University of West Georgia


Policies and Procedures
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Article I. The University
Article II.  The Office of the President
Article III. Officers of Administration
Article IV. Faculties of the University
Article V. General Policies of the Faculties
  By-Laws of the Faculties and Faculty Senate
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Revised 7/26/00


Table of Contents

ARTICLE I. THE UNIVERSITY ARTICLE II. THE OFFICE OF THE PRESIDENT ARTICLE III. OFFICERS OF ADMINISTRATION ARTICLE IV. FACULTIES OF THE University ARTICLE V. GENERAL POLICIES OF THE FACULTIES BY-LAWS OF THE FACULTIES AND FACULTY SENATE


ARTICLE I. THE UNIVERSITY
 

SECTION 1. Administrative Organization

  1.   Office of the President, University of West Georgia
    1. The President shall be elected by the Board of Regents upon the recommendation of the Chancellor, and he or she shall hold office at the pleasure of the Board. He or she shall have general responsibility for the operation of all aspects of the University (see Statutes, Article II).
    2. The General Officers of Administration reporting directly to the President shall be the Vice President for Academic Affairs, the Dean of Students and Vice President for Student Services, the Vice President of Business and Finance, the Vice President of University Advancement and the Executive Director of Institutional Research and Planning.
  2. Officers of Administration
  3. The Officers of Administration shall consist of: (1) The General Officers of Administration listed above; and (2) Major Administrative Officers including deans of the several colleges, the Graduate School, the Registrar, the Director of Admissions, the directors of the other academic units as listed in Article I, Section ID, and the chairs of the various departments. These officers have the duties enumerated in Article III.
  4. Instructional Components of the University
  5. The instructional components of the University shall be organized into four units. Each of these administrative subdivisions of the University shall have for its purpose the providing of instruction and supporting research in one of the general academic areas of study and investigation. The chief executive officer of each unit shall be a dean who shall coordinate such instruction and research in his or her assigned area. The faculty of each college and of each department shall consist of all professors, associate professors, assistant professors, instructors, lecturers, and senior lecturers employed to work in the instructional, administrative, or research activities of that college or department.
    1. The Graduate School shall administer all graduate work of the University. The Dean of the Graduate School is the Chief Executive Officer and the Committee on Graduate Studies is the policy-recommending body of the Graduate School. The Graduate Faculty shall be recommended by the Committee on Graduate Studies and appointed by the President.
    2. The College of Arts and Sciences, Richards College of Business, and the College of Education shall each include departments appropriate to their respective areas of academic responsibility.
    3. The Honors College shall administer all  courses, program requirements, and policies for the Honors Program and Advanced Academy.  The Honors College Dean is the Chief Executive Officer of this unit and is to be advised by the Honors Program Committee
  6. Other  Academic Units
    1. The Continuing Education/Public Services Unit, supervised by a director, shall be responsible for the coordination of the continuing education and special work shops.
    2. The Department of Learning Support and Testing, supervised by a chair and reporting to the Vice President for Academic Affairs, shall be responsible for the coordination of the Learning Support Program in cooperation with the appropriate academic and administrative agencies of the University and in accordance with the policies of the Board of Regents and the University System of Georgia.
    3. Information Technology Services, supervised by a director, shall be responsible for supervision and use of the University automatic data processing facilities; consultation with all segments of the University concerning data processing problems and possibilities; assistance in the development, within academic departments, of computer science courses; and assistance in the use of data processing for research.
    4. The Library, supervised by the Director of Libraries, shall be responsible for all books, maps, charts, music scores, paintings, photographs, prints, manuscripts, and similar documents purchased with University funds or acquired in any manner by the University, except those of an administrative nature and except such as are used solely in the internal work of the several colleges and departments and paid for with college or department funds or otherwise acquired by colleges or departments. Also, the Director of Libraries shall be responsible for coordinating the purchase, distribution, utilization and maintenance of such audio-visual equipment as is used on a university-wide basis, for planning, and producing instructional materials for use by faculties of the several colleges, for advising and assisting the colleges in the procurement and use of instructional materials, and for the operation of the University radio station and the University television facility.
    5. The Special Programs Unit, supervised by a director, shall be responsible for off-campus programs, weekend and evening programs, and external degree programs.
    6. The Office of Sponsored Operations, supervised by a director, shall be responsible for monitoring institutional performance under grants and contract and shall encourage and assist faculty in seeking external funding through grants of various sorts.
  7. Councils
    1. The President's Advisory Committee shall be the immediate advisory body to the President. The President shall appoint persons to this committee with whom he or she will consult on a regular basis to advise him or her on the administration of the University. This Committee shall consist of: a. Persons in administrative positions reporting directly to the President; and b. Such other persons as the President believes will provide advice for the orderly, effective, and efficient administration of the Committee's affairs. Appointments shall be annual at the beginning of the fiscal year, and the University community shall be informed in writing of the Committee's membership at that time. If any changes are made during the year, the President shall notify the University community, in a timely manner and in writing, of any appointments, removals, or resignations.
    2. The Administrative Council shall be the chief advisory body for administrative activities in the academic operations of the University. It shall consist of the Vice President for Academic Affairs (chair), Dean of Students and Vice President for Student Services, Deans of the Graduate School, Arts and Sciences, Business, Education and Honors College; the Executive Director of Institutional Research & Planning; Directors of Continuing Education/Public Services, Information Technology Services and the Library; the chair of the Institutional Studies and Planning Committee of the Faculty Senate; and the President of the Student Government Association.
    3. The Planning Council shall be an advisory body to the President on long-range development of the University. It shall be expected to oversee the creation of a variety of plans extending three or more years into the future. Members of the Council shall be appointed by the President from the administration, faculty, students, alumni and the community. It shall have no policy-making powers.
    4. The President's Advisory Committee, the Administrative Council, and the Planning Council, when requested by the President, shall advise on policy recommendations forwarded to the President by the Faculty Senate.
  8. Modification

  9. The President, in consultation with representatives of the University community, shall determine the divisional organizational structure necessary for the orderly, effective, and efficient administration of the University’s affairs. The heads of the divisions shall recommend for the President’s approval, the organizational structures that pertain to their divisions.
    Appointments shall be annual at the beginning of the fiscal year, and the University community shall be informed in writing at that time of the organizational structure and the incumbents of all positions at two levels below that of the President. If any changes are made during the year, the President shall notify in a timely manner the University community in writing of any appointments, removals, or resignations.
ARTICLE II. THE OFFICE OF THE PRESIDENT

SECTION 1.  The President

 The President shall be the executive head of the University and of all its departments, and shall exercise such supervision and direction as will promote efficient operation of the institution. The President shall be elected by the Board of Regents upon the recommendation of the Chancellor and shall hold office at the pleasure of the Board of Regents. He or she shall be responsible to the Chancellor for the operation and management of the University, and for the execution of all directives of the Board of Regents and the chancellor. (See Section 203.02.05, The Policy Manual , Board of Regents.)

