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Travel Expense Form Checklist

Ensure an approved travel authorization is on file prior to the trip and before any airfare is requested through the local travel agency.
Ensure the complete account number is listed on the travel expense form and travel authorization.
Ensure the employee information, including employee ID#, is accurate and complete.
Ensure that all departure/return times are entered in the correct format (00:00 am/pm).
Ensure the appropriate out-of-state per diem rate is entered for out-of-state travel.
Complete the purpose of trip.
Must certify that use of a personal vehicle was more advantageous than a state or commercial rental. Include your cost comparison/justification.
Enter date, origin (residence or campus), points visited and destination. Enter odometer readings for begin and end miles. Deduct any commute or personal miles.
Indicate if transportation was shared with anyone.
List any other expense such as commercial transportation, voice/date communication expense, parking/tolls, gasoline for rental vehicles and any other miscellaneous expenses.
List any unusual expense or any item that needs specific justification.
Ensure all applicable receipts are attached.
Ensure a direct deposit form has been previously submitted for direct deposit of travel reimbursement.
Once travel expense form is completed, print form, obtain employee and approval authority signature.