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eCore policies are similar to the ones outline in the UWG Undergraduate Catalog http://www.westga.edu/assets/docs/UG-full-2006.pdf (pages 108-110). EXCEPT the following changes in process, per UWG Vice President, Dr. Hynes:
Except for cases approved by the Associate VPAA (Dr. Michael Crafton), the only grade which is given after the mid-semester deadline is WF (Withdrew Failing). Other eCore Registration Dates & Deadlines, Academic Calendar are listed here:
http://www.alt.usg.edu/ecore/courses/calendar.phtml
A grade appeal must be initiated within 30 days after the grade has been posted. The appeal itself must be completed in one calendar year from the date the grade was assigned.
Step 1:
Student first appeals in writing to instructor via e-mail and CCs the eCore central office rep Nancy Thompson (Nancy.Thompson@georgiacenter.uga.edu) and the UWG eCore Advisor Stacey Rowland (srowland@westga.edu).
Step 2:
If not resolved, the next level of appeal is to the department head of the faculty member involved.
Step 3:
If not resolved, the next level of appeal is to the Assistant VPAA, Dr. Michael Aldrich.
Step 4:
If not resolved, the final appeal goes to the eCore sub-committee.
Please see exceptions in process, noted above & in italics throughout:
The responsibility for determining the grade of a student rests on the faculty member who has responsibility for teaching the course in which the student is enrolled. A grade originally assigned may be changed only with the consent of the faculty member responsible for the grade, unless the change is made for process reasons only.
Students who feel that the grade received in a course is arbitrary or unfair are entitled to a hearing before an impartial committee of the faculty; however, before appealing to the Committee, the student should exhaust all administrative remedies through the Associate VPAA, Dr. Michael Crafton.
A grade appeal must be initiated within 30 days after the grade has been posted. The appeal itself must be completed in one calendar year from the date the grade was assigned.
(institution grade point average, grade point average for graduation, course
repeat)
The following grading system is used:
Grade Quality Points
A Excellent..............................................................4
B Good....................................................................3
C Satisfactory .........................................................2
D Passing ................................................................1
F Failing .................................................................0
WF Withdrew failing ................................................0
W Withdrew passing..............................................0
WM Military Withdrawal..........................................0
This symbol indicates that a student was doing satisfactory work but,
for non-academic reasons beyond his or her control, was unable to meet the full requirements of the course. A student must remove an “I” grade during the succeeding semester of enrollment or within one year, whichever comes first; otherwise, the grade will be changed to “F”. An instructor who assigns a grade of “I” must submit with final grade (through his dean) two copies of a statement indicating the level of performance (A,B,C,D) excluding the missed work and the work that must be done to remove the “I” grade. The Registrar’s Office files one copy in the student’s permanent
record and sends one to the appropriate department chair. The
instructor retains a copy. It is the responsibility of the student receiving
the “I” grade to see the instructor or department chair (if the instructor is not available) regarding the work to be completed.
This symbol indicates a student was permitted to withdraw under the
Board of Regents policy for military service refunds. The use of this symbol
indicates that this student was permitted to withdraw without penalty at
any time during the term.
This symbol indicates that the student withdrew by
midpoint of the semester or the term the course was offered (excluding
final examinations). Except in cases of hardship that are approved by
the appropriate school dean, students may not withdraw with a grade
of W after the midpoint of the total grading period. A course in which
the W is received is not included in the calculation of the grade point
average.
This symbol indicates that credit has been given for completion of degree
requirements other than academic course work. The use of this symbol is
approved for thesis hours, student teaching, clinical practicum, internship,
profi ciency requirements in graduate programs, and a few other
courses authorized by the Chancellor.
This symbol indicates unsatisfactory performance in an attempt to
complete degree requirements other than academic course work. The
use of this symbol is approved for thesis hours, student teaching, clinical
practicum, internship, profi ciency requirements in graduate programs,
and a few other courses authorized by the Chancellor.
This symbol indicates that a student was given permission to audit
a course. The audit student is regarded as an offi cial visitor for the
purpose of reserving a seat in a course. Students may not transfer from
audit to credit status or vice versa. (Additional information is available
in Chapter IV, “Auditors.”)