  1. His or her  major duties are as follows:
    1. To provide educational leadership by encouraging good teaching, sound learning, and innovation in educational processes.
    2. To promote good management within the University by exercising such supervision and direction as will assure efficiency in the work of every college, unit, office, and service of the University.
    3. To engage in planning for the future development of the University through recommendations to the General Faculty and the Board of Regents.
    4. To be the official medium of communication for the University, between the University and the public, the Faculties and the Chancellor, the Faculty Senate and the Chancellor, the Faculty Senate and the Student Body, the Student Body and the Chancellor.
    5. To exercise such additional powers as may be assigned or set forth by the Board of Regents.
  2. In the implementation of these duties, the President or his or her designee shall:
    1. Prepare the annual budget of the University for presentation to the Board of Regents.
    2. Recommend annually to the Board of Regents, through the Chancellor, the appointment or reappointment of members of the General Faculty and all other employees of the institution, the salary of each, and all promotions and dismissals.
    3. Have the right and authority, with the approval of the Chancellor, to fill vacancies in the General Faculty and the staff between meetings of the Board of Regents with the understanding that these appointments shall be temporary until approved by the Board.
    4. Appoint such special committees as are necessary to advise and assist him or her in planning and administration.
    5. Have suspensive veto over all legislation or other actions of the Faculties of the University, Senate, Councils or other legislative bodies of the University.
    6. Upon recommendation of the appropriate faculties, confer all degrees and issue diplomas in evidence thereof.
    7. With the approval of the Board of Regents, grant leaves of absence to faculty members and, in the case of extended illness of any employee, make such salary arrangements as appear fair and equitable to the individual and the University, subject to regulations and approval of the Board of Regents.
    8. Recommend to the Board of Regents, through the Chancellor, repairs to existing buildings, construction of new buildings, and other matters relative to the operation of the physical plant of the University.
    9. Serve as chair and presiding officer of the General Faculty and of the Faculty Senate.
    10. Decide all questions of the interpretation of these Statutes and determine the nature and extent of the jurisdiction proper to the faculties of the colleges, the General Faculty, the councils, committees, and the several administrative officers for which provision is made in these Statutes. He or she shall settle all questions of conflict of jurisdiction that may arise between any legislative bodies of the University or between them and the administrative officers. From the decision of the President on such matters, appeal may be made to the Board of Regents through the Chancellor as provided in Article IX, By-Laws of the Board of Regents.
    11. Prepare an annual report for the Chancellor and Board of Regents.
  3. Modification
     The President, in consultation with representatives of the University community, shall determine the divisional organizational structure necessary for the orderly, effective, and efficient administration of the University’s affairs. The heads of the divisions shall recommend for the President’s approval, the organizational structures that pertain to their divisions.
    Appointments shall be annual at the beginning of the fiscal year, and the University community shall be informed in writing at that time of the organizational structure and the incumbents of all positions at two levels below that of the President. If any changes are made during the year, the President shall notify in a timely manner the University community in writing of any appointments, removals, or resignations.
ARTICLE III. OFFICERS OF ADMINISTRATION

