Airfare Information

Commercial air transportation should be utilized when it is more effective and efficient to travel by air than by vehicle.
Employees who travel by air should obtain the lowest available coach airfare to the specified destination.
Travelers should use non-refundable fares when feasible.
When reserving airfare, travelers should consider the following if the cost savings exceed $200:
- Lower cost flights that are available within two hours before or after the preferred flight time
- Connecting flights rather than non-stop flights
- Alternate airports within 60 miles of departing or destination location
Business class is reimbursable for international travel if a portion of the flight exceeds 10 hours in duration or for travel to western Europe IF the business meeting is conducted within 3 hours of stated landing time. Prior written approval from Department Manager is required for this additional expense.
Federal regulations require that U.S. carriers be used for foreign travel for trips funded by federally sponsored programs, unless a U.S. carrier is not available.

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