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Employee Group Meals

• Purpose - To provide guidance regarding situations in which an employer might purchase meals for a group of employees when such employees may not be on travel status or otherwise eligible for payment of meals.
• Statement of Policy - Under certain infrequent circumstances, employees may be required to remain at the work site during mealtime. Such circumstances include emergency situations but may also include intra-departmental meetings or training sessions, where the meeting or training session continues during the meal and the employees are not permitted to leave the premises of the meeting site.
• Expenditures are limited to the purchase of meals only, no snacks. The meal limits must be adhered to.
• A formal, written agenda for the meeting/training must be documented and submitted with the request for payment/reimbursement.
• A listing of employees for whom meals were purchased must be submitted with the request for payment/reimbursement.
• Account code 727700 - Special Group Meals will be used.
• This account will be subject to special audit scrutiny. The expenditures must be infrequent rather than routine.
• This policy does not allow the purchase of meals for a "lunch meeting" in which the meal and the meeting are one and the same.