Search Procedures Committee Meeting Minutes
21 September 2000
Attending: Michael Aldrich (Chair), Valerie League (Appointed Secretary),
Debbie Novak, and Susan Smith. Carol Goodson did not attend the meeting
due to sickness. Valerie was appointed to keep the minutes by Michael.
Meeting called to order at 9:10am.
Michael reviewed information that he had received from Human Resources and
VPAA's office:
- How long do we keep hiring records? 5 years
- Michael asked for a affirmative action checklist. Pasty Barr is going
to send one to him.
- Michael asked about the application for the Clearing House applicants.
Patsy Barr is going to send one to him.
- Michael asked abut the VPAA's office paying for ads and was that all
we had to do is place the ad and complete a field purchase order for the
check. Then send the FPO and a copy of the ad to the VPAA's office for
the account number and the VPAA's signature.
We made changes in the draft policy/procedure.
- Step 1 was revised, second sentence added, stating that the committee
would be composed of members selected from the library faculty and staff.
The old second sentence was split up and bullets were added.
- Step 2 was revised. The second bulleted sentence was split up into
another set of bullets underneath stating that the material required from
an applicant would be letter of application, resume/vita, copies of
transcripts, three references with contact info.
- Step 4 was revised. Under the second bullet, Michael added links to
two sample letters for acknowledging receipt and/or non-receipt of
required application elements. This can be used by the committee, but the
committee may choose different letters if they would like.
- Step 8 was revised. Michael created a link for a Sample interview
schedule. This can be used by committee, but the committee may choose
a different schedule.
- Step 9 was revised. Michael added a link to Human Resources and he
also created a link of Sample questions that the committee may use during
the interviewing process.
- Step 12 was revised. Bullets were added: The Director will notify
Library Staff of the acceptance of the position by the successful
candidate. The chair will notify other candidates, fill out Affirmative
Action Checklist and return to officer, then gather all official materials
and ensure that they are archived for the appropriate amount of time.
Michael added a link to a Sample letter that may be used for the
candidates that were not selected. The committee may use this
letter or create one of their own.
The committee will be approving the final draft within the next week and
then it will be sent to the Department/Division Heads for approval. They
will then have a meeting with all librarians for approval.
If draft is approved we will continue on with our next charge which has
been revised.
Instead of updating the current library human resources manual to have
it reflect current classifications in the library first, we will now be
making recommendations for changes to the current HR manual first. We
have also been asked to recommend how current classifications should be
outlined. Due to the nature of the second charge, we would encourage
all library staff and faculty to attend the meetings for input.
We do not have a date setup for our next meeting at the present time.
We may possibly meet one more time in October or November may be the
soonest time that everyone's schedules will allow for a meeting.
Meeting adjourned at 10:15am.
Respectfully submitted,
Valerie League(Appointed Secretary)
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