the trip and before any airfare is requested through the local travel agency.
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Ensure the complete account number is listed on the travel expense form and travel authorization.
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Ensure the employee information, including employee ID#, is accurate and complete.
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Ensure that all departure/return times are entered in the correct format (00:00 am/pm).
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Ensure the appropriate out-of-state per diem rate is entered for out-of-state travel.
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Complete the purpose of trip.
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Must certify that use of a personal vehicle was more advantageous than a state or commercial rental. Include your cost comparison/justification.
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Enter date, origin (residence or campus), points visited and destination. Enter odometer readings for begin and end miles. Deduct any commute or personal miles.
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Indicate if transportation was shared with anyone.
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List any other expense such as commercial transportation, voice/date communication expense, parking/tolls, gasoline for rental vehicles and any other miscellaneous expenses.
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List any unusual expense or any item that needs specific justification.
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Ensure all applicable receipts are attached.
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Ensure a direct deposit form has been previously submitted for direct deposit of travel reimbursement.
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Once travel expense form is completed, print form, obtain employee and approval authority signature.