SECTION 1.  General Officers of Administration

  1. The V ice President for Academic Affairs shall be the chief advisor to the President and be responsible to the President for coordinating the educational programs and research activities of the University: for supervising the activities of the various colleges and academic units; and for enhancing the quality of instruction, research, and learning. In the absence of the President, he or she shall fulfill the responsibilities of the President.
    1. His or her major duties shall be as follows:
      1. To promote the development of educational programs and research activities which fulfill the responsibilities assigned to the University by the Board of Regents and which meet the needs of students and the geographical area served.
      2. To unify and harmonize the collective efforts of the instructional corps and the academic administration.
      3. To exercise general control over the utilization of resources allocated to the University for the support of instruction and research, and thus monitor the scheduling of courses of instruction.
      4. To monitor the formulation, publication, and enforcement of academic regulations and policies.
      5. To encourage the development of reward systems designed to enhance the quality of instruction, research, and learning.
      6. Coordinate activities in the following areas: Advisement, Testing, Advanced Placement, and the Honors Program.
    2. In the implementation of these duties, the Vice President for Academic Affairs shall:
      1. Create administrative policies and procedures designed for the following purposes: to develop an administrative team which will enhance the welfare of the students, the University, and the community; to promote the goals assigned to the University by the Board of Regents; to enforce the policies of the Board of Regents, the University of West Georgia Statutes, and the academic regulations of the faculty; to enhance the quality of instruction, research, and learning; and to maximize the wise and efficient use of institutional resources.
      2. Study the future development of the University, including major changes in curricula and the need for additional human and physical resources, and recommend to the President priorities for the assignment of offices, classrooms, laboratories and equipment, and for the acquisition and use of additional resources.
      3. Encourage the development of reward systems which embody procedural due process and evaluative fairness and are designed to retain the most competent faculty and academic administration possible.
      4. Recommend to the President all appointments and reappointments to the faculties and academic administration: non-renewals of contract; change in salary, rank, and tenure; leaves of absence; and dismissals for cause.
      5. Maintain the official personnel and professional records of the members of the faculty and officers of administration.
      6. Supervise sponsored research, the preparation of the instructional and research budgets, the academic schedule, requests for grants, and the University Catalog.
      7. Recommend to the President the allocation of institutional resources and the assignment of specific duties to the various colleges, units, and departments.
      8. Direct the preparation and distribution of statistical reports and memoranda which will assist the faculties of the University and academic administration in understanding the goals of the University and in fulfilling their responsibilities.
      9. Supervise the preparation of, and submission of (by July 1 of each year), an annual report evaluating the instructional corps, the academic administration, and the educational programs and research activities of the University.
      10. Authorize individual exceptions to academic regulations in the best interest of students and/or the University.
      11. Perform such other duties as may be assigned to him or her by the President.
    3. The Vice President for Academic Affairs shall be a person of professorial rank. He or she shall be Vice-Chair of the General Faculty, Vice-Chair of the Senate, Chair of the Administrative Council, Vice-Chair of the President's Advisory Committee, and an ex-officio member of all standing committees of the Senate.
  2. The Vice President of  University Advancement shall report to the President.
  3.  
    1. His or her major duty shall be to coordinate the following activities: Public Relations, Publications and Printing, Development and Alumni Affairs, Intercollegiate Athletics.
    2. In the implementation of this duty, he or she shall:
      1. Supervise and coordinate all activities having as their objective the establishment of closer and more cordial relations between the University on the one hand and alumni, prospective students, the community, and the general public on the other.
      2. Represent the University, from time to time, at public occasions and other events and have overall responsibility for coordinating all special events such as ceremonies, dedications, graduations, conferences, convocations, etc.
      3. Have administrative responsibility for the technical preparation of all official university publications.
      4. Have overall responsibility for the dissemination of news and for relations with representatives of the mass communications media and serve as the institutional spokesperson as directed by the President.
      5. Assist the Director of Admissions in the recruiting of students.
      6. Prepare and submit to the President an annual report and an annual budget.
  4. The Vice President of  Business and Finance shall report to the President.
    1. His or her major duty shall be to coordinate the activities assigned to: the Business Office, Budgeting Office, Personnel Office, Auxiliary Enterprises, Physical Plant Operation, Campus Security, and Campus Development.
    2. In the implementation of this duty, he or she shall:
      1. Have charge of the financial operations of the University and have custody and control of all its funds and securities.
      2. Be responsible for the installation and administrative direction of all accounting records and procedures, the preparation and interpretation of all financial reports, and the proper functioning of internal auditing procedures.
      3. Assist the President in the preparation of the University budget, resource allocation, and control of budget operations.
      4. Maintain adequate records of all contracts and leases, compile cost analyses, and supervise the preparation of statistical reports.
      5. Keep proper books of account fully setting forth the financial condition and transactions of the University, and exercise general supervision over all accounts of officers of the University which have to do with the receipts and disbursements of funds. Such officers shall keep their accounts in such manner and render to him or her such statements as he or she may require.
      6. Examine all accounts, claims, and demands against the University. No money shall be drawn from the treasury to pay such accounts, claims, or demands, unless they are found by him or her to be correct and unless there is money in the treasury legally available for payment thereof.
      7. Receive any and all funds paid to the University from any source in the name of the University.
      8. Upon approval by the President, but without any liability attaching to the Board of Regents, permit the Cashier to act as treasurer for student organizations and other organizations provided such accounts are kept separate from University accounts.
      9. Be empowered to sign checks for the University, or to delegate such power, with the approval of the Treasurer of the Board of Regents.
      10. Have charge of all the physical property of the University, except educational equipment and apparatus, and be responsible for buildings, utilities, apparatus, real estate, the warehouse, university vehicles, repairs and upkeep of the buildings and grounds, and the moving, alteration, repair, construction, etc., of equipment and apparatus.
      11. Exercise direct administrative control over the allocation, reallocation, use and alteration of space throughout the University plant, conferring with the Vice President for Academic Affairs with respect to space assigned for instructional purposes or faculty use, and reporting to the President with respect to all other disposition of space.
      12. Be responsible for the operation of the auxiliary enterprises, including dormitories, dining hall, health services, bookstore, postal service, and such other auxiliary enterprises as may from time to time be added.
      13. Supervise the work of the Director of Human Resources and in consultation with the President and appropriate staff members employ skilled and unskilled labor, and fix the hours and wages of such skilled and unskilled workers.
      14. Prepare an annual report and an annual budget.
    3. The Vice President of Business and Finance shall be a member of the General Faculty and a member of the President's Advisory Committee.
  5. The  Dean of Students and Vice President of Student Services shall report to the President.
    1. His or her major duty shall be to coordinate the following activities: Admissions, Registration and Records, Enrollment Management, Counseling, Financial Aid, Placement, Cooperative Education, Internship Programs, Orientation, Housing, Health Services, Student Activities, Student Discipline and Due Process, Intramurals.
    2. In the implementation of this duty, he or she shall:
      1. Encourage the development of programs, policies, and procedures which are designed to promote the goals of the University, to fulfill the educational needs of students, and to enhance the quality of the student services under his or her supervision.
      2. Make recommendations to the President concerning all substantive changes regarding personnel under his or her supervision and other matters pertaining to the general welfare of the University.
      3. Be responsible for enforcing the rules and regulations of the Board of Regents, the Statutes of University of West Georgia, and duly enacted policies of the University and of the units under his or her supervision.
      4. Recommend to the President an annual budget with written justifications for personnel services including leaves, released time and administrative support; supplies, equipment, and travel requests. This budget also shall include contingency priority plans based on anticipated budget increases or decreases.
      5. Submit to the President an annual report evaluating the educational programs and research activities assigned to the units listed in D 1 above. Documentation supporting this evaluation shall be incorporated in the appendix of the report.
      6. Perform such other duties as may be assigned to him or her by the President.
    3. The Dean of Student Services shall be a member of the General Faculty, the President's Advisory Committee and the Administrative Council. He or she shall have direct supervisory authority over the directors or other supervisors of the units described in D 1 above.
    4. The Registrar shall be appointed by the President and report directly to the Dean of Student Services. He or she shall maintain accurately the academic records of all students and shall carry out such additional duties as may be assigned by the Dean of Student Services. The Registrar shall be a member of the General Faculty.
    5. The Director of Admissions shall be appointed by the President and report directly to the Dean of Student Services. He or she shall be charged with the responsibility for the admission of all undergraduate students. The Director of Admissions shall be a member of the General Faculty.
  6. The Director of Institutional Research and Planning shall report to the President. He or she shall have responsibilities which include but are not limited to the following:
    1. Authority and resources necessary to coordinate the institutional assessment function as defined by Board of Regents Policy, and the Southern Association of Universities and Schools Commission on University Criteria.
    2. Serve as advisor to the President and the President's Advisory Committee on compliance issues and be responsible for monitoring institutional performance in addressing Federal regulations, State law, Board of Regents policy, accrediting agency criteria and standards, and Georgia State Post Secondary Review Entity mandates.
    3. Coordinate institutional planning, institutional research, and institutional assessment.
    4. Serve at the pleasure of the President as a member of University-wide councils, boards, and committees; as the University representative to the University System Administrative Committee on Institutional Research and Planning; and as the University representative/liaison to the Georgia Post Secondary Review Entity.
F. Modification The President, in consultation with representatives of the University community, shall determine the divisional organizational structure necessary for the orderly, effective, and efficient administration of the University’s affairs. The heads of the divisions shall recommend for the President’s approval, the organizational structures that pertain to their divisions.
Appointments shall be annual at the beginning of the fiscal year, and the University community shall be informed in writing at that time of the organizational structure and the incumbents of all positions at two levels below that of the President. If any changes are made during the year, the President shall notify in a timely manner the University community in writing of any appointments, removals, or resignations.
SECTION 2.  Other Officers of Administration
  1. The Deans of the several colleges shall report to the Vice President for Academic Affairs.
  2.  
    1. The major duty of each dean shall be to coordinate the educational programs and research activities assigned to the college of which he or she is dean.
    2. In the implementation of this duty, he or she shall:
      1. Encourage the development of programs, policies, and procedures which are designed to promote the goals of the University, to fulfill the educational needs of students, and to enhance the quality of instruction, research, and learning in the areas under his or her supervision.
      2. Make recommendations to the Vice President for Academic Affairs concerning all substantive changes regarding personnel under his or her supervision and other matters pertaining to the general welfare of the University.
      3. Be responsible for enforcing the rules and regulations of the Board of Regents, the Statutes of University of West Georgia, and duly enacted policies of the University and of the college to which he or she is assigned.
      4. Recommend to the Vice President for Academic Affairs an annual budget with written justifications for personnel services including leaves, released time, and administrative support; supplies, equipment, and travel requests. This budget also shall include contingency priority plans based on anticipated budget increases or decreases.
      5. Submit to the Vice President for Academic Affairs an annual report evaluating the educational programs and research activities assigned to his or her college. Documentation supporting this evaluation shall be incorporated in the appendix of the report.
      6. Perform such other duties as may be assigned to him or her by the Vice President for Academic Affairs.
    3. The deans shall be members of the General Faculty and of the Administrative Council. Each dean shall have direct supervisory authority over the department chairs assigned to the college of which he or she is dean.
  3. The  Directors of Activities Relating to Instruction, including Information Technology Services, Library, Special Programs, and Continuing Education/Public Services, shall report to the Vice President for Academic Affairs.
    1. The major duty of each director is to coordinate the activities assigned to the unit for which he or she is responsible.
    2. In the implementation of this duty, he or she shall:
      1. Encourage the development of programs, policies, and procedures which are designed to promote the goals of the University, to fulfill the educational needs of students, and to enhance the quality of instruction, research, and learning in the areas under his or her supervision.
      2. Make recommendations to the Vice President for Academic Affairs concerning all substantive changes regarding personnel under his or her supervision and other matters pertaining to the general welfare of the University.
      3. Be responsible for enforcing the rules and regulations of the Board of Regents, the Statutes of University of West Georgia, and duly enacted policies of the University and of the units under his or her supervision.
      4. Recommend to the Vice President for Academic Affairs an annual budget with written justifications for personnel services, including leaves, released time and administrative support; supplies, equipment and travel requests. This budget also shall include contingency priority plans based on anticipated budget increases or decreases.
      5. Submit to the Vice President for Academic Affairs an annual report evaluating the programs and activities assigned to his or her unit. Documentation supporting this evaluation shall be incorporated in an appendix to the report.
      6. Perform other duties assigned to him or her by the Vice President for Academic Affairs.
    3. The directors shall be members of the General Faculty and of the Administrative Council. They shall have direct supervisory authority over the units listed above.
  4. The  department chairs shall report to the deans of their respective college.