This symbol indicates that credit has not been given in courses that
require a continuation of work beyond the semester for which the
student signed up for the course. The use of this symbol is approved for
dissertation and thesis hours and project courses. With the exception of
Learning Support courses, this symbol cannot be used for other courses.
This symbol cannot be substituted for an “I” (incomplete). IP grades
may not be changed to other grades.
This symbol indicates that a student was given credit for the course via
a credit by examination program approved by West Georgia
(CLEP, AP,
Profi ciency, etc.).
The institution grade point average is calculated by dividing the number
of hours scheduled in courses attempted in which a grade of A,B,C,D,F, or WF
was received into the number of grade points earned on those hours scheduled
with adjustments for repeated courses according to the policies in place when
the course was initially attempted. A grade of WF counts as an F. The institution grade point average is recorded on the student’s permanent record. Remedial
credit shall in no way affect the institution grade point average.
In computing the graduation grade point average, students who do not have
the required 2.0 grade point average needed for a bachelor’s degree may eliminate
up to 12 hours of D and/or F coursework in which they have made higher
grades. Hours eliminated under the University's repeat policy are included in the 12 hours total allowed for elimination in computing the graduation GPA. This option is not provided to students who have been admitted as two-year college
graduates or with an adjusted GPA under the Academic Renewal Policy. No more
than six hours of the above 12 hours can be in the student’s major fi eld. All entries,
however, remain a part of the student’s permanent record. For transfer students,
hours dropped in transferring are included in the 12 hours total.
Please see exceptions in process, noted above & in italics throughout:
Students may request a hardship withdrawal after the official withdrawal
(“W” date) deadline published in the schedule of classes until the day before the
scheduled Reading Day of the term. A hardship withdrawal is an exception based
on unusual or emergency circumstances beyond the student’s control. A hardship withdrawal may be granted based upon special circumstances.
The following conditions apply:
• The student must initiate a hardship withdrawal through the Assistant/
Associate Dean of the college to which the student belongs. (This means
the Asst/ Assoc Dean of the college under which your major belongs. If you
are undeclared then the the appeal would go to Dr. Don Rice (drice@westga.edu).
The student should be prepared to present documented evidence to substantiate the
hardship being claimed. If a psychological assessment is required, the
Assistant/Associate Dean may require the student to meet with the Director
of Student Development (in Room 187, Parker Hall).
• The student must withdraw from all classes during the current term. He
or she may not select only certain classes from which to withdraw.
• If recommended for hardship withdrawal by the student’s Associate/
Assistant Dean, for each course a student will receive a W.
• Hardship withdrawals requested on or after the scheduled Reading Day
will be treated as a retroactive hardship withdrawal. Retroactive hardship
withdrawals will not be allowed if the student has completed all course
requirements such as a fi nal examination and/or a fi nal project. Students
seeking a retroactive hardship withdrawal must initiate the withdrawal
through the student’s Assistant/Associate Dean. If recommended for a
hardship withdrawal, the grade will be changed to a W through the official
Grade Appeal process involving a Change of Grade form for each course
taken.
(See Grade Appeal process, http://www.westga.edu/assets/docs/UG-full-2006.pdf/
(page 108 in the Undergradute Uncatalog)
Documentation for a hardship withdrawal is based upon the category of hardship
being claimed by the student. Examples of documentation might include:
• Medical: Physician’s report, including name, address, phone, nature of
illness or accidents, dates of treatment, prognosis, and recommendation.
• Psychological: Memo from a Student Development Center counselor, letter
from private psychological or psychiatric service, illness, dates.
• Personal/Familial: Copy of divorce papers, police reports, obituaries,
other as relevant.
Under unusual circumstances, a student may be granted a hardship withdrawal
from only one class, while being allowed to remain in others. An example
would be a student who is passing an applied piano course and injures a finger,
thus being unable to play the piano the rest of the semester. A student would be
allowed to complete other courses being taken concurrently. The student requesting
a hardship withdrawal from one course must take all documentation to the
Assistant/Associate Dean of the college offering the course.
A request using these reasons will not be approved.
• Poor performance in one or more courses
• Registration for the wrong course
• Preference for a different professor or class section
• Failure to drop course during the drop/add period
• Failure to withdraw by the published deadline using normal proceduresGrades/ Grade Points
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