Instructions for Submitting Library Reserve Lists

 

1.  Your default login and password are the first part of your email address (e.g., jsmith).
  Once you have logged in for the first time, you should change your password to something
less easily guessed by going to My Account.

 

 

2.  To create a new course reserve list for an upcoming semester: 

 

            a. click on Course Reserve Pages

 

            b. on the left-hand side of the page next to the green X, click on

                  Add Course Reserves Page

 

            c.  Using the drop-down menu, select your department, then enter the course

                  number, course name, term and year.  All these fields are required. 

 

            d. Next, in the Optional Section, enter the password of your choice  (which

                  students will use to access your readings) and at least the section number(s),

                  total number of students allowed into the course and the Visibility Date

                  Range-- which can either be typed in or selected by clicking on the little gray

                  calendars next to each field. When you are finished, be sure to click on SAVE

                  at the bottom, or all your information will be lost!!!!

To "reactivate" materials for a course you are teaching again, all you need to do is edit
the Course Reserves Page Settings by changing the visibility dates for the page, change
the password (REQUIRED) and update the section number & number of students enrolled
in the course; all the readings will reappear on the date you set.

 

                 

3.  To add your readings to the new course page:

 

            a. If it is not already up, click on the Page Management tab at the top of the

                  screen.

 

            b. Next, click on Documents & Copyright. On the next screen, click on Add

                  Document on the top lefthand side of the screen, next to the green X.

 

            c.  Choose Add a New Document if you are listing a reading you have not used

                  before, or Select One or More Existing Documents if you know that the

                  reading you want to add to this course was used by you before and is already

                  uploaded into our Docutek system.

 

            d1.  Adding a new document which will be available online only

 

                        1. Enter title of your choice for document.  Examples:

                                    Entering a Document, by Smith

                                    Smith reading

                                    Week 1 reading

                        2.  In 2^nd box below

                                    [Optional Information, but it’s really NOT optional for you!]

                                    click on Bibliographic Information

 

                                    Next, enter a complete bibliographic citation to the reading you are

                                    listing.  A complete bibliographic citation includes author’s full

                                    name inverted (Smith, Fred G.) + full title of the book this reading

                                    came from OR the title of the journal article + publisher* (for

                                    books only) + copyright status + call number IF the UWG Library

                                    owns it + ISBN or ISSN number + journal title**, volume & issue

                                    number (if applicable) + page range + date published.

 

►When all bibliographic information has been entered, be sure to click on SAVE at the bottom, or your listing for this item will be lost!!!

 

Example of information needed for book citation:             Lakoff, George [author] Metaphors we live by [title] University of Chicago Press [publisher] copyright registered [copyright status] P106 . L235 [library call number] 0226468011 [ISBN number] 206-233 [pages you are using] 1980 [date of publication]

Example of information needed for journal article citation:   Lakoff, George [author] Our Moral Values [article title] copyright registered [copyright status] 0027-8378 [ISSN number] Nation [title of journal] 279 [volume number] 19 [issue number] 6-27 [inclusive article pages] 12/6/2004 [date of publication

 

*publisher’s name:  when you click in the publisher space, a screen will pop up allowing you to search for the publisher in our database.  If you do not find the publisher already listed, you may leave it blank.

 

**journal title:  if possible, please determine whether or not we have online access to the article you are using, because if so, copyright regulations require that we LINK to it, rather than scan the article and save a copy.  To find out about the online full-text status of any journal, use the Journal Locator (link is on Library homepage). IMPORTANT: when adding the persistent URL for an article link, DO NOT delete the proxy server prefix which is already in that field: you must ADD your link at the end of the proxy server link, or else the article will not come up off-campus!   You may have questions about this, and if so, call Carol Goodson 678-839-6507 for assistance.

 

 

            d2.  Adding a whole book which will be available on Reserve in the Library only

 

                        1. Enter title of your choice

 

                        2.  Enter full bibliographic citation as above, except you should leave page

                                    numbers field blank

 

                        3.  Under Hard Copy Information, click button labeled “This item may be

                                    checked out from the library.”

 

                        4.  In the Description block on the top to the right, indicate the time period for which this item should circulate:

                                    2 hrs. LIBRARY USE ONLY; 4 hrs. LIBRARY USE ONLY; 1 DAY; 3 DAYS; or 7 DAYS.

►When all information has been entered, be sure to click on SAVE at the bottom, or your listing for this item will be lost!!!

 

 

                        d3: adding a document which already exists in the Docutek system

                                    (i.e., you have used it in a previous semester)

 

                                    1. Click on Select one or more existing documents

 

                                    2.  Choose the document you want from the list, or if the list is too

                                                long to scan, search for it by clicking on Show search

                                                options.

 

                                    3.  When you have located the document(s) you want to use again,

                                                click in the box(es) to the left of the document(s) and when

                                                finished selecting, click on Save Selections at the top.  This

                                                will automatically add the documents you want AND all

 

Other things you can do with your Docutek pages:

 

            1 If you have access to a scanner or have documents already in digitized form,

                        you can upload them yourself so that they are immediately available to

                        your class —no waiting for the Library to do it ...

Click HERE for instructions on uploading files.

 

            2. Add email addresses of your students so they will automatically be notified

                        whenever new readings are added.

 

            3  Rearrange the order of documents so they match what you have on your

                        Syllabus

 

            4. Access statistical reports so you can tell whether students are using your

                        readings or not

 

            5.  Add links to Internet resources you want your students to use or know about