  5.  
    1. The major duty of each department chair is to coordinate the educational programs and research activities assigned to the department of which he or she is the chair.
    2. In the implementation of this duty, he or she shall:
      1. Routinely consult with members of his or her department on all substantive matters.
      2. Encourage the development of programs, policies, and procedures designed to promote the goals of the University, to fulfill the educational needs of students, and to enhance the quality of instruction, research, and learning in the areas under his or her supervision.
      3. Make recommendations to the dean of his or her college concerning all substantive changes regarding personnel under his or her supervision and other matters pertaining to the general welfare of the University.
      4. Be responsible for enforcing the rules and regulations of the Board of Regents, the Statutes of University of West Georgia, and duly enacted policies of the University, the college, and the department to which he or she is assigned.
      5. Submit to the dean of his or her college an annual budget and an annual report in the form prescribed by the dean of the college.
      6. Perform such additional duties as may be assigned to his or her college.
      7. Department chairs shall be members of the General Faculty. Each chair shall have direct supervisory authority over the instructional corps assigned to his or her department.
  6. Modification
The President, in consultation with representatives of the University community, shall determine the divisional organizational structure necessary for the orderly, effective, and efficient administration of the University’s affairs. The heads of the divisions shall recommend for the President’s approval, the organizational structures that pertain to their divisions.
Appointments shall be annual at the beginning of the fiscal year, and the University community shall be informed in writing at that time of the organizational structure and the incumbents of all positions at two levels below that of the President. If any changes are made during the year, the President shall notify in a timely manner the University community in writing of any appointments, removals, or resignations.
ARTICLE IV. FACULTIES OF THE University

 Section 1. Role and Function of the  Faculties

  1. Faculty Workload
    1. Faculty are expected to teach four 3-hour courses or the equivalent per semester, unless a portion of that time is reassigned for administrative, research, or other purposes approved by the Dean or a lesser load is required to maintain specialized accreditation (e.g., AACSB).
    2. Faculty are expected to assume their fair share of academic advising, registration duties, club sponsorships, and departmental committee work.
    3. Faculty are expected to accept a reasonable share of institution-wide service activities, including institutional governance, when selected. However, faculty also are expected to exercise prudence in accepting such service, so that they are not taking on a disproportionate or unduly burdensome load that interferes with teaching and research.
    4. Faculty are expected to have an on-going research and professional development agenda, to share the agenda with their department chair, and to make progress annually in addressing the agenda.
    5. Faculty are expected to engage in public and professional service activities as time and opportunity allows.
    6. Faculty are expected to average no more than one day a week in any approved outside employment.
    7. Faculty may not be paid for teaching overloads during the regular academic year and will not be assigned overloads unless they are agreeable and compensatory time is provided within the subsequent two semesters.
    8. Summer teaching is optional, depends on need, and is limited to no more than 9 credit hours for the summer semester.
  1. Role and Function of the  General Faculty

