Common Mistakes Made on Travel Expense Requests
Common mistakes made on travel reimbursement requests:
• Receipts
o It is the responsibility of the traveler to provide adequate documentation of the payment.
o Employees are required to submit the following receipts:
- Meals purchased in lieu of those provided at conference/training
- Lodging
- Airline or railroad fares
- Rental of motor vehicles
- Gasoline purchased for rental vehicles
- Supplies
- Registration fees
- Visa/Passport fees
o Receipts for parking, tollway, mass transit/taxi/airport vans, and communications expenses are recommended. However, if receipts are not available, employees are required to include an explanation of the expense on the travel expense statement.
o In the rare instance of loss or destruction of the receipt, a Missing Receipt form has been developed for use in these cases. The Missing Receipt form should be completed and submitted for consideration along with the travel expense statement.
