GOVERNMENT DOCUMENTS

Ingram Library of the State University of West Georgia is a partial depository. The Documents Librarian selects the items to be received from the Government Printing Office. The Documents Department processes the material.

Collection Development Policy for Government Documents

CATALOGING DOCUMENTS

• Classification
• OCLC Holdings Codes with Associated Item Types and Locations Used in the Online Catalog
• OCLC Records - Searching and Editing
• Microfiche
• Topographic Maps
• MARCIVE GPO Records, 1976-1996

  Classification

  The Superintendent of Documents classification scheme is used. Refer to the GPO sheet for formatting call numbers.

  OCLC Holdings Codes with associated item types and locations used in the online catalog

  Circulating collections

  GWCD
  Voyager item type code: govdoc
  Voyager item type name: Gov Doc
  Voyager location code: govdoc
  Voyager location name: Government Documents
  Voyager OPAC display: Government Documents (Main Floor)

  GWCD [CD] - computer file
  Voyager item type code:govdocel
  Voyager item type name: Gov Doc-Electronic
  Voyager location code: govdoccd
  Voyager location name: Government Doc-CD
  Voyager OPAC display location name: Government Documents-CD Cabinet (Main Floor)

  GWCD [DVD] - Dvd recording
  Voyager item type code: video
  Voyager item type name: Videorecording
  Voyager location code: govdoc
  Voyager location name: Gov Doc
  Voyager OPAC display: Government Documents (Main Floor)

  GWCD [Folio] - oversize items
  Voyager item type code: govdoc
  Voyager item type name: Government Documents
  Voyager location code: govdocfol
  Voyager location name: Government Doc-Folio
  Voyager OPAC display: Government Documents-Folio (Main Floor)

  GWCD [Map] [Room]
  Voyager item type code: govdoc
  Voyager ittem type name: Gov Doc
  Voyager location code: maps
  Voyager location name: Maps
  Voyager OPAC display location name: Maps (Main Floor)

  GWCD [Video]
  Voyager item type code: video
  Voyager item type name: Videorecording
  Voyager location code: govdoc
  Voyager location name: Gov Doc
  Voyager OPAC display location name: Government Documents (Main Floor)
  

  Noncirculating collections

  GWCD
  Voyager item type code: govdocnc
  Voyager item type name: Gov Doc-NC
  Voyager location code: readyref
  Voyager location name: Ready Reference
  Voyager OPAC display location name: Ready Reference (Main Floor)

  GWCD [CD] - non-circulating computer file
  Voyager item type code: govdocnc
  Voyager item type name: Gov Doc-NC
  Voyager location code: govdoccd
  Voyager location name: Government Doc-CD
  Voyager OPAC display location name: Government Documents-CD Cabinet (Main Floor)

  GWCD [Index] [Area] - books in Doc. Reference area
  Voyager item type code: govdocnc
  Voyager item type name: Gov Doc-NC
  Voyager location code: govdocref
  Voyager location name: Government Doc-Ref
  Voyager OPAC display location name: Government Documents-Reference (Main Floor)

  GWCD [Map] [Room] - non-circulating items
  Voyager item type code: govdocnc
  Voyager item type name: Gov Doc-NC
  Voyager location code: maps
  Voyager location name: Maps
  Voyager OPAC display location name: Maps (Main Floor)

  GWCG - microfiche
  Voyager item type code: microform
  Voyager item type name: Microform
  Voyager location code: govdocmf
  Voyager location name: Government Doc-Fiche
  Voyager OPAC display location name: Government Documents-Microfiche Cabinet (Main Floor)

  OCLC RECORDS
  Searching
  The most efficient method is using the numeric search label for Supt. of Documents classification (gn), which uses the classification letter followed by the numbers and excluding other letters. Examples: To search for - I 19.121:064 - enter "gn:i19121064" To search for - EP 1.104:F 31 - enter "gn:ep110431"

  Editing MARC records in OCLC

  Field 099 - Enter the Su Doc number with same spacing as 086

  Field 049 - Enter the correct Holdings Code
  List of Holdings Codes and Related Item Types and Locations

  Field 245 - Microfiche records: make sure brackets are around the GMD (subfield h)

  Field 500 - Delete note that indicates microfiche record may be sent to depository libraries