  2.  
    1. Subject to approval by the President, the Chancellor and the Board of Regents, the General Faculty has primary authority and responsibility in formulating policy and rules and regulations in all matters concerning curriculum (including, but not limited to, programs and courses of study, major field requirements, core curriculum, and individual courses), to conduct and schedule classes and final examinations, to set requirements for graduation, and to specify the educational standards of the University.
    2. Subject to approval by the President, the Chancellor, and the Board of Regents, the General Faculty shall formulate policies for admission, registration, dismissal, and academic discipline of students.
    3. The General Faculty shall participate with the administration in the formulation and maintenance of policies for:
      1. Appointments, promotions, tenure, salaries, dismissals, and discipline of faculty and academic administrators.
      2. Operation of the library and Information Technology Services.
      3. The preparation of the academic calendar, including the setting of dates for commencement exercises and academic convocations.
    4. The General Faculty shall participate with the administration and properly constituted representative student groups in the formulation and maintenance of policies for the following matters:
      1. Student publications, financial aid, and housing.
      2. Intercollegiate athletics.
      3. Student organizations (including fraternities and sororities).
      4. All other student activities and affairs.
    5. Subject to the approval of the President, the General Faculty, in exercising its responsibilities, duties and powers, may establish such committees, councils, and other bodies and may delegate such of its powers and functions as it deems expedient, provided that adequate supervision and review of the actions of committees, councils, and other bodies are maintained.
  3. Role and Function of the  Graduate Faculty

  4. The Graduate Faculty may consider any question related to the organization, conduct or policies of graduate programs provided that before final action is taken such question shall be referred to the Committee on Graduate Studies for its recommendation. Through the Committee on Graduate Studies, the Graduate Faculty shall formulate and recommend policies pertaining to graduate studies and shall consider all proposals, reports, and other matters germane to the graduate program.
  5. Role and Function of the Several  Colleges

  6. The organizational structure and procedures required for conducting academic business in each college, and the Irvine Sullivan Ingram Library, shall be based on the principle of representative faculty participation as reflected in the Statutes. College business not affecting other units of the University and not in conflict with Senate policy shall be channeled directly to the appropriate administrative units on the college or University level, and reported to the Senate for information. College business affecting other units of the University shall be channeled through the appropriate committee of the Senate. When necessary, the Senate will determine whether any specific item is an internal college matter or a University matter, and whether action of the separate colleges was taken on the basis of representative faculty participation.
Section 2.  Faculty Senate Organization
  1. Composition of the Senate (Revised August 1986)

