E-Signatures

The manner in which we communicate with each other and with the outside community can help spread the word about our brand. One way to achieve this is by creating a signature line for electronic mail. The suggestions below can help you develop a personal e-signature that reflects a positive image for the university.

Signature content suggestions:

  • Name
  • Full title
  • Business name and address
  • Email address (in hyperlink)
  • Business telephone number
  • Business fax number
  • Web address to your department, if applicable (in hyperlink)
  • Approved UWG icon (“Go West” shield or wolf head), UWG logo and one of the approved brand or Athletics support lines (please see options below)

We’d also encourage you to add the following confidentiality statement:

“This email and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return mail, delete this message, and destroy any copies. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and may be illegal or actionable by law.”

You might also choose to include an approved university logo.

Note:

Typeface for body type is Times New Roman at an 11-point size
Typeface for disclaimer is Gill Sans (condensed) at a 9-point size

Instructions for Creating Signature

Choose one of the e-signature graphics from the above right sidebar by clicking on the link. A new page will open with only the image visible. Right-click the image and choose "save picture as..." to save the image to your computer.

Copy the following disclaimer and paste it underneath the e-sig:

"This email and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return mail, delete this message, and destroy any copies. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and may be illegal or actionable by law."

Once you have done that, please refer to the video tutorial for Microsoft Outlook on creating and using automatic signature lines found at www.westga.edu/~its/tutorials/outlooksig_1/.  If you are a user of another email client (such as Thunderbird, Entourage, etc.), please contact your IT representative.

Below is an example of an e-signature using the "Amazing Things E-sig" graphic, formatted as outlined above: