Large Files Tutorial

This tutorial is designed to help users to reduce the size of a file, to later attach or upload on Internet, specifically using CourseDen.
When trying to upload large files such as: videos, pictures, power points, etc, to CourseDen, most likely an error message will show up stating “that the file is too large”. When this occurs these are some options that can be useful:

Compress a file(s) as a zip
Reduce the size of a picture(s)
Convert a Word document, Excel, Power Point, to a PDF file
Impaticize a Power Point
Convert a video file to one of the following (SWF, mp4, wmv)
Convert a sound file to different formats such as MP3, WAV, etc
Convert a Word document to a HTML Webpage
How to upload a file using WinSCP

If you need help, contact distance@westga.edu or call 678-839-6248, Monday through Friday from 8 am - 5 pm.

You may also contact the After Hours Helpdesk available 24 hrs a day / 7 days a week, call 866-588-5293, or go to http://help8.view.usg.edu and click on the Request Support tab for live, 24 hr day assistance.


Compress a file(s) as a zip

Compress a file as zip

 

 

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Reduce the size of a picture(s)

Images / Pictures

  • To reduce the size of pictures without using any software on Windows XP:
    • This procedure works for as many pictures at a time as you want.
  • Right click on the selected picture(s) and select Send To > Mail Recipient.
  • It will ask if you want to keep the original size or make all my pictures smaller > Select the option to make them smaller..
  • The preferred email software will open (such as Outlook, or Thunderbird, etc) with a window to compose an email..
  • You can click save as draft
  • Open the email from the drafts section and select the attached files.
  • Right click on the pictures attached to the email and click save as.
  • A window will prompt asking the location to save the file(s).
  • Select the location where you want to save the file(s) and click save.
    • Also this can be done one picture at a time, by creating a Power Point.
  • Insert a picture into the slide
  • Right click on the picture in the Power Point and click Save As
  • A window will prompt asking the location to save the file
  • Select the location where you want to save the file and click save.
  • An additional way to reduce the size of pictures could be opening the pictures in an editing / viewer program such as Photoshop or Paint:
  • Select File > Save As and save the picture as a JPEG (.jpg) file format or as a TIFF (.tif) file format.
  • These formats are much smaller than a BITMAP (.bmp), which is the standard high resolution format.

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Convert a Word document, Excel, Power Point, to a PDF file



PDF

  • CutePDF Writer
    • Converts all Windows application files (such as Word, Excel, Power Point, etc.) to PDF
    • To learn how to get CutePDF writer and tutorial, please click in link below:

http://webpages.charter.net/tuckpress/pdf_tutorial/cutepdf_tutorial.html

    • Quick explanation in order to convert any file such as Word or Excel file, PowerPoint presentation, etc, to a PDF, once CutePDF is installed in your computer:
  • Open the desired file.
  • Go to File > Print…
  • Where it says Printer Name choose CutePDF Writer and click Print.
  • A window will prompt asking the location to save the file.
  • Select the location where you want to save the file and click save.


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Impaticize a Power Point



POWER POINT

  • Impatica for PowerPoint
    • Possibilities
      • Archived PowerPoint Presentations & Lectures
      • Animated
      • Narrated
      • Ability to include video files, e.g. mov and avi files
      • Allows any person to see the power point without having MS Office installed on their computer
      • Reduces file size


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Convert a video file to one of the following (SWF, mp4, wmv)



  • Camtasia could be use to convert videos. More information on Camtasia and how the software works can be found by clicking on the link:

http://www.westga.edu/~distance/webct1/tutorials/camtasia/

    • Click in link below for a tutorial in converting video format on Camtasia:

http://www.westga.edu/~distance/podcasting/tutorials/convert_video/convert_video.html

  • Also, you may download Any Video Converter from the web to convert videos. This software will allow the user to convert any video file to different formats.
    • To install program, please go to:
  • If using Firefox, click:  Save File

  • If using Internet Explorer, click:  Run

  • After accepting the License Agreement, keep clicking next until you get to the install page of the setup program.
  • Once the software is installed you need to open the program, and click on Add Video located at the top left. Also, dragging the file to the Any Video Converter program will work.

  • Once you add the video you wish to convert, you need to select the format. Click on Profile, which is located on the top right of the window, and choose a format to convert. i.e. I picked Flash SWF (*.swf).

  • After selecting the file and the format to convert, click Convert. A green status bar will show next to the name of the file.

  • Once the file is converted click the Output folder button located on the bottom left to see the location of the video.
  • An additional option could be to place the file on youtube or teachertube and get a link to place in the power point. Other websites that will work for file hosting are: Yousendit, MailBigFile,6 Rapidshare, Mediafire
    • Click in link below to read an article with more information about file hosting websites:

http://www.techcrunch.com/2009/08/08/16-apps-that-make-sharing-large-files-a-snap/


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Convert a sound file to different formats such as MP3, WAV, etc



How to convert a sound file to different formats such as MP3, WAW, etc using Audacity

What is Audacity?
      • Audacity is a free and easy to use audio editor.  It is an open source program that can be downloaded completely free.
      • You can use Audacity to:
        • Record live audio.
        • Convert tapes and records into digital recordings or CDs.
        • Edit MP3, WAV or AIFF sound files.
        • Cut, copy, splice or mix sounds together.
        • Modify the speed or pitch of a recording.
    • For instructions on how to get Audacity click on this link:

http://www.westga.edu/~distance/webct1/tutorials/audacity/download.html

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Convert a Word document to a HTML Webpage



Word Document to HTML Page

  • Course Genie is a simple tool for Microsoft Word that will convert your Word documents into HTML pages for your CourseDen class or personal web site. With only a few clicks you can turn your documents into a fully functional web site.
  • More information on Course Genie and how to get the software click on the link:

http://www.westga.edu/~distance/webct1/tutorials/cg/index.html


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How to upload a file using WinSCP



How to upload a file using WinSCP and what is FTP?

  • FTP is short for File Transfer Protocol, the protocol for exchanging files over the Internet.
  • We will be using WinSCP in this tutorial. UWG students CANNOT use WSFTP due to server security settings; WinSCP or FileZilla is recommended.
    • More information on FTP click on the link:
http://www.westga.edu/~distance/webct1/tutorials/winscp/index.html

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