  2. The Senate shall be comprised solely of members of the General Faculty as defined in Article I, Section 2 C of these Statutes. Its membership shall include:
    1. The President, who shall be the chair and preside;
    2. The Vice President for Academic Affairs, an ex-officio (nonvoting) members, who shall serve as vice-chair and preside in the absence of the President;
    3. Twenty-eight duly elected senators apportioned as follows: College of Arts and Sciences, twelve; Richards College of Business, six; College of Education, eight; and the Library, two. No department of any unit shall be represented by more than one senator unless a unit has fewer departments than its allotted number of senators. In no case shall departmental representation exceed two senators.
    4. Executive Secretary
  3. The  Executive Secretary
  4. An ex-officio (nonvoting) Executive Secretary shall be elected by the Senate for a period of two(2) years from nominees submitted, one(1) faculty member from each academic unit listed in A (3). His or her duties shall be to prepare and maintain the official records of the Senate, to receive committee reports, to supervise the operational affairs of the Senate, and to serve as official liaison between the committees and the Senate and between the academic units and the Senate.
  5. Election of the Faculty Senate
    1. Senators shall be elected for a term of three (3) years from the General Faculty, excluding the Officers of Administration named in Article III. Academic department chairs, however, shall be eligible for election. Terms shall be staggered with one-third elected each year. No senator shall be eligible for re-election until one (1) year after completion of his or her previous term. Unexpired terms due to permanent loss of a senator shall be filled by election from the unit of the senator whose term is to be filled. Serving out an unexpired term does not exclude a senator from consideration at the next election.
    2. In case of a temporary vacancy of at least one semester, a replacement shall be elected by the unit of the absent senator to serve during his or her absence.
    3. By February 15 of each year the Executive Secretary shall notify, in writing, the dean or head of each unit and the Vice President for Academic Affairs of the number of Senate positions to be filled by each unit.
    4. All members of a unit who meet the requirements set forth above are eligible to be elected as senators. To be elected a person must receive a majority of the votes cast at a meeting of the members of his or her unit which has been called for that specific purpose. That meeting should be held before April 7, and must be announced at least two weeks prior to being held. Senators shall be elected on a basis of representative faculty participation, and consistent with the provisions of A (3) above, and shall be inaugurated at the last meeting of the Faculty Senate in spring semester.  (The newly constituted Senate - and its committees shall begain office the first meeting of Summer semester.)  The dean or head of each unit shall notify, in writing, the Executive Secretary of the Faculty Senate and the Vice President for Academic Affairs the election results by the agenda deadline for the final Spring semester meeting ot the Faculty Senate.
    5. The composition of the Senate shall be reviewed every five (5)  years by an ad hoc committee appointed by the President. When revisions in numbers or representation are made, the terms of newly elected senators shall be modified, if necessary to one-year, two-year, or three-year terms to maintain a balanced rotating membership among units.
    6. Every two(2) years, each unit is notified by February 15 that the Executive Secretary's position is to be filled. Each unit shall submit a nominee for Executive Secretary of the Senate. Each nominee must meet the requirements set forth for senators and must have served on the Senate during the past three (3) years. The voting procedures and regulations used for electing senators will be used.
    7. The Senate shall elect the Executive Secretary from the slate of nominees from the four (4) units at the first Summer semester meeting of the newly elected senators. The retiring Executive Secretary shall continue his or her duties for the election meeting.
    8. Unexpired terms of an Executive Secretary shall be filled by the same procedure used in the initial election.
  6. Standing Committees, Purpose
  7. The Senate shall empower standing committees (listed in F below) to recommend policy and/or procedures on all matters appropriate to their respective areas of concern. In addition to recommending policy on matters within its purview, each standing committee shall be responsible for working with the administration in a liaison capacity to help ensure effective communication with regard to policy implementation. The effective working system of the Senate, then, will consist of the standing committees. The Senate reserves the right to resolve all jurisdictional and procedural questions that might arise among the committees.
  8. Standing Committees, Functions
  9. In order to fulfill its purposes with representation from its membership, each standing committee shall set meetings that do not conflict with the contractual obligations of its members.
  10. Standing Committee, Membership (Revised by vote of Faculty, February 1, 1982)
    1. Undergraduate Academic Programs. Purposes: to recommend policy and procedures concerning undergraduate degrees and academic programs (including majors, concentrations, and minors), continuing education, core curriculum, and individual undergraduate courses; to approve all undergraduate course additions or deletions from the curriculum and any reorientation of existing programs.
    2. Membership: Senate 5 (2 Arts and Sciences, 1 Business, 1 Education, 1 Library); Faculty 8 (4 Arts and Sciences, 2 Business, 2 Education); Students 2 (their major representing different colleges). Total membership: 15 The Registrar is a non-voting, ex-offico member.  College Deans and their representatives are excluded from membership.
    3. Academic Policies and Procedures . Purpose: to recommend policy concerning advisement, undergraduate admissions and retention, registration, University calendar, class scheduling, final examinations and examination scheduling, commencement, and catalogs--including catalog content; to hear undergraduate student petitions for exceptions to academic policy, including graduation requirements, as authorized by the Vice President for Academic Affairs.  Membership: Senate 3 (1 Arts and Sciences, 1 Business, 1 Education); Faculty 9 (5 Arts and Sciences, 1 Business, 2 Education, 1 Library) Administration 3; student 1. Total membership: 16
    4. Faculty and Administrative Staff Personnel. Purpose: to recommend policy concerning appointments, promotions, tenure, salaries, benefits, grievances, discipline and dismissals; to hear and make recommendations in grievance, discipline and dismissal cases. Membership: Senate 5 (2 Arts and Sciences, 1 Business, 1 Education, 1 Library); Faculty 11 (6 Arts and Sciences, 1 Business, 4 Education); Administration 2; students 0. Total Membership: 18
    5. Learning Resources. Purpose: to recommend policy, make procedural recommendations and organizational and developmental recommendations for library, faculty and institutional research. Membership: Senate 3 (2 Arts and Sciences, 1 Education): Faculty 7 (5 Arts and Sciences, 1 Business, 1 Education); Administration 2, students 2. Total membership: 14
    6. Student Life.  Purpose: to recommend policy and procedures concerning financial aid, housing, health and food services, counseling services, student security and safety, student discipline, student publications, student organizations, and other student matters referred to the committee.  Membership: Senate 2 (1 Arts & Sciences, 1 Education), Faculty 7 (5 Arts & Sciences, 1 Business, 1 Education), Administration 1, Students 4 (3 undergraduate, 1 graduate), Library 1. Total membership: 15
    7. General University Matters. Purpose: to recommend policy and procedures for public relations, convocations, campus security and safety, telephone services, mail services, parking and traffic control, physical plant problems, etc. Membership: Senate 2 (1 Arts and Sciences, 1 Business); Faculty 8 (5 Arts and Sciences, 2 Education, 1 Library); Administration 2; Students 2. Total membership: 14
    8. Institutional Studies and Planning. Purpose: to recommend policy concerning University purposes and goals (and to evaluate their degree of suitability and attainment), academic planning and growth, and campus development. Membership: Senate 3 (1 Arts and Sciences, 1 Business, 1 Education); Faculty 5 (3 Arts and Sciences, 1 Education, 1 Library); Administration 6; Students 2. Total membership: 16
    9. Intercollegiate Athletics Committee. Purpose: To recommend policy and procedures concerning athletic admission standards, athletic budgets, program expansion or reduction, and membership in associations; and to oversee the enforcement of conference, association, and accreditation rules and regulations. Membership: Senate 3 (1 Arts and Sciences, 1 Business, 1 Education): Faculty 4 (1 Arts and Sciences, 1 Business, 1 Education, 1 Library); Administration 2; Students 3; Ex-officio (Non Voting)--The Director of Athletics and the NCAA Representative. Total Membership: 14 (Approved by Faculty Senate, Fall'91)
    10. Committee on Graduate Studies. Purpose: to recommend policy and formulate procedures concerning graduate admissions, graduate transfers, admission to candidacy, eligibility for graduation, petitions and appeals, and graduate faculty membership, to approve all graduate course additions or deletions from the curriculum and any reorientation of existing graduate programs, to recommend proposals for graduate degree programs to the Senate through the Vice President for Academic Affairs. Membership: Dean of the Graduate School, the department chair or coordinator of each graduate program, three members elected at large annually from the graduate faculty (these members must come from separate colleges), and one graduate student selected by the Committee on Graduate Studies.
    11. Honors College Committee. Purpose: to recommend policy and formulate procedures concerning Honors College admission and retention criteria, Honors College advising and curriculum matters, petitions and appeals, and the annual Honors Convocation; to recommend proposals for recognizing Honors College student achievements through the University Commencement program and other appropriate means; and to recommend means to attract prospective Honors College students, and to provide Honors College students amenities and advantages consistent with national patterns of excellence to the Senate through the Vice President for Academic Affairs.  Membership:  Dean of the Honors College, Director of the Advanced Academy of Georgia, President of the Honors Council, the Registrar or his or her designee, the Director of Admissions or his or her designee, the Director of Residence Life or his or her designee, are ex-officio members.  There shall be five faculty members from the College of Arts and Sciences, two from the Richards College of Business, and two from the College of Education.  The Dean or his or her designee shall preside at Committee meetings and represent the Committee in all matters.  The Committee shall elect one of its members to record action minutes. Members will serve 3 year terms and are eligible for consecutive terms.
    12. Technology Planning Committee. Purpose: To acssess and recommend policy and procedures that contribute to the fulfillment of UWG's technology vision.  That vision is "... to integrate information technology into West Georgia's academic and administrative mission to ensure that students, faculty, staff, and the community are well prepared for life in a knowledge-based and technologically dynamic society."   Once a year, the TPC will produce a Yearly Evaluation of Campus IT, which will include:
      1. An assessment of campus annual reports, area assessments and other documents that provide evidence that the university is actively participating in the strategies articulated in the UWG IT Strategic Plan.
      2. An evaluation of existing campus policies related to the allocation and use of technology to ensure that academic and administrative needs are adequately addressed.
      3. A summary of the committee's findings and any recommendations for increased activity to fulfill participation in the IT Strategic Plan and/or recommendations for changes, additions or other improvements to the UWG IT Strategic Plan and accompanying process.
Membership: Senate 2 (1 Arts and Sciences, 1 Business or Education); Faculty 6 (3 Arts and Sciences, 1 Education, 1 Business, 1 Library); Administration 5 (2 Academic Affairs, 1 Arts and Sciences, 1 Business and Finance, 1 Student Services); Students 3 (Appointed by the SGA). Total membership: 16, with members representing the Senate and faculty serving for staggered three-year terms.
  1. Standing Committees, Restriction on Membership
    1. In establishing its committees, the Senate shall assign to the first eight (8) committees Senators from among its eligible members with the provisions that no committee shall have more than two senators from any one college. The administration members designated in Article IV, sectionF (excluding those identified by role in the statutes) shall be appointed by the Vice President for Academic Affairs. The undergraduate students shall be chosen in the manner determined by the Student Government Association General Assembly. Graduate students shall be appointed by the Committee on Graduate Studies.
    2. The President, Vice President for Academic Affairs, and Executive Secretary of the Senate shall not be eligible to serve on the standing committees of the Senate, except in an ex-officio (nonvoting) capacity, and no faculty representative shall serve on more than one committee (other than the Committee on Graduate Studies).
    3. The faculty representatives on the committees shall be elected from faculty excluding the Officers of Administration named in Article III. Academic department chairs, however, shall be eligible for election. The faculty representation, including senators, on each committee (except the Committee on Graduate Studies and the Honors College Committee) shall be assigned to various committees as outlined in F above.  
    4. The Executive Secretary shall notify, in writing, the deans of Arts and Sciences, Business and Education; the Director of the Library; and the Vice President for Academic Affairs of the number of committee positions to be filled by each unit. Such notification shall be made by February 15.
    5. Election of nonsenators to committees shall proceed in the same manner in each of the following four units: the College of Arts and Sciences, Business and Education; and the Library. The faculty of each unit shall elect a Committee on Nominations, composed of five (5) faculty members with at least three (3) years of service at University of West Georgia. The Committee on Nominations shall submit a slate of candidates to a formal meeting of the faculty of each unit to be held not later than April 7. Nominations shall be received from the floor. The deans or heads of the units shall report the results of the election, in writing, to the Executive Secretary of the Faculty Senate and to the Vice Presient for Academic Affairs before the agenda deadline for the last Faculty Senate meeting of Spring semester.  Academic, exofficio appointments will be likewise reported.
  2. Terms of Office for Committee Members
    1. Elected members shall serve a two-year term and shall not be eligible for succession on the same committee until one year after completion of the previous term. Exceptions can be made upon reorganization/recomposition.
    2. Newly elected members will assume their term effective Summer semester. (n.b. per the Registrar's office, Summer semester begins with May mester mmmcm 4/8/02)
    3. Senate members ordinarily shall serve on the same committee until completion of their terms.
    4. Unexpired terms due to permanent loss of a committee members shall be filled by election from the unit of the member whose term is to be filled. In case of temporary vacancy of at least one (1) semester, a replacement shall be elected by the member's unit to serve during the absence of the elected committee member.
  3. Standing Committee Recommendations
    1. Recommendations from standing committees shall routinely be presented to the full Senate. The Senate by majority vote may submit such recommendations to the President for his or her approval, or refer them back to appropriate committees for further consideration, providing appropriate reason(s) for nonacceptance. The Senate shall develop effective written means of communicating all actions to the General Faculty. On petition of 25 percent of the General Faculty, the President of the University shall call the General Faculty into special session to consider any action of the Senate, provided notice and agenda of the meeting are given to each member of the General Faculty at least five (5) days before the date of such meeting.
    2. Upon receipt of a recommendation from the Senate, the President within thirty (30) days, shall either approve or disapprove the recommendation. The recommendations will become official policy when approved by the President, except when approval by the Chancellor or Board of Regents is required. If a recommendation from the Senate to the President is not accepted, the President shall report in writing to the Senate his or her reasons for rejecting the recommendation and upon two-thirds vote of the Senate the matter shall be referred to the General Faculty for consideration and recommendation.
  4. Ad Hoc Committees
The Senate may appoint ad hoc committees as required. Section 3. Modification ARTICLE V. GENERAL POLICIES OF THE FACULTIES

