• All travel expenses that are to be reimbursed through agency funds will need to have the funds amended from the agency account to the regular departmental account.

• The budget amendment should be completed prior to submission of the travel expense statement.  The travel expense statement should reflect the regular departmental account number.

PROCESS FOR AMENDING FUNDS FROM AN AGENCY ACCOUNT

1. Send a written request to the Office of the Controller requesting the amount of funds be transferred from your agency account.  Please include the agency account number the funds are coming from and the departmental account they are going to.  This request must be signed by the authorized signature listed on the most current agency account application.
2. The Office of the Controller will transfer the funds into revenue in Fund 10600 and notify the Office of Budget Services to further amend the money into the departmental account.  Remember, this money must be amended and subsequently paid from Fund 10600.
3. The department can then submit their travel expense statement with the departmental account (Fund 10600) indicated on the travel expense form.