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Internal Audit: Annual Report FY05

Departmental Mission

The mission of the Department of Internal Audit is to support the University in the pursuit of its mission to provide opportunities for intellectual and personal development through quality teaching, scholarly inquiry, creative endeavor and service for the public good.  The Department’s mission is to add value, insuring UWG continues to provide its customers with the highest quality of services in the most efficient and effective manner to meet or exceed its overall goals.

The Department of Internal Audit is committed to the support of the University’s continuous pursuit of maintaining its high level of standards and ethics in providing the West Georgia community with opportunities to continuously improve their intellect and personal development.  The Department provides management with an independent, objective appraisal of such opportunities offered to its customers by means of providing thorough evaluations and recommendations.  (Students, faculty, staff and community)

The Department insures through coordination of Federal, State, and Regents audits.  The University receives an objective opinion designed to add value and improve the University’s operations.  Every effort is made to comply with the industry standards, as defined by the Institute of Internal Auditors’ Professional Standards in satisfying the expectations and needs of management.  The department conducts audits, scheduled and unscheduled, to provide management an independent appraisal of the University’s compliance with policies, procedures, laws, and regulations.  The department’s flexibility insures the University’s administration the desired level of confidence in maintaining adequate internal controls.

Departmental Statement of Goals, Process to Assess These Goals, and Assessment Results:

Goal # 1:   Insure through coordination of audits conducted by Federal, State, and Board of Regents auditors to provide the University an objective opinion designed to add value and improve the University’s operations.

Assessment for Goal # 1:  Evaluate the risk exposure for all UWG’s auditable areas along with conducting objective evaluation and analysis.  Provide assistance to each auditable area in the development and implementation of their corrective action plan.


Goal # 2
:   Insure compliance with the industry standards, as defined by the Institute of Internal Auditors’ Professional Standards with special emphasis placed on independence.  Independence is vital to maintaining the Department’s objectivity.

Assessment for Goal # 2:  Active participation in the University System’s Peer Review process, along with the initial phase of self-assessment.


Goal # 3
:  Fulfill the expectations and needs of management.

Assessment for Goal # 3:  Develop an annual audit plan with the approval of the University’s President and Vice President for Business and Finance and the University System’s audit committee.  Examine and evaluate of the adequacy and effectiveness of the UWG’s system of internal controls.


Goal # 4
:  Conduct both scheduled and unscheduled audits in order to provide management independent appraisals of the University’s compliance with policies, procedures, laws, and regulations.

Assessment for Goal # 4:  Active reconciliation of accounts and testing of key controls designed to insure compliance.  Identify weaknesses and make constructive recommendations to UWG’s administration.


Goal # 5
:  To offer internship opportunities to qualified accounting majors in their final year of undergraduate study.  Provide these students with “hands-on” work experience in a professional environment.

Assessment for Goal # 5:  The student interns engages in the research of applicable policies and procedures, development and execution an audit program, coordination of “exit” conference with auditee, and preparation of audit report distributed to UWG administration and Board of Regents’ Associate Vice Chancellor.


Departmental Statement of Outcomes, Processes to Assess These Outcomes, and Assessment Results Where Appropriate:

 Outcome # 1:  The results of the Department of Internal Audit’s audit.

Assessment for Outcome # 1:  The Department’s ability to work with the auditee to develop and implement a corrective action plan that is satisfactory to everyone.


Outcome # 2:  The results of an external auditors’ audit.

Assessment for Outcome #2:  The Department of Internal Audit’s ability to work with the auditee and the external auditors.  The Department’s ability to maintain its objectivity is critical in the development and implementation of a corrective action plan satisfactory to everyone.

General Statement of Departmental Condition:  The Department of Internal Audit is in sound working order.  The department is completing it first year of having the staff auditor position filled.  This fact alone has greatly improved the department’s opportunity to complete this fiscal year’s audit plan.


Departmental Achievements:  The Department does not gauge its achievements and success by the number of problems identified but rather how we can assist UWG’s “family.”  During the past year, the Department of Internal Audit achieved the following:

  1. Successful coordination of the State Auditor’s review of UWG’s annual financial report and other various reporting requirements.  The University System’s Associate Vice Chancellor for Internal Audit awarded UWG the audit rating of “1.”  The “1” audit rating is the highest awarded by the System Office.
  2. Expanded the audit coverage of the campus
  3. Implemented the departmental audit program.  All campus departments will receive audit coverage in the Department’s long range, five-year plan.
  4. Successful development of Fiscal Year 2006’s Audit Plan.


Staff Productivity

  1. Successful coordination of the State Auditor’s review of UWG’s annual financial report and other various reporting requirements.
  2. Expanded the audit coverage of the campus
  3. Implemented the departmental audit program.  All campus departments will receive audit coverage in the Department’s long range, five-year plan.
  4. Successful development of Fiscal Year 2006’s Audit Plan.
  5. The department’s director meets with the President each month
  6. The department’s director meets with the Vice President for Business and Finance each month
  7. Staff members participated in the following:

    1. SACUBO’s Spring workshop – Accounting Series

    2. UWG’s Record Retention Committee (B & F representative)

    3. UWG’s training series
    i.  Purchasing Information
    ii.  Software sessions:

    §         Monarch
    §         Excel

         4. National Association of College Auxiliary Services’ (NACAS) web casts relating to Legal Issues in Auxiliary Services:
           i.      Unrelated Business Income
          ii.      Contractor Liability

         5. Association of College and University Auditors’ (ACUA) annual conference

         6. AICPA web cast:  Governmental Accounting and Auditing Update (2005-2006 Edition)