 SECTION 1. Release of Information About Students

  1. Students of University of West Georgia have the right to assurance that their academic records, compiled and maintained by the University, will be recorded accurately and maintained in confidence. The University shall, however, maintain a balance between its obligation for the growth and welfare of the student and its responsibilities to society.
  2. Transcripts of educational records shall contain only information about academic status, except that disciplinary action shall be recorded in cases where it affects the student's eligibility to re-register.
  3. Disciplinary and counseling files shall be maintained separately from academic records and shall not be available to unauthorized persons on campus nor to any person off campus without the written consent of the student involved, except under legal compulsion or in cases where the health or welfare of persons or the safety of property are involved. No record shall be kept which reflects the political activities or beliefs of students. Provision shall be made for periodic routine destruction of noncurrent disciplinary records whenever appropriate administrative authorization is granted by the University.
  4. The University shall make every endeavor to keep the student's record confidential and out of the hands of those who would use it for other than legitimate purposes. All members of the faculty, administration, and clerical staff must respect the confidential nature of the student's record. At the same time, the University shall be flexible enough in its policies not to hinder the student, the institution, or the community in their legitimate pursuits.
SECTION 2.  Equal Opportunities of Employment, Affirmative Action Plan SECTION 3.  Right to Redress

Any faculty member, administrative officer, or employee of the University who believes that his or her rights have been invaded or ignored by any other faculty member, administrative officer, or employee of the University, and who is unable to obtain within his or her own college or activity redress which is satisfactory to him or her, may appeal formally for redress through established channels to the President. If the President's decision does not settle the matter to his or her satisfaction, he or she may present to the President a formal appeal to the Board of Regents as provided in Article IX, By-Laws of the Board of Regents.

