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Charges and Payment

 

Estimates

Estimates are our best-guess cost for your job based on the description you provide. It is difficult to provide an accurate estimate over the telephone because cost depends on the specific processes to be used. Estimates made without seeing your material require assumptions that can be subject to error. Come by the Publications and Printing office to discuss your printing needs. Although appointments made in advance will be helpful, they are not required. To obtain an estimate, you will need to specify:

• Number of copies to be printed
• Number of pages or panels
• Finished size
• Type of paper
• Typesetting needs (You can provide a computer disk with paginated copy or text only.)
• Ink colors
• Number of halftones (photos)
• Finishing/binding required

Please note that an estimate is an approximation of the price only. Variables, such as editorial changes that you may make while your job is in production, a change in the number of copies printed, or changes in design that require a different production method than quoted, can affect the final cost. Because of the changing cost of production materials, estimates are good for 30 days only.

Charges and Payment Procedures

According to policies established by the University, there are 3 rate categories in the charge-back structure.

• E&G Accounts - the rate category for academic departments, administrative offices and other areas directly funded under state appropriation to the University.
• Non-E&G Accounts - the rate category for officially recognized student organizations, professional organizations of UWG faculty and staff, and auxiliary enterprise groups.
• C.O.D. or Personal - the rate category for individual students, faculty and staff.

There are two methods of payment for services rendered by Publications and Printing:

• Billing to an active Office of Business and Finance account number
• Payment by cash or check (We do not accept debit or credit cards.)

When your office, department or organization has an active account with the Office of Business and Finance, your job should be charged to that account. All academic departments, administrative offices and a number of student and professional organizations have accounts. If you do not know your account number, a staff member at our front counter can assist you. Charges billed to University accounts are sent to the Office of Business and Finance daily. Unless your print job is charged to a current University account number or arrangements have been made to be billed, payment must be made when the finished work is picked up.