Distance Learning Steering Committee
Minutes of the Meeting
Members Present: Melanie Clay, Janet Gubbins, Matthew Clay, Paul Smith, Tom Beggs, Bob Gehling, Kathy Kral, Elizabeth Bennett, Diane Williamson, and Carol Goodson
This meeting was called to order at 11:00 AM in the Carriage House.
All recognized that advising distance students is a current challenge in that many advisors are not fully aware of all Distance Learning programs and issues. Dr. Goodson suggested regularly scheduled chat sessions or chats/phone calls be appointed.
Question: How do we identify advisors for this purpose?
Answers: Call for volunteers, the Freshmen Center, those with majors make appointment with advisors within their dept.
Question: How do we notify faculty of the service, protocol, and call for volunteers? How do we notify students?
Answers: DDEC Newsletter; e-mail and listserves; the Freshmen Center; presentation at General Faculty meeting and New Faculty meeting; press-releases to newspapers; posters; website; laminated cheat-sheets for faculty; information in student orientation folders.
Question: What types of information would we include on a faculty cheat-sheet for advising distance students?
NOTE: Ask Linda Wagner to review sheet and for Freshmen Center input
The Distance Learning Department does evaluations for GSAMS and online evaluations for WebCT. Melanie raised the question of what structures can we put into place to ensure that faculty are using this feedback to improve the quality of their DL courses. This is an issue with SACS.
The group agreed that there should be an evaluation form developed to combine both regular evaluations and DL evaluations but that this process may take too long because it would probably require an act of the senate. In the meantime, the group agreed that we should try to get Dr. Hynes to make the Distance Learning Evaluations part of the Department Chairís evaluation process because this is an issue with SACS. An issue was raised that the DL faculty member may not like this because DL evaluations tend to be lower because of the technology. Carol stated that there would only be a question asked as to how the faculty member is using the DL evaluation feedback to improve their course and this would not effect their promotion and tenure.
A SACS issue was raised as to how we are including the Distance Learning students in our campus life; how do they have a voice in the student government; and how do faculty reach distance students in order to notify them of important course information before the course begins? SACS suggests a uniform e-mail system or database of DL student e-mails. The Online Steering Committee members discussed the following two options:
Janet is to address this issue with Melanie McClellan, Bonnie Stevens, and Admissions, to see which solution best.