SECTION 4.  Modification

Modifications of the above provisions in SECTIONS 1,2, and 3 of this article may only be made through a vote of the General Faculty under the rules set forth in the By-Laws of the General Faculty.


BY-LAWS OF THE FACULTIES AND FACULTY SENATE
  University of West Georgia

ARTICLE I. BY-LAWS OF THE GENERAL FACULTY

  1. OFFICERS: The officers of the General Faculty shall be as follows:
  2. Chair: The President of the University
    Vice Chair: The Vice President for Academic Affairs
    Secretary: An elected faculty member
    Parliamentarian: An elected faculty member
  3. ELECTION AND SUCCESSION OF OFFICERS. The Secretary and Parliamentarian shall be elected by the General Faculty for three-year terms. In the event of a vacancy, the General Faculty, upon recommendation of the Senate, shall elect a successor for the unexpired term. The Vice Chair shall preside when the Chair is absent or when the Chair desires to participate actively in the debate on the floor.
  4. REGULAR MEETINGS. The General Faculty shall hold at least one meeting in each academic semester. Items may be placed on the agenda by any member or department by submission in writing to the Secretary. The agenda shall be distributed to each member at least one week prior to the meeting. The agenda may be amended at a regular meeting by two-thirds vote.
  5. SPECIAL MEETINGS. Special meetings of the General Faculty may be held on call by the President. In addition, the President shall call a meeting of the General Faculty on application of twenty-five percent of the membership. Such Special Meetings shall be called with at least five days notice including notice of the items to be considered at the meeting. Additional items may be placed on the agenda at special meetings by two-thirds vote.
  6. QUORUM. A quorum of the General Faculty shall consist of fifty (50) percent of the membership at both regular and special meetings. No meeting of the General Faculty shall be held unless a quorum is present.
  7. VOTING. Only members of the General Faculty may vote. Voting in regular and special meetings shall be by voice vote except that a division vote (by showing of hands or standing, whichever is most convenient to the counters) shall be taken on request of any member of the General Faculty, and except that voting shall be by secret written ballot on request of twenty (20) percent of the members present.
  8. All actions of the General Faculty shall be in the form of recommendations to the President of the University. Should the President approve these actions, he or she shall inform the General Faculty at the next regular or special meeting, of the actions taken to implement these recommendations. If any action of the General Faculty should be vetoed by the President, the President shall, no later than thirty (30) days after the action by the General Faculty, submit to the General Faculty in writing his or her reasons for rejecting the action. If the matter should be approved again by a two-thirds vote of the General Faculty, a quorum being present and voting, the issue shall be submitted by the President to the Chancellor's Office for consultative purposes.
ARTICLE II. BY-LAWS OF OTHER FACULTIES OF THE UNIVERSITY

The By-Laws of the General Faculty shall apply to the other faculties of the University, except that the presiding officers shall be the deans of the respective colleges, and other officers of the body shall be determined by the faculty members of that body.

ARTICLE III. BY-LAWS OF THE FACULTY SENATE

  1. MEETINGS. Regular meetings of the Senate shall be held at least twice in each semester of the academic year on dates determined by the Senate. Special meetings may be called by the President of the University and shall be called upon written application of five (5) senators or any ten (10) members of the General Faculty. Written notice of the time, place, and agenda of senate meetings as well as proposals for consideration at the senate meeting shall be sent to each General Faculty member at least forty-eight hours in advance of the meeting. Official copies of the minutes of all meetings shall be kept on file in the Registrar's Office. Officia copies ot the minutes shall be made available to the University community from the web page of the VPAA. One paper copy shall be retained in the Archives at the University Library.
  2. AGENDA. The agenda of the Senate shall be prepared by the Executive Secretary of the Senate in cooperation with the President of the University. Normally new business intended for discussion by the Senate shall be presented in writing to the Executive Secretary one week in advance of the regular meeting. Senate agenda may be amended by two-thirds vote of the members present.
  3. MEETINGS OF THE STANDING COMMITTEES. Standing Committees of the Senate shall meet not less than once each semester, with meeting announcements to be mailed to each committee member at least five (5) scheduled University calendar days prior to a meeting. Under emergency circumstances, meetings will be called as the necessity dictates. Meetings shall be called by the committee chair as business dictates or upon application in writing of five (5) committee members. The official file of the minutes of each committee meeting shall be kept in the Registrar's Office. Official copies of committee minutes shall be made available to the University community from the web page of the the VPAA.  One paper copy shall be retained in the Archives at the University Library.
  4. CHAIRS OF THE STANDING COMMITTEES. Each Senate committee, except the Committee on Graduate Studies and the Honors College Committee, shall annually elect one (1) faculty member of the Senate as chair. The election shall be held at a special meeting of the continuing members and the newly selected members of the committee to be called by the out-going chair before the end of each spring semester. Results of the election will be reported within one (1) week, in writing, to the Executive Secretary of the Faculty Senate and the Vice President of Academic Affairs. The newly elected chair shall take office at the beginning of the summer semester. The Dean of the Graduate School shall serve as Chair of the Committee on Graduate Studies; and the Dean of the Honors College shall serve as chair of the Honors College Committee.
  5. VOTING. Voting in the Senate shall be by either voice or show of hands.  Proxy votes will count as a part of the quorum necessary to begin each meeting and for the discussion and/or vote on specific issues for which the votes are to be cast, provided that the issues have been officially published beforehand and provided that no amendment to the issues has been passed by the present assembly.  Proxies may not be passed to another proxy.  The proxy is valid for one meeting only. At the discretion of the presiding officer or by request of one (1) senator, vote will be by roll-call, with the vote of each senator recorded in the minutes. Voting in the committees shall be by a show of hands, and a record shall be kept of vote totals.
  6. QUORUM. A quorum for the Senate and its committees shall be fifty (50) percent of the membership of the respective bodies.
ARTICLE IV. RULES OF ORDER

The rules contained in the current edition of Robert's Rules of Order shall govern the meetings of all the bodies described in these By-Laws in all cases where they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order a given body may adopt.

ARTICLE V. AMENDMENT OR REPEAL OF BY-LAWS

Motion for change or repeal of these By-Laws shall be presented in writing to all members present at a regular meeting of the body in question. The proposed amendment shall be voted on at the next regular meeting of that body and must carry by a simple majority vote